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Remember 
1999?
These were our phones
Napster launched 
Transforming the music industry
This was Britney Spears 
Asking to hit her one more time
A lot changed in the 
past 15 years. 
Yet our PR tools remain 
the same.
Managing thousands of contacts? 
Let’s put them in Excel 
Emailing them? 
Let’s BCC them in Outlook and hope that our 
ser...
Really?
We can automate many of these old-school 
workflows by embracing our inner geek
This lets us focus on what we do best: 
creativity & human 
connections
“ 
There needs to be a 
large technology 
component inside the 
future successful PR firm. 
It needs technologies of 
prom...
There’s an app 
for that
! 
Most of the workflow difficulties that you face 
aren’t unique. Google it and chances are big that 
a geek somewhere al...
Enrich your influencer list with social data 
Knowing the reach of influencers online can be 
valuable: how many Twitter f...
Try FullContact. Using it feels almost magical – enter an email 
address or Twitter handle, and get back a list of all the...
Publish & pitch multimedia press releases 
Building a multimedia press release is hard 
enough. Making it responsive and e...
Prezly combines email pitches with online newsrooms. Create a 
multimedia press release in your newsroom, and Prezly gener...
And external communication Check a recent cas ete satmudsy at brands
Craft relevant email responses 
When an influencer emails you, you want to craft a 
response that’s as relevant as possibl...
Rapportive is a simple Gmail add-on that automatically shows you 
important social data from people who email you, helping...
Track who responds to your emails 
If you send a lot of pitch emails, tracking them 
manually gets tricky in a hurry. It’s...
Yesware is a Gmail add-on that was originally designed for sales 
professionals. Use it to monitor opens, clicks, and resp...
Stay in touch with influencers 
It’s a smart PR move to stay in touch with your 
influencers, even when you don’t have big...
Contactually sends you automatic reminders to contact people 
on your media list whom you haven’t reached out to in a whil...
There you go 
These 5 tips should help you save a lot of time
Wait, 
there’s more 
Get more tips on PR innovation 
www.prezly.com/blog
How to automate boring public relations tasks
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How to automate boring public relations tasks

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Most public relations teams still use the same tools they did in the previous century. They lose time with the inefficient workflows of these tools. Yet there are many modern solutions that can help automate repetitive tasks.

The tools in this list are Rapportive, Prezly, Yesware, Contactually and FullContact

Published in: Marketing, Software, Technology

Transcript of "How to automate boring public relations tasks"

  1. 1. Remember 1999?
  2. 2. These were our phones
  3. 3. Napster launched Transforming the music industry
  4. 4. This was Britney Spears Asking to hit her one more time
  5. 5. A lot changed in the past 15 years. Yet our PR tools remain the same.
  6. 6. Managing thousands of contacts? Let’s put them in Excel Emailing them? Let’s BCC them in Outlook and hope that our server doesn’t explode
  7. 7. Really?
  8. 8. We can automate many of these old-school workflows by embracing our inner geek
  9. 9. This lets us focus on what we do best: creativity & human connections
  10. 10. “ There needs to be a large technology component inside the future successful PR firm. It needs technologies of promotion that can scale the work of its practitioners in the service of its clients. Tom Foremski, Silicon Valley Watcher
  11. 11. There’s an app for that
  12. 12. ! Most of the workflow difficulties that you face aren’t unique. Google it and chances are big that a geek somewhere already built a solution. Here are 5 examples of tedious PR tasks we can automate
  13. 13. Enrich your influencer list with social data Knowing the reach of influencers online can be valuable: how many Twitter followers do they have? Are they active? Saving this info manually is utter madness: switching back and forth between Excel and Twitter to update your data. And it’s immediately outdated.
  14. 14. Try FullContact. Using it feels almost magical – enter an email address or Twitter handle, and get back a list of all the social profiles associated with that email or handle. You can also sync contacts from all your address books, fix duplicates, and correct formatting errors in your database. fullcontact.com
  15. 15. Publish & pitch multimedia press releases Building a multimedia press release is hard enough. Making it responsive and email-ready is even harder – you need to get your contacts from Excel to your email provider, upload high-resolution assets to your press room, add image previews to your emails, make sure your assets look good on multiple devices… the list goes on!
  16. 16. Prezly combines email pitches with online newsrooms. Create a multimedia press release in your newsroom, and Prezly generates a multimedia email version that you can pitch to journalists. Every email includes analytics to help you track response rates. prezly.com
  17. 17. And external communication Check a recent cas ete satmudsy at brands
  18. 18. Craft relevant email responses When an influencer emails you, you want to craft a response that’s as relevant as possible. So what do you do? Do you research this person on Facebook, Twitter, LinkedIn, and Google to see who they are and what they care about, and tailor your email accordingly? Or do you automate this tedious process with Rapportive?
  19. 19. Rapportive is a simple Gmail add-on that automatically shows you important social data from people who email you, helping you to create a relevant response based on where they live, what they’re tweeting about, and any other recent online activity. The information appears right in your inbox. rapportive.com
  20. 20. Track who responds to your emails If you send a lot of pitch emails, tracking them manually gets tricky in a hurry. It’s easy, though time-consuming, to keep a spreadsheet of everyone who writes you back, but for those who don’t respond, how do you know whether they’re reading your emails or ignoring them?
  21. 21. Yesware is a Gmail add-on that was originally designed for sales professionals. Use it to monitor opens, clicks, and responses for every email you send to influencers. You can also create templates to automate your outreach and track which messages resonate best. yesware.com
  22. 22. Stay in touch with influencers It’s a smart PR move to stay in touch with your influencers, even when you don’t have big news to share. Sending an occasional relevant link or useful article can build rapport with a journalist, establish your credibility as a reputable source, and increase your chances of getting coverage when you need it. But we’re all busy, and keeping in touch is easier said than done.
  23. 23. Contactually sends you automatic reminders to contact people on your media list whom you haven’t reached out to in a while. The tool also provides helpful contextual information like social updates and recent conversations, as well as email templates to help you know what to say. contactually.com
  24. 24. There you go These 5 tips should help you save a lot of time
  25. 25. Wait, there’s more Get more tips on PR innovation www.prezly.com/blog
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