Letter writing


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Letter writing

  1. 1. By : Prerna Sharma Letter Writing
  2. 2. Definition of Letter Writing • Letter is a written message. • We write a letter to persons who are far away from us. • We want to convey our message to them in a clear and forceful manner. 5/21/2014letter writing 2
  3. 3. What is Letter Writing • The exchange of written or printed communication. • Writing letters is considered to be an easy thing to do. • But very few write really good letters. • A good letter should follow all the rules of good conversation and good composition. 5/21/2014letter writing 3
  4. 4. Types of Letters • Personal Letters: • Personal Letters / Social Letters / Informal Letters written to Relatives & Friends . Eg : Invitations etc. • Business Letters: • Business Letters/Formal Letters written by the traders, firms, companies etc. for business purposes . Eg : Leave Letter, Ordering Letter etc. • Official Letters: • Letter of application, Letter to Government Officials, Letter to Newspapers, Job Applications, Recommendation Letter, Reference Letter, Termination letter etc 5/21/2014letter writing 4
  5. 5. Letter Components  The Writers Address The Date An Inside Address for the Recipient. A Salutation The Body of the Letter A Complementary Close The Writers Signed  Typed Names. 5/21/2014letter writing 5
  6. 6. Writer’s address Receipent’ address salutation Body of letter A Complementary Close Writer’s signed Sample Letter 5/21/2014letter writing 6
  7. 7. Letter Formats • Full Block Format • Semi Block Format 5/21/2014letter writing 7
  8. 8. Layout of Letter Writing Semi block format Full block 5/21/2014letter writing 8
  9. 9. Full Block • 5/21/2014letter writing 9
  10. 10. Semi Block Format 5/21/2014letter writing 10
  11. 11. Some other types of letters are : • Being Direct or Indirect: • Good news message • Use the direct approach • Start your letter with the news the reader wants to hear • Don’t postpone the opportunity to put your reader in the right frame of mind • Then provide any relevant supporting details, explanations, or commentary • Bad news message • Use the indirect approach • Start your letter with pleasant, positive words designed to put your reader in a good frame of mind • Explain the situation • End on a positive, upbeat note 5/21/2014letter writing 11
  12. 12. Some other types of letters are : Follow-Up Letters: A follow-up letter is a combination thank you note and Some times Inquiry. Complaint Letters Never send a nasty letter Avoid the following Name calling Sarcasm Insults Threats Anger Unflattering clip art Intimidating type fonts (e.g., all capital letters) 5/21/2014letter writing 12
  13. 13. Thanks 5/21/2014letter writing 13
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