Project Management

Music Academy
Irina Antonescu, Vaira Avota, Liva Davidsone, Carmen Neghina, Alina Oprea

Stakeholder Analysis, 30 June

Stakeholder Analysis
Other stakeholders:
Founders‘ family members
Local schools:
Administrators
Teachers
Local families with children
Local administration
Local companies (possible sponsorship)
Future employees
Music Instructors

Team Contract
Project Name: Music Academy
Project Team Members: BiCom, Brian, Nicole, Andres
Code of Conduct: ... as a project team we will ...
Unite our forces to build a music academy where children will be able to express themselves freely through music
Ensure a transparent working environment
Ensure a discrimination free working environment
Create a socially responsible company
Participation:
Be present during all group meetings
Provide the opportunity for equal participation
Be open to new opportunities and business ideas
Communication:
Communicate openly and freely
Do not pass judgement
Use all communication mediums available to keep in touch
Create a common work calendar to suit everyone‘s needs
Problem Solving:
Encourage constructive criticism
Always keep a positive attitude
Value each other‘s ideas and points of view
Meeting Guidelines:
Have a weekly meeting to discuss the development of the project

Project Charter

WBS
Approach: Top-down (start with the largest items of the project and break them down)
Reason:
Using guidelines: although useful, the guidelines are rather general in nature and not specific for our future field of work
Analogy report: we don‘t have any knowledge about similar projects being carried out in the past
Bottom-up approach: specific tasks are still to be defined
Mind mapping: not structured enough

WBS
Main Steps
Initiating
Planning
Executing
Monitoring & Controlling
Closing
Goals
Develop a business plan
Get financial backing
Handle legal issues
Develop marketing materials
Find a rental space
Develop curriculum
Hire staff
Open for business

WBS
Open for Business

WBS
Initiating
Prepare Stakeholder Analysis
Prepare our business plan
Create a project charter
Hold a kick-off meeting
Develop preliminary scope statement

WBS
Planning
Project Integration Management
Create Team Contract
Develop Project Management Plan
Project Scope Management
Develop scope statement
Create WBS and WBS dictionary
Project Time Management
Project Cost Management
Project Quality Management
Project Human Resources Management
Project Risk Management
Project Procurement Management

WBS
Executing
Financial Backing
Address local banks for loans
Compare offers
Obtain the bank loan
Legal Issues
Hire a lawyer
Register company
Fulfill all legal criteria
Obtain legal approval
Find a rental space
Set budget
Search for available rental places
Compare and assess
Decide on the best offer
Rent the space

WBS
Develop Marketing Material
Set budget
Decide on layout and design
Print brochures and flyers
Distribute
Do a press release
Develop Curriculum
Research what the nearby schools offer
Decide what is missing
Decide what we can offer
Create a realistic curriculum
Beginner
Intermediary
Advanced

WBS
Facility and Equipment
Musical Instruments
Contact local shops for music instrument offers
Assess the offers
Decide on the best offer and purchase the equipment
Furniture
Contact local shops for furniture
Assess the offers
Decide on the best offer and purchase the furniture
Decorate using the furniture
Hire Staff
Contact local music instructors
Place an advertisement promoting the jobs in the local newspaper
Hold meetings with potential employees
Hire he best qualified for the position.

WBS
8. Stakeholder Communication
Communication regarding project and changes to training
Prepare e-mails, posters, memos and other information
Plan and hold meetings
Prepare information for the corporate intranet
Communication regarding productivity improvements
Crisis Communication
Prepare materials for the press in case a crisis occurs
Plan and hold a press conferece (in case a crisis occurs)

WBS
Monitoring and Controlling
Ensure quality
Assess the quality of the classes
Conduct opinion polls to see the pupil‘s opinions, needs and desires
Ensure satisfaction of the classes
Estimate the demand for classes
If needed hire more staff/ fire
Estimate demand for eachcourse
If needed, hire/fire staff
Facilities
Hire a cleaning staff
Hire a guardian
Closing
Ensure the continuation of the project
Measure success

Cost Estimate

Time vs. Costs