A Quick Simple MS Excel Dashboard

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A tutorial to build the most basic form of an Excel Dashboard.

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A Quick Simple MS Excel Dashboard

  1. 1. Tutorial 1: Building a Simple MS Excel Dashboard Get in touchWant to custom build your dashboard?
  2. 2. A Simple Dashboard Structure Data Dashboard An interface Dashboards are used typically for tracking metrics linked to some data Get in touchWant to custom build your dashboard?
  3. 3. This data has a specific structure Data Dashboard An interface For a simple MS Excel Dashboard, it should be in a “list format” Note: It can be in a “tabular” or any other format, but lists are the easiest to handle. *list format ensures unique records *tabular format is generally a 2x2, 3x4 or a column-row combination Get in touchWant to custom build your dashboard?
  4. 4. Example of a “list format” 1. The adjacent data stores records of expenditures a) For Jan and Feb b) Across India and Singapore c) For 5 different line items 2. Each “record” is uniquely represented by {region, month, expenditure} 3. The unique ID of a record is “#” 4. Therefore, Record # 7 is {Singapore, Jan, Audit and Tax fees} = 44 5. You can a) Add more records Example: {India, Mar, Rent} = 80 a) Or add more details to each record by adding another column Example: {#, REGION, MONTH, WEEK, EXPENDITURE} = AMOUNT One can add as many records or details he wishes to. Get in touchWant to custom build your dashboard?
  5. 5. To match our metric requirements we need to filter out the right data Data Dashboard An interface This filtered data can be further processed to meet our very specific requirements Get in touchWant to custom build your dashboard?
  6. 6. This filtering out and processing is done at the “interface” Data Dashboard An interface A very simple and flexible filter in Excel is the function “SUMIFS()” Get in touchWant to custom build your dashboard?
  7. 7. The interface: “SUMIFS” It helps to refer to a unique record, or sum a group of records depending on criteria you pass in the SUMIFS() formula. Try it out for yourself, you will know why I prefer it more than a Pivot Table. *Please note: In case you are using google spreadsheets then use “=arrayformula(sumproduct(…..)) instead of SUMIFS() Get in touchWant to custom build your dashboard?
  8. 8. Now let us learn the basic “Dashboard” Data Dashboard An interface A dashboard generally has visual indicators linked to a metric. The metric is part of the “interface” Get in touchWant to custom build your dashboard?
  9. 9. So let us define some metric.. But first let us set some rules… Rule 1: You have to be creative Rule 2: Follow Rule 1 tenaciously And last but not the least, Rule 3: Write down your comments or queries below this presentation Now getting back to our study… Say, I want to track a pie-chart of the % share of all expenditures incurred in Jan and Feb (and any month’s records I may add in the future to my data) Something like this: 16% 26% 11% 25% 22% Travel and Conveyance Audit and Tax fees Rent Office Supplies Commission Get in touchWant to custom build your dashboard?
  10. 10. Then observe the following… metricfilter INTERFACE DASHBOARD DATA The “list format” data is filtered out using SUMIFS(). Then some metrics are developed using your creativity/requirements and linked to a visual indicator ………and thus your simplest Dashboard is now ready! DOWNLOAD EXCEL FILE Get in touchWant to custom build your dashboard?
  11. 11. Some Practical Advantages of a Dashboard • Any update in your data, automatically updates your dashboard • If you are conducting regular repeat analysis and reporting, it will be best to design your dashboard at once and then simply maintain the correctness of your database • It provides more flexibility and customization compared to a pivot table • It is a one time effort and looks neat, intelligent and impressive! • Its an art that will make your boss very happy! Get in touchWant to custom build your dashboard?
  12. 12. For more tutorials, please visit: http://verydashbored.com/category/a-tutorials/ Thank you Contact Us: info@verydashbored.com Get in touchWant to custom build your dashboard?

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