Project Management 01


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Project Management 01

  1. 1. Brief Overview Pradeep Kumar Vasdev, Page 1 Edag Technologies Pvt Ltd
  2. 2. Definition Project –“It is a unique endeavour to produce a set of deliverables within a time , cost and quality constraints.“ Key Features of a Project Unique Has a Timescale Has a Budget Has limited Resources Involve an element of Risk Achieve beneficial change Project Management –“It is the skills, tools and management processes required to undertake a project sucessfully.“ Key Features A set of Skills A suite of Tools ( Templates,planning softwares, modeling softwares, audit checklist ) A series of processes ( To monitor/manage cost, time, quality, risk, change, issues ) Pradeep Kumar Vasdev, Page 2 Edag Technologies Pvt Ltd
  3. 3. Project Stages Initiate Plan Control Execute Close Pradeep Kumar Vasdev, Page 3 Edag Technologies Pvt Ltd
  4. 4. Questions Initiating Questions Who are the stakeholders? Why are they stakeholders ? What is the projects priority? How will that effect my management of this project ? What is success? How will I know that I have achieved the goal? Who will formally accept these results ? Planning Questions What are the tasks ? How long should each task take to complete ? Who will do the tasks ? What risks could interfere with the timing of my schedule ? Pradeep Kumar Vasdev, Page 4 Edag Technologies Pvt Ltd
  5. 5. Phases of Project Lifecycle 1. Project Initiation 1.1 Development of Business Case 1.2 Feasibility study 1.3 Establish Project Charter 1.4 Appointment of Project Management team 2. Project Planning 2.1 Project Plan ( Outlines the activities, tasks, dependencies and timeframes ) 2.2 Resource Plan (List the manpower, equipment and material required ) 2.3 Financial Plan ( Identifying the manpower, material ,equipment and other costs ) 2.4 Quality Plan ( provides quality targets, assurance and control measures ) 2.5 Risk Plan ( Highligts potential risks and action taken to matigate them) 2.6 Acceptance Plan ( Listing the criteria to be met to gain customer accetance ) 2.7 Communication Plan (Listing the information needed to inform stakeholders) 2.8 Procurement Plan ( Identifying products to be sourced from external suppliers ) Pradeep Kumar Vasdev, Page 5 Edag Technologies Pvt Ltd
  6. 6. Phases of Project Lifecycle 3. Project Execution 3.1 Monitoring and Control of deliverables 3.2 Risk Management 3.3 Change management 3.4 Issue management 3.5 Quality Management 4. Project Closure 4.1 Releasing of final deliverables to the customer 4.2 Handing over of the project documentation 4.3 Terminating the supplier contract 4.4 Release of project Resources 4.5 Communication of closure of the project to all stakeholders 4.6 Post implementation review 4.7 Listing of lessons learnt Pradeep Kumar Vasdev, Page 6 Edag Technologies Pvt Ltd
  7. 7. 1.Project Initiation 1.1 Develop Business Case Detailed defination of the problem /opportunity Analysis of the solution options available . For each option • The potential benefits • Costs • Risks • Issues to be documented The recommended solution with generic implementation plan 1.2 Feasibility Study Assessment of the particular solution option selected in the business case Investigate whether the forecast costs are reasonable Whether the solution is achievable Whether the risk are acceptable Likely avoidable issues Pradeep Kumar Vasdev, Page 7 Edag Technologies Pvt Ltd
  8. 8. 1.Project Initiation 1.3 Establishment of Project Charter - It defines Vision Objectives Scope Deliverables Organization structure ( with roles and responsibility) Summarized plan of activities , resources and budget List project risks List planning assumptions List of constraints 1.4 Appoint Project Team Defination and documentation of work packages by Project Manager Defination of detailed job description Allocation of human resources based of the skills and experience Set up of Project Management office • Location ( Physical or Virtual ) • Communication ( telephones, e mails ,internet etc ) • Documentation (methodology, processes, forms and registers ) • Tools ( for accounting , project planning , risk modeling ) Perform Initiation Phase Review Pradeep Kumar Vasdev, Page 8 Edag Technologies Pvt Ltd
  9. 9. 1.Project Initiation 1.5 Set up Project Office Location (either physical or virtual) Communications (telephones, computer network, email, internet access, file storage, database storage and backup facilities) Documentation methodology, processes, forms and registers) Tools (for accounting, project planning and risk modeling). ** Perform phase review to check the status ( Actual against Plan ) ** Pradeep Kumar Vasdev, Page 9 Edag Technologies Pvt Ltd
  10. 10. 2.Planning 2.1 Project Plan Identify the work breakdown structure ( WBS ) – hierarchy of • Phases • Activities • Tasks to be undertaken Sequencing of Activities/ tasks Allocation of resources Detailed Project Schedule 2.2 Resource Plan Types of resources (labor, equipment and materials) Total quantities of each resource type Roles, responsibilities and skill-sets of all human resources Items, purposes and specifications of all equipment resource Items and quantities of material resource. Pradeep Kumar Vasdev, Page 10 Edag Technologies Pvt Ltd
  11. 11. 2.Planning 2.3 Financial Plan ( Budget preparation ) Types of labour costs to be incurred during the project Items of equipment needed to deliver the project Various materials needed by the project Unit costs for labor, equipment and materials Other costs types such as administration Amount of contingency needed Site , stay and travelling cost 2.4 Quality Plan Defines what quality means in terms of this project Lists clear and unambiguous quality targets for each deliverable. Each quality target provides a set of criteria and standards which must be achieved to meet the expectations of the customer Outlines a plan of activities which will assure the customer that the quality targets will be met (i.e. a Quality Assurance Plan) Identifies the techniques used to control the actual level of quality of each deliverable as it is built (i.e. a Quality Control Plan) Pradeep Kumar Vasdev, Page 11 Edag Technologies Pvt Ltd
  12. 12. 2.Planning 2.5 Risk Plan Identify risks within your project Categorize and prioritize each risk Determine the likelihood of the risks occurring Identify the impact on the project if risk does occur Identify preventative actions to prevent the risk from occurring List contingent actions to reduce the impact, should the risk occur Schedule these actions within an acceptable timeframe Monitor the status of each risk throughout the project 2.6 Acceptance Plan Creating a full list of all project deliverables Listing the criteria for gaining customer acceptance Putting in place, acceptance standards to be met Identifying the acceptance test methods Allocating acceptance test resources Scheduling acceptance reviews with your customer Gaining your final acceptance of your deliverables Pradeep Kumar Vasdev, Page 12 Edag Technologies Pvt Ltd
  13. 13. 2.Planning 2.7 Communication Plan Identify the types of information to be distributed Methods of distributing information to stakeholders Frequency of distribution Responsibilities of each person in the project team for distributing information regularly to stakeholders. 2.8 Procurement Plan Detailed description of the Products (i.e. goods and services) to be procured from suppliers, Justification for procuring each product externally, as opposed to from within the business, Schedule for procurement. Defining tender/ Procurement process • Statement of work • Request for information • Request for proposal • Selection of preferred supplier • Preparation of supplier contract agreed for delivery of requisite product on agreed time • Monitoring of the contract as per the terms agreed . Pradeep Kumar Vasdev, Page 13 Edag Technologies Pvt Ltd
  14. 14. 3.Execution 3.1 Execution involves monitoring and control of Build Deliverables Time Management • Time sheet form • Time Sheet register etc Cost Management Quality Management Change Management Risk Management Issue Management Procurement Management Communication Management 4.1 Closure Assessing whether the project completion criteria have been met Identifying any outstanding items (activities, risks or issues) Producing a hand-over plan to transfer the deliverables to the customer environment Listing the activities required to hand over documentation, cancel supplier contracts and release project resources to the business Communicating closure to all stakeholders and interested parties. Review of the closure process Pradeep Kumar Vasdev, Page 14 Edag Technologies Pvt Ltd
  15. 15. Attributes of a Project Manager Drives Results Organised Communicates effectively Builds and leads a teams Flexible Subject Matter expert Decision maker Others Pradeep Kumar Vasdev, Page 15 Edag Technologies Pvt Ltd