5 quick and simple ways a PMO can add value
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5 quick and simple ways a PMO can add value

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It is very important that a project management office adds value. In this economic environment, this means adding value as quickly as possible. There is not the luxury of long lead times. ...

It is very important that a project management office adds value. In this economic environment, this means adding value as quickly as possible. There is not the luxury of long lead times.

This presentations provides 5 simple and easy to execute actions that will be very visible to sponsors, stakeholders and senior management. Best of all you can start and even implement some today!

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5 quick and simple ways a PMO can add value 5 quick and simple ways a PMO can add value Presentation Transcript

  • 5 ways a PMO can quickly add value: starting today! Author: Simon Wilkinson, PMP Date: 5th November 2013 Copyright 2013. All rights reserved. www.practicalpmo.com
  • Contents 1.0 2.0 3.0 4.0 5.0 6.0 7.0 8.0 7.0 Purpose of this presentation List of projects Standard reporting Standard RAG levels Contact list Steering committee / governance meetings Summary PMO resources Contact details Copyright 2013. All rights reserved. www.practicalpmo.com
  • 1.0 Purpose of this presentation The purpose of this presentation is to provide 5 actions that a PMO can take to quickly add value to an organisation 5 Actions 1. 2. 3. 4. 5. List of projects Standard reporting Standard RAG levels Contact list Steering committee / governance schedule Copyright 2013. All rights reserved. www.practicalpmo.com
  • 2.0 List of projects So many organisations do not have a single list of all of the projects making it very difficult for management to understand what projects are active, combined budget, etc. Action Define template – simple Excel spreadsheet Collect data – populate with what you know and then speak to project managers, etc to gather further information Review – pass to project managers to review and validate Publish – senior management will find this very useful Additional Resource http://www.practicalpmo.com/101-pmo-tips-5-actions-for-a-pmo-to-quickly-add-value/ Copyright 2013. All rights reserved. www.practicalpmo.com
  • 3.0 Standard reporting Now management have a list of projects, they will want to know progress in a standard consistent way so they can quickly identify areas of concern Action Define reporting template – simple Excel / Powerpoint to collect data Educate project teams – important step, make sure the teams know what is required Consolidate reports – review and consolidate data to produce summary report Publish – distribute report to sponsor and stakeholders / use as part of steering committee Additional Resource http://www.practicalpmo.com/101-pmo-tips-5-actions-for-a-pmo-to-quickly-add-value/ Copyright 2013. All rights reserved. www.practicalpmo.com
  • 4.0 Standard RAG levels It is important that all projects use the same criteria to report status. If not there is no way of comparing projects and truly understanding status. Action Define RAG levels – simple document that lists criteria for Red, Amber, Green Educate project teams – make sure they understand the criteria Review reports – assure the RAG has been applied inline with criteria Additional Resource http://www.practicalpmo.com/101-pmo-tips-5-actions-for-a-pmo-to-quickly-add-value/ Copyright 2013. All rights reserved. www.practicalpmo.com
  • 5.0 Contact list A lot of time can be wasted if people do not know who to speak to in respect of a project, PMO process, etc. It also can mean that one person because they are the only name people know and they become overwhelmed and a bottle neck. A simple contact list can easily fix this. Action Define contact list template – simple document for name, role, contact details Populate contact list – pre-populate as much as possible and then publish for review Finalise contact list and publish – update and issue Maintenance – keep the document up to date to keep it useful Additional Resource http://www.practicalpmo.com/101-pmo-tips-5-actions-for-a-pmo-to-quickly-add-value/ Copyright 2013. All rights reserved. www.practicalpmo.com
  • 6.0 Steering committee / governance schedule Project managers and other contributors need to provide inputs to steering committee. Help them to plan by publishing a schedule of all meetings including dates when submissions are required. Action Define meeting schedule template – simple document with each day of month Populate – pre-populate with meetings and then publish for review Finalise schedule and publish – update and issue Maintenance – keep the document up to date to keep it useful Additional Resource http://www.practicalpmo.com/101-pmo-tips-5-actions-for-a-pmo-to-quickly-add-value/ Copyright 2013. All rights reserved. www.practicalpmo.com
  • 7.0 Summary While simple, 5 actions that can be taken to quickly add value. I also hope it helps illustrates that creating value in a PMO does not have to be complex and take a long time. Reminder of the list: 1. 2. 3. 4. 5. List of projects Standard reporting Standard RAG levels Contact list Steering committee / governance schedule If you really want to add a lot of value, you may be interested in the PMO Resource Toolkit that provides you a full set of PMO Templates that can be quickly implemented. Additional Resource http://www.practicalpmo.com/pmo-resource-toolkit/ Copyright 2013. All rights reserved. www.practicalpmo.com
  • 8.0 PMO resources Get more helpful information by claiming your own free copy of my guide, 7 steps to setup a PMO, all you need to do is visit the PMO Set-up page on my website and send your name and e-mail, you will then have instant access to the guide. Visit http://www.practicalpmo.com/6-how-to-set-up-a-pmo/ How to design a PMO that works This 220 page book by practicalpmo.com is a powerful, simple to use resource for anyone who needs to set-up a PMO. Each chapter breaks down the important aspects of the PMO and includes an easy to follow action list. Visit http://www.practicalpmo.com/pmo-book/ Copyright 2013. All rights reserved. www.practicalpmo.com
  • 9.0 Contact details If you have found this presentation useful, please take a moment to provide encouragement through a Facebook Like, Tweet, Google+, LinkedIn, etc. Please also share with your colleagues who will find the resource helpful. Website: http://www.practicalpmo.com Facebook: https://www.facebook.com/practicalpmo Twitter: @practical_pmo Google+: Simon Wilkinson LinkedIn: http://www.linkedin.com/company/practical-pmo Questions Please send an e-mail to simon@practicalpmo.com Copyright 2013. All rights reserved. www.practicalpmo.com