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  • 1. Advanced Public Speaking & Presentation - Week 14 – Professor Hayashi
  • 2. CHECKLIST FOR INTRODUCTIONS Attention Getter (rhetorical question, interesting fact, story, problem) Welcome the audience Introduce yourself (name, position/function) State your topic Explain why your topic is important for the audience Outline the structure of your talk What comes when? Say when you’ll be dealing with each point Let the audience know how you’re organizing the presentation (handouts, questions, etc.)
  • 3. CHECKLIST FOR THE MAIN PART OF A PRESENTATION Briefly state your topic again. Explain your objective(s). Signal the beginning of each part. Talk about your topic. Signal the end of each part. Highlight the main points. Outline the main ideas in bullet-point form. Tell listeners you’ve reached the end of the main part.
  • 4. What is the rule of six? a maximum of six lines per slide a maximum of six words per line
  • 5. CHECKLIST FOR VISUALS 1. Prepare each visual carefully and separately. 2. Check whether the visual really shows what you are saying. 3. Make sure your audience can read the visual (size and colours). 4. Find effective headlines. 5. Keep design and content simple. 6. Use bullet charts for text. 7. Reduce text to a minimum. 8. Always prepare audience for visuals. 9. Present information clearly and logically. 10. Remember the rule of six.
  • 6. CHECKLIST FOR USING VISUALS (GRAPHS & CHARTS) 1. Make your visual as clear and easy to understand as possible. 2. Start by telling your audience what the graph/chart illustrates. 3. Highlight the key points. 4. Say why these points are important (and explain the cause or effect). 5. Use different verbs to express movement/development. 6. Use the same key words and phrases you used on your bullet charts.
  • 7. Write 3 verbs used to describe movements or trends (any upward/downward or other trend): climb/decline/decrease/double/drop/expand/f all/fluctuate/go down/go up/grow/hit a low/increase/pick up/plunge/reach a high/recover/remain stable/rise/stabilize/stay the same
  • 8.  CHECKLIST FOR CONCLUSIONS signal, summarize, highlight, explain, make, invite
  • 9. CHECKLIST FOR QUESTIONS 1. Listen carefully. 2. Make sure you have understood the question correctly. 3. Reformulate the question in your own words. 4. If you wan to postpone the question, say why politely. 5. If you don’t know the answer, say so and offer to find out. 6. Answer irrelevant questions politely but briefly. 7. Check that the questioner is satisfied with your answer.