Advanced Public Speaking & Presentation - Week 14 – Professor Hayashi
CHECKLIST FOR INTRODUCTIONS Attention Getter (rhetorical question, interesting fact, story, problem) Welcome the audience Introduce yourself (name, position/function) State your topic Explain why your topic is important for the audience Outline the structure of your talk What comes when? Say when you’ll be dealing with each point Let the audience know how you’re organizing the presentation (handouts, questions, etc.)
CHECKLIST FOR THE MAIN PART OF A PRESENTATION Briefly state your topic again. Explain your objective(s). Signal the beginning of each part. Talk about your topic. Signal the end of each part. Highlight the main points. Outline the main ideas in bullet-point form. Tell listeners you’ve reached the end of the main part.
What is the rule of six? a maximum of six lines per slide a maximum of six words per line
CHECKLIST FOR VISUALS 1. Prepare each visual carefully and separately. 2. Check whether the visual really shows what you are saying. 3. Make sure your audience can read the visual (size and colours). 4. Find effective headlines. 5. Keep design and content simple. 6. Use bullet charts for text. 7. Reduce text to a minimum. 8. Always prepare audience for visuals. 9. Present information clearly and logically. 10. Remember the rule of six.
CHECKLIST FOR USING VISUALS (GRAPHS & CHARTS) 1. Make your visual as clear and easy to understand as possible. 2. Start by telling your audience what the graph/chart illustrates. 3. Highlight the key points. 4. Say why these points are important (and explain the cause or effect). 5. Use different verbs to express movement/development. 6. Use the same key words and phrases you used on your bullet charts.
Write 3 verbs used to describe movements or trends (any upward/downward or other trend): climb/decline/decrease/double/drop/expand/f all/fluctuate/go down/go up/grow/hit a low/increase/pick up/plunge/reach a high/recover/remain stable/rise/stabilize/stay the same
CHECKLIST FOR CONCLUSIONS signal, summarize, highlight, explain, make, invite
CHECKLIST FOR QUESTIONS 1. Listen carefully. 2. Make sure you have understood the question correctly. 3. Reformulate the question in your own words. 4. If you wan to postpone the question, say why politely. 5. If you don’t know the answer, say so and offer to find out. 6. Answer irrelevant questions politely but briefly. 7. Check that the questioner is satisfied with your answer.