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Microsoft project 2003

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  • Thanks for sharing, very helpful and well ilustrated. But, is it better than Open Project?
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  • 1. Microsoft Project 2003By:Percy K. ParakhAcademic Computing
  • 2. Agenda• Managing your Projects with Project 2003• Understand what a good project management tool can help you do• Different versions of Project 2003• Starting Project 2003• Identify the major parts of the Project Window• Use views to work with project plan details in different ways
  • 3. (contd.)• Use reports to print project plan details• Create a project plan and enter a project start date.• Set the working and non-working times for a project• Enter tasks in a Project• Creating durations for Tasks• Create Milestones in a Project• Creating Task Dependancies• Creating a Gantt Chart
  • 4. What is Project Management?• Project management is a broadly practiced art and science• Project management is a toolbox of skills and tools that help you predict and control the outcomes of endeavors your organization undertakes
  • 5. What is a Project?• Projects are distinct from ongoing operations• Projects are temporary endeavors undertaken to create some sort of unique deliverable or end result
  • 6. Project Management SystemA Project Management System should be ableto answer questions such as:• What tasks must be done to produce the deliverable of the project ?• Who will complete these tasks?• What’s the best way to communicate project details to people who have an interest in the project?
  • 7. (contd.)• When should each task be performed?• How much will it cost?• What if some tasks are not completed as scheduled?
  • 8. Failure/Success• Good project management does not guarantee the success of every project, but poor project management usually guarantees failure !
  • 9. Managing Your Projects with ProjectMicrosoft Project 2003 can and should help youto accomplish the following:• Track all the info. you gather about work, duration, costs, and resource requirements for your project• Visualize and present your project plan in standard, well-defined formats.• Schedule tasks and resources consistently and effectively
  • 10. (contd.)• Exchange project info. with other Microsoft Office applications (ex. Visio)• Communicate with resources and other stakeholders while you, the project manager, retains ultimate control of the project• Manage projects using a program with the same look and feel as other Microsoft applications.
  • 11. Project 2003 family Microsoft Office Project 2003 Project 2003 Project 2003 Project 2003 Project 2003Standard Edition Professional Edition Server Web Access
  • 12. (contd.)• Project 2003 Standard – is designed for the single project manager and does not interact with Project Server• Project 2003 Professional – can be used with Project Server – additional project team planning and communications features• Project 2003 Server – an intranet based solution that enables enterprise-level project collaboration• Project 2003 Web Access – Internet Explorer based interface for Project Server
  • 13. Project management tasks Monitoring andPlanning tasks tracking tasks Build the plan Set a baseline Set a project start date Enter actuals Enter task names & duration Track variance Link tasks Adjust schedule Fine tune the plan Communicate with team
  • 14. Starting Project Standard• Click on the Start Button• Point to All Programs, Microsoft Office• Click on Microsoft Office Project 2003• Project 2003 Standard is launched
  • 15. Click on Start, MicrosoftOffice, Project 2003
  • 16. Title Bar Standard Toolbar Formatting Toolbar Task Pane Project Plan Window1) Click on Gantt ChartCreate New View Project
  • 17. 2) Click, 3) Click, On my Newcomputer Business
  • 18. Project Guide ToolbarProjectGuide Gantt pane Chart View
  • 19. Table Show/HideProject Guide Chart portion of the view Active View Name
  • 20. From the View Menu, click on Resource Sheet This is the Resource Sheet ViewThe Resource Sheet View displays details about Resources used in the Project
  • 21. Click onView, Task Usage This is the Task Usage View
  • 22. Timescale 2) Click on Go to selected Task1) Click on Define business vision
  • 23. 1) Click onView, Reports 2) Click on Custom
  • 24. 1) Select Tasks 2) Click on Preview
  • 25. This is theTask Report
  • 26. Create a New Project Plan• On the File menu, click on New• Under New, click on Blank Project• Project 2003 create a New Project, and the New Project task pane is replaced by the Tasks panes of the Project Guide
  • 27. 1)Click on File, New2) Click, Blank Project
  • 28. 1) A New project is created2) The New project task pane is replaced by the Project Guide3) Click on Set adate to schedule from
  • 29. 1) Click here for Calendar 2) You may have to click here to go to the next month 3) Select astart date, Ex.Oct 3, to Start
  • 30. Click on Done
  • 31. 1) Clickon Save 2) Name the Project Wingtip Toys Commercial 1
  • 32. Click on Definegeneral working times
  • 33. Blue-indicates times at which you Yellow-indicates timescan schedule a task when you cannot schedule a task 1) Click on save and go to step 2
  • 34. Click on Saveand go to Step 3
  • 35. Click here to set Holidays and days off
  • 36. 2) Click, Non working Time1) Click on 31
  • 37. Save and go to Step 5
  • 38. Click on Save and Finish
  • 39. Creating a Task List• Click on File, Open Wingtip Toys Commercial 1• Click on File, Save As Wingtip Toys Commercial 2• Enter all the Tasks, in the Task Name column
  • 40. Click on Listtasks in the project
  • 41. Notice that Project assigns an estimated duration of one day to each task 1) Click here and enter Task Name Pre-Production 2) Click on here and enter the next Task, and so on? Denotes an estimated duration
  • 42. 2) Notice the duration here1) Click hereand type 5d, enter
  • 43. Type in 3d,enter and so on
  • 44. Enter the rest ofthe durations for all the tasks
  • 45. Entering a Milestone• Click on task 6, Production• On the Insert menu, click New Task• Type in Pre-Production complete! for the new task name• Assign it a duration of 0d• A task with a 0d duration is a milestone
  • 46. 0d milestoneduration
  • 47. Click on Organizetasks into phases
  • 48. Summary Task Bar in the Gantt Chart 1) Select tasks 2-62) Click on indent
  • 49. Click onSchedule tasks
  • 50. 1) Select Tasks 2 and 32) Click on Finish to start
  • 51. 1) Select Tasks 3,4,5,6 2) Click onfinish to start
  • 52. 1) Click on here, press CTRL 2) Click here3) Click here
  • 53. Here’s the Completed Project !!!

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