Microsoft Project 2003By:Percy K. ParakhAcademic Computing
Agenda• Managing your Projects with Project 2003• Understand what a good project management tool can help you do• Different versions of Project 2003• Starting Project 2003• Identify the major parts of the Project Window• Use views to work with project plan details in different ways
(contd.)• Use reports to print project plan details• Create a project plan and enter a project start date.• Set the working and non-working times for a project• Enter tasks in a Project• Creating durations for Tasks• Create Milestones in a Project• Creating Task Dependancies• Creating a Gantt Chart
What is Project Management?• Project management is a broadly practiced art and science• Project management is a toolbox of skills and tools that help you predict and control the outcomes of endeavors your organization undertakes
What is a Project?• Projects are distinct from ongoing operations• Projects are temporary endeavors undertaken to create some sort of unique deliverable or end result
Project Management SystemA Project Management System should be ableto answer questions such as:• What tasks must be done to produce the deliverable of the project ?• Who will complete these tasks?• What’s the best way to communicate project details to people who have an interest in the project?
(contd.)• When should each task be performed?• How much will it cost?• What if some tasks are not completed as scheduled?
Failure/Success• Good project management does not guarantee the success of every project, but poor project management usually guarantees failure !
Managing Your Projects with ProjectMicrosoft Project 2003 can and should help youto accomplish the following:• Track all the info. you gather about work, duration, costs, and resource requirements for your project• Visualize and present your project plan in standard, well-defined formats.• Schedule tasks and resources consistently and effectively
(contd.)• Exchange project info. with other Microsoft Office applications (ex. Visio)• Communicate with resources and other stakeholders while you, the project manager, retains ultimate control of the project• Manage projects using a program with the same look and feel as other Microsoft applications.
Project 2003 family Microsoft Office Project 2003 Project 2003 Project 2003 Project 2003 Project 2003Standard Edition Professional Edition Server Web Access
(contd.)• Project 2003 Standard – is designed for the single project manager and does not interact with Project Server• Project 2003 Professional – can be used with Project Server – additional project team planning and communications features• Project 2003 Server – an intranet based solution that enables enterprise-level project collaboration• Project 2003 Web Access – Internet Explorer based interface for Project Server
Project management tasks Monitoring andPlanning tasks tracking tasks Build the plan Set a baseline Set a project start date Enter actuals Enter task names & duration Track variance Link tasks Adjust schedule Fine tune the plan Communicate with team
Starting Project Standard• Click on the Start Button• Point to All Programs, Microsoft Office• Click on Microsoft Office Project 2003• Project 2003 Standard is launched
Create a New Project Plan• On the File menu, click on New• Under New, click on Blank Project• Project 2003 create a New Project, and the New Project task pane is replaced by the Tasks panes of the Project Guide
Notice that Project assigns an estimated duration of one day to each task 1) Click here and enter Task Name Pre-Production 2) Click on here and enter the next Task, and so on? Denotes an estimated duration
2) Notice the duration here1) Click hereand type 5d, enter
Enter the rest ofthe durations for all the tasks
Entering a Milestone• Click on task 6, Production• On the Insert menu, click New Task• Type in Pre-Production complete! for the new task name• Assign it a duration of 0d• A task with a 0d duration is a milestone