City of Rochester, Minnesota  Emergency Operations Plan                  ft        ra D            September 14, 2011Fire ...
City of Rochester                                             Emergency Operations Plan                    City of Rochest...
City of Rochester                                   Emergency Operations Plan                    CONTACT INFORMATION      ...
City of Rochester                                              Emergency Operations Plan                        EXECUTIVE ...
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City of Rochester                                                           Emergency Operations Plan            ESF PRIMA...
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City of Rochester                                                           Emergency Operations PlanPurpose The purpose o...
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City of Rochester, Minnesota                            BASIC PLAN This section describes the basic disaster response plan...
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City of Rochester                                                                          Emergency Operations Plan1 Intr...
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Transcript of "City of Rochester emergency operations plan"

  1. 1. City of Rochester, Minnesota Emergency Operations Plan ft ra D September 14, 2011Fire Department - Emergency Management Division
  2. 2. City of Rochester Emergency Operations Plan City of Rochester, Minnesota EMERGENCY OPERATIONS PLANThe Emergency Operations Plan, consisting of a Basic Plan, Emergency Support Functions, Annexes, and various implementation instructions are an all- hazards approach for use in the event of disaster or severe emergency ofnatural or human-made cause, hostile military or paramilitary action, or similar occurrences resulting from terrorist activities, riots, or civil disorders. Direct questions regarding this document to Greg K. Martin, Emergency Management Director i September 14, 2011
  3. 3. City of Rochester Emergency Operations Plan CONTACT INFORMATION Emergency Management Director Greg K. Martin, Fire Chief 201 4th Street SE City Hall Room 10 Rochester, Minnesota 55901 507-328-2800 gmartin@rochestermn.gov Deputy Emergency Management Director Kenneth E. Jones Emergency Management Division 201 4th Street SE City Hall Room 10 Rochester, Minnesota 55901 507-328-2824 kjones@rochestermn.gov ii September 14, 2011
  4. 4. City of Rochester Emergency Operations Plan EXECUTIVE SUMMARYCity of Rochester developed the Emergency Operations Plan (EOP) to ensure that allemergency management functions of the City be coordinated to the maximum extentpracticable with the comparable functions of the federal government, or state and localgovernments, and of private agencies of every type. Tasks are assigned to the agencies bestsuited to performing such tasks.The EOP describes the City of Rochester authority and approach to a disaster or emergencysituation. It consists of the Basic Plan, Emergency Support Function annexes, SupportingAnnexes, and implementation instructions (emergency policies, procedures, checklists, andthe like). These documents serve to provide general guidance and assign responsibility foremergency and disaster functions.The scope of the Emergency Operations Plan spans the entire Cycle of EmergencyOperations – pre-incident through applying lessons learned, and encompasses early disasterresponse activation as well as long-term community recovery.An interim emergency plan document was created in September 2009 to provide measuresfor emergency disaster coordination. This EOP was completed in September 2011, andserves to fulfill requirements as specified by Minnesota Homeland Security and EmergencyManagement (HSEM) Local Emergency Operations Plan Crosswalk (MNWALK). iii September 14, 2011
  5. 5. City of Rochester Emergency Operations Plan LEGAL AUTHORITY OF EMERGENCY MANAGEMENT PROGRAMPursuant to Rochester Code of Ordinances Chapter 14A and the Minnesota EmergencyManagement Act of 1996, the City of Rochester, Minnesota Emergency ManagementProgram has been established:“There is established an Office of Emergency Management within the Rochester FireDepartment for the purpose of coordinating all emergency and disaster mitigation,preparedness, response and recovery activities within the City. It shall be staffed by aDeputy Director and other such assistants necessary for the proper functioning of the office.The Mayor shall appoint an Emergency Management Director who shall have responsibilityfor the organization, administration, and operation of the office, subject to the directionand control of the City Administrator and Council. The Emergency Management Directorshall appoint a Deputy Emergency Management Director.” (Rochester Code of Ordinances14A.03, Subd. 1)“Each political subdivision shall establish a local organization for emergencymanagement…must have a director appointed forthwith…responsible for the organization,administration, and operation of the local organization for emergency management, subjectto the direction and control of the local governing body.” (Minn. Stat. § 12.25, Subd. 1)“A county organization for emergency management has jurisdiction throughout the countyoutside of a city or town that has a local emergency management organization.” (Minn.Stat. § 12.25, Subd. 2 (b))“Each local and county organization for emergency management shall perform emergencymanagement functions within the territorial limits of the political subdivision within which itis organized and, in addition, shall conduct these functions outside of its territorial limits asmay be required pursuant to sections 12.23 (Facilities, Utilization), 12.27 (Mutual Aid,Arrangements), and 12.32 (Governor’s Orders and Rules, Effect), or any other applicablelaw” (Minn. Stat. § 12.25, Subd. 3).This Emergency Operations Plan (EOP) describes how emergency management functionswill be performed in the City of Rochester, and the Minnesota Emergency Operations Planstates a local emergency operations plan enables city government to continue to operateand carry out emergency functions, and fulfill the primary responsibility for meeting theimmediate health and safety needs of its citizens in the event of a majordisaster/emergency within the City’s territorial limits. The City of Rochester has elected toopt-out of the Olmsted County EOP. iv September 14, 2011
  6. 6. City of Rochester Emergency Operations Plan CERTIFICATIONLINES OF SUCCESSIONCHIEF ELECTED OFFICIALThe line of succession for the Chief Elected Official during a community wide response to anemergency or disaster situation is: Agency Title of ContactMayor’s Office MayorCommon Council PresidentCity Administration City Administrator ___________________________________________ _________________ Mayor - City of Rochester, Minnesota DateATTEST: __________________________ City Clerk APPROVED THIS _____ DAY OF ______________________, 2011.EMERGENCY MANAGEMENT DIRECTORThe line of succession for the Emergency Management Director during a response to anemergency or disaster situation is: Agency Title of ContactFire Department Fire Chief - Emergency Management DirectorFire Department Deputy Emergency Management DirectorPolice Department Sgt., Deputy Emergency Management DirectorFire Department Fire Marshal, Deputy Emergency Management Director ___________________________________________ _________________ City of Rochester Emergency Management Director Date v September 14, 2011
  7. 7. City of Rochester Emergency Operations Plan ESF PRIMARY AGENCY CERTIFICATION ESF 1 TransportationPrimary Agency: Public WorksPurpose The purpose of Emergency Support Function (ESF) 1, Transportation, is to provide organization, mobilization, coordination and delivery of transportation support and assistance following an incident.Scope 1. The Public Works Department is designated as lead department for coordinating transportation related activities within the City of Rochester. 2. The provision of transportation support includes: • The coordination of transportation activities to supplement the efforts of City departments with each other and other jurisdictions or agencies. • The establishment of appropriate incident notification and priority, mobilization, use, and/or allocation of transportation resources. • The processing of all transportation requests, including: evacuation routes of affected populations, coordination of debris management routes of travel; prioritization of roadway restoration and recovery phase repair work; conducting damage assessments of roads; and coordination with City departments, local jurisdictions, and State and federal agencies.Department Head Signature Title ESF 2 CommunicationsPrimary Agency: PolicePurpose The Communications Emergency Support Function (ESF) is activated when a significant impact to the communications infrastructure is anticipated or has occurred. It is meant to organize, establish and maintain communication capabilities necessary to meet operational requirements of the City of Rochester in preparing for, responding to, and recovering from an incident.Scope 1. The Rochester Police Department Public Safety Communications Center is designated as the lead agency for coordinating communications and warning of events (or pending events). 2. The Communications ESF describes the coordination of actions to be taken to establish and maintain 911 phone systems, computer and information technology infrastructure, ARMER radio system, and telecommunications system (not 911 phones) devices, in preparation for, response to, and recovery from an incident which effects the population and operation of the City of Rochester. 3. Support for this ESF includes: communication and telecommunication services provided under the vi September 14, 2011
  8. 8. City of Rochester Emergency Operations Plan National Security Emergency Preparedness procedures for expediting service requirements covered under the Telecommunications Service Priority program (aka GETS).Department Head Signature Title ESF 3 Public Works and EngineeringPrimary Agency: Public WorksPurpose The purpose of Emergency Support Function (ESF) 3, Public Works and Engineering, is to provide guidance for the emergency coordination of public works and engineering services for debris removal, inspection of public infrastructure for damage and structural safety and for issuing contracts for the demolition of unsafe public infrastructure and the temporary repair of essential infrastructure. ESF 3 includes emergency activities for solid waste, flood management, and surface water.Scope 1. The City of Rochester’s Public Works Department maintains City roadways and bridges including signage and postings, wastewater treatment facilities, public parking ramps and lots, City sanitary sewer collection and storm drainage systems, flood management facilities, as well as providing inspections and permit functions. Public Works coordinates emergency restoration of critical public facilities, including the temporary and permanent restoration of, roads, bridges, wastewater collection and treatment systems. Support includes construction management and inspection, emergency contracting and technical advice, and evaluations. 2. A Public Works representative is sent to the City of Rochester Emergency Operations Center (EOC) upon activation. When requested, other City departments are activated to provide support of personnel, equipment, and/or technical advice. 3. Manage flood control structuresDepartment Head Signature Title ESF 4 FirefightingPrimary Agency: FirePurpose The purpose of Emergency Support Function 4 is to provide for citywide coordination of fire prevention, suppression and control within the City of Rochester. This ESF will also provide for the coordinated use of fire department resources in handling urban, rural and wild land fires, which could result from a natural disaster, such as flood or tornado.Scope 1. This ESF deals with fighting fires beyond normal field operations in the City of Rochester. This includes coordinating resource assistance of other agencies through local mutual aid agreements and vii September 14, 2011
  9. 9. City of Rochester Emergency Operations Plan the statewide Fire Mobilization Plan. 2. The plan establishes a mutual understanding of authority, responsibilities and functions of local government, and provides a basis for incorporating non-governmental organizations (NGOs) into the response and recovery process. All directions contained herein apply to preparedness measures and incident actions undertaken by the City of Rochester and other supporting organizations as may be required to minimize the effects of large scale incidents. 3. The Fire Department is the primary department for all fire service, emergency medical services (EMS) and rescue activities. 4. The City of Rochester Fire Department has five Stations. 5. Firefighting activities involve the: a. Management and coordination of firefighting activities. b. Detection and suppression of fires on City and private property. c. Providing personnel, equipment, and supplies to support the City and other local jurisdictions involved in urban and urban interface firefighting as well as light urban search and rescue operations.Department Head Signature Title ESF 5 Emergency ManagementPrimary Agency: Emergency Management Division (Fire)Purpose The purpose of Emergency Support Function (ESF) 5 provides guidance in ensuring that the City of Rochester is prepared to handle and respond to an emergency, or disaster.Scope 1. This ESF establishes practices and procedures to ensure incident preparedness for the City of Rochester. By understanding Rochester’s hazards, risks, and vulnerabilities, emergency management can prepare a plan that acknowledges them and can train City staff on their roles and responsibilities, and communicate mitigation and preparedness strategies to the general community. 2. The establishment and routine maintenance of the Emergency Operations Center (EOC) is a primary responsibility of Emergency Management. Equipping the EOC with reliable communication devices and other tools that support incident response are critical in ensuring incidents can be managed and responded to in an efficient manner.Department Head Signature Title ESF 6 Mass Care, Housing, and Human ServicesPrimary Agency: Emergency Management Division (Fire) viii September 14, 2011
  10. 10. City of Rochester Emergency Operations PlanPurpose The purpose of this Emergency Support Function (ESF) is to coordinate efforts to provide emergency shelter, sleeping areas, feeding, and other relief supplies following an incident. This ESF also supports a mass care shelter system that is responsible for coordinating emergency relief supplies and victim reporting and reunification within the City of Rochester.Scope 1. The City of Rochester Emergency Management Division will work with local non-governmental organizations (NGOs) to facilitate delivery of mass care services within the City of Rochester. 2. The City of Rochester assumes initial coordination of services according to Minnesota Disaster Recovery Assistance Framework in order to provide mass care response and the efforts of other NGOs, including ARC relief operations. American Red Cross and Salvation Army are primary providers of mass care services. 3. Mass Care includes: a. Dormitory Shelters b. Warming/Cooling Centers c. Feeding d. Emergency First Aid e. Bulk Distribution of Emergency Relief ItemsDepartment Head Signature Title ESF 7 Resource SupportPrimary Agency: FinancePurpose The purpose of this Emergency Support Function (ESF) is to provide logistical and resource support during and immediately following an incident. This ESF provides for the effective utilization, prioritization and conservation of resources within the City of Rochester.Scope 1. Emergency Operations Center resource support involves the provision of services, personnel, commodities, and facilities to the City during the response and recovery phases of an incident including, but not limited to: a. Emergency relief supplies b. Office equipment c. Office supplies d. Contracting services e. Incident Facilities f. Transportation services g. Personnel required for the support of emergency activities 2. The Finance/Purchasing Department will manage the identification of outside resources, both through the government and through private sectors. 3. It may become necessary to reallocate how City personnel, equipment, vehicles, materials, and ix September 14, 2011
  11. 11. City of Rochester Emergency Operations Plan facilities are utilized.Department Head Signature Title ESF 8 Public Health and Medical ServicesPrimary Agency: FirePurpose This Emergency Support Function (ESF) provides the City of Rochester coordinated assistance in response to public health and medical care needs. It provides a structure to coordinate emergency medical services/mass medical activities to ensure the safety of life and property.Scope 1. ESF 8 provides assistance in identifying and meeting the health and medical needs of those affected by an incident. The primary support agencies are responsible for coordinating the medical needs of City as well as responding to those with incident related injuries. Support for these responsibilities can be categorized in the following functional areas: • Assessment of health and medical needs • Medical care personnel • Health and medical equipment and supplies • Patient evacuation • Worker health and safety • Public health information • Potable water, wastewater, and solid waste disposal 2. Mass casualties, fatalities, and public health emergencies can either occur during the disaster or following one. The Fire Department will direct and coordinate the provisions of health and medical assistance in coordination with support organizations and agencies relating to mass casualties and fatalities. This ESF discusses overall public health response and recovery, triage, treatment, and the transportation and evacuation of those affected by the incident. Public health functions include protecting the safety of water supplies, assuring adequate sanitation is maintained, assuring the safety of food supplies, providing mortuary services and preventing or controlling epidemics. This ESF outlines the procedures for providing health services.Department Head Signature Title ESF 9 Search and RescuePrimary Agency: FirePurpose x September 14, 2011
  12. 12. City of Rochester Emergency Operations Plan The purpose of this ESF is to provide for the effective utilization of Urban Search and Rescue resources and operations.Scope 1. Urban Search and Rescue (USAR) will be coordinated by the City of Rochester Fire Department.Department Head Signature Title ESF 10 Hazardous MaterialsPrimary Agency: FirePurpose The purpose of this ESF is to designate the City of Rochester’s responsibilities for managing and minimizing exposure to an emergent or potential hazardous material incident, oil spill, or other unanticipated release or spill.Scope 1. This ESF is intended to provide a coordinated response to an actual or potential release of hazardous materials.Department Head Signature Title ESF 11 Agriculture and Natural ResourcesPrimary Agency: Public WorksPurpose This ESF ensures that animal, veterinary, and wildlife issues in an incident are supported. Response actions for the rehabilitation, recovery, and restoration of natural resources are supported by this ESF.Scope 1. ESF-11 includes two primary functions: a. Protection of natural resources i. Includes appropriate response actions to: ii. Conserve, rehabilitate, recover, and restore natural resources. b. Animal welfare and sheltering, animal and plant disease, and pest response i. Includes implementing an integrated local, State, federal and tribal response to an outbreak of a highly contagious or economically devastating animal/zoonotic xi September 14, 2011
  13. 13. City of Rochester Emergency Operations Plan disease, an outbreak of a highly infective exotic plant disease, or an economically devastating plant pest an incident are supported.Department Head Signature Title ESF 12 EnergyPrimary Agency: Rochester Public Utilities (RPU)Purpose The primary and support organizations of ESF 12 coordinate with energy and related private and governmental organizations to provide information for assessment, response, and recovery operations related to natural gas supply, power outages, and capacity shortages that may impact Rochester citizens during an event.Scope 1. Depending on the magnitude and extent of the incident, the following may occur: 2. Communication and coordination between the City and RPU to assess energy system damage, energy supply, and energy demand. 3. Determination with businesses that provide/offer such products of fuel needed for emergency operations. 4. Relaying of information and guidance on energy conservation.Department Head Signature Title ESF 13 Public Safety, Law Enforcement, SecurityPrimary Agency: PolicePurpose Emergency Support Function 13 is meant to coordinate the use of law enforcement personnel and equipment in a large-scale incident.Scope 1. Effective law enforcement is essential during large-scale incidents to insure the protection of lives and property. The Rochester Police Department is responsible for the enforcement of laws, traffic control, investigation of crimes and other public safety activities within the City. Rochester has the capability and resources to meet routine law enforcement needs however, during a large-scale incident problems may be multiplied, more complex, and could rapidly tax the capability and xii September 14, 2011
  14. 14. City of Rochester Emergency Operations Plan resources of the City.Department Head Signature Title ESF 14 Long-Term Community RecoveryPrimary Agency: City AdministrationPurpose The purpose of this Emergency Support Function (ESF) is to establish uniform policies for effective coordination in accomplishing recovery and restoration tasks resulting from a significant event. The goals of recovery efforts are to restore City capabilities while also making it more resilient.Scope 1. Recovery and restoration actions begin upon initiation of response actions and will be determined by the specific event. Several local, State, and federal jurisdictions may be involved depending on the hazard and scope of the situation. The City of Rochester is responsible for leading its own recovery efforts.Department Head Signature Title ESF 15 External AffairsPrimary Agency: Emergency Management Division (Fire)Purpose The purpose ESF 15 External Affairs is to provide timely, accurate, coordinated, and accessible information and instruction for the public, media, government agencies, and community response partners.Scope 1. Early disaster intervention can lessen the effects of hazards in many situations. Emergency public information actions before, during, and following any emergency provides a means to implement protective measures. 2. Provide early and updated information to Community Notification Partners 3. Provide citizen alert and notification via early hazard warning systems (e.g. sirens) and mass notification systems (e.g. Rochester-Alert) 4. Provide public information management in complex emergencies and disasters at the Emergency Operations Center (EOC), in order to coordinate the delivery of disaster response messages, and control rumors through reliable and authoritative information xiii September 14, 2011
  15. 15. City of Rochester Emergency Operations PlanDepartment Head Signature Title Continuity of Government/Continuity of Operations PlanPrimary Agency: City AdministrationPurpose The purpose ESF 15 External Affairs is to provide timely, accurate, coordinated, and accessible information and instruction for the public, media, government agencies, and community response partners.Scope 1. Early disaster intervention can lessen the effects of hazards in many situations. Emergency public information actions before, during, and following any emergency provides a means to implement protective measures. 2. Provide early and updated information to Community Notification Partners 3. Provide citizen alert and notification via early hazard warning systems (e.g. sirens) and mass notification systems (e.g. Rochester-Alert) 4. Provide public information management in complex emergencies and disasters at the Emergency Operations Center (EOC), in order to coordinate the delivery of disaster response messages, and control rumors through reliable and authoritative informationDepartment Head Signature Title Damage Assessment AnnexPrimary Agency: Building SafetyPurpose The purpose ESF 15 External Affairs is to provide timely, accurate, coordinated, and accessible information and instruction for the public, media, government agencies, and community response partners.Scope 1. Early disaster intervention can lessen the effects of hazards in many situations. Emergency public information actions before, during, and following any emergency provides a means to implement protective measures. 2. Provide early and updated information to Community Notification Partners 3. Provide citizen alert and notification via early hazard warning systems (e.g. sirens) and mass notification systems (e.g. Rochester-Alert) 4. Provide public information management in complex emergencies and disasters at the Emergency Operations Center (EOC), in order to coordinate the delivery of disaster response messages, and xiv September 14, 2011
  16. 16. City of Rochester Emergency Operations Plan control rumors through reliable and authoritative informationDepartment Head Signature Title Debris Management AnnexPrimary Agency: Public Works/Parks and RecreationPurpose The purpose ESF 15 External Affairs is to provide timely, accurate, coordinated, and accessible information and instruction for the public, media, government agencies, and community response partners.Scope 1. Early disaster intervention can lessen the effects of hazards in many situations. Emergency public information actions before, during, and following any emergency provides a means to implement protective measures. 2. Provide early and updated information to Community Notification Partners 3. Provide citizen alert and notification via early hazard warning systems (e.g. sirens) and mass notification systems (e.g. Rochester-Alert) 4. Provide public information management in complex emergencies and disasters at the Emergency Operations Center (EOC), in order to coordinate the delivery of disaster response messages, and control rumors through reliable and authoritative informationDepartment Head Signature Title Donations ManagementPrimary Agency: FinancePurpose The purpose ESF 15 External Affairs is to provide timely, accurate, coordinated, and accessible information and instruction for the public, media, government agencies, and community response partners.Scope 1. Early disaster intervention can lessen the effects of hazards in many situations. Emergency public information actions before, during, and following any emergency provides a means to implement protective measures. 2. Provide early and updated information to Community Notification Partners 3. Provide citizen alert and notification via early hazard warning systems (e.g. sirens) and mass notification systems (e.g. Rochester-Alert) 4. Provide public information management in complex emergencies and disasters at the Emergency xv September 14, 2011
  17. 17. City of Rochester Emergency Operations Plan Operations Center (EOC), in order to coordinate the delivery of disaster response messages, and control rumors through reliable and authoritative informationDepartment Head Signature Title Volunteer ManagementPrimary Agency: Human ResourcesPurpose The purpose ESF 15 External Affairs is to provide timely, accurate, coordinated, and accessible information and instruction for the public, media, government agencies, and community response partners.Scope 1. Early disaster intervention can lessen the effects of hazards in many situations. Emergency public information actions before, during, and following any emergency provides a means to implement protective measures. 2. Provide early and updated information to Community Notification Partners 3. Provide citizen alert and notification via early hazard warning systems (e.g. sirens) and mass notification systems (e.g. Rochester-Alert) 4. Provide public information management in complex emergencies and disasters at the Emergency Operations Center (EOC), in order to coordinate the delivery of disaster response messages, and control rumors through reliable and authoritative informationDepartment Head Signature Title xvi September 14, 2011
  18. 18. City of Rochester Emergency Operations Plan EMERGENCY OPERATIONS PLAN (EOP) COORDINATION Planning Team MembershipBasic Plan Emergency Management Ken Jones, Deputy Director EMERGENCY SUPPORT FUNCTION (ESF) ANNEXESESF 1: Transportation Public Works Department Tony KnauerESF 2: Communications PSCC - Police Department Gary MulleneauxESF 3: Public Works and Public Works Department Richard FreeseEngineeringESF 4: Firefighting Fire Department Brennan KellyESF 5: Emergency Emergency Management Ken JonesManagementESF 6: Mass Care, Emergency Emergency Management Ken JonesAssistance, Housing, andHuman ServicesESF 7: Resource Support Emergency Management Ken JonesESF 8: Public Health and Emergency Management Ken JonesMedical ServicesESF 9: Search and Rescue Fire Department David Worstman and Chris BaileyESF 10: Hazardous Materials Fire Department Kris Jungels and Mike JacobsonESF 11: Agriculture and Natural Emergency Management Ken JonesResourcesESF 12: Energy Rochester Public Utilities Mark KotschevarESF 13: Public Safety Police Department Scott TuliusESF 14: Long-Term Community City Administration Stevan KvenvoldRecoveryESF 15: External Affairs Emergency Management Ken Jones ANNEXES to EOPContinuity of Emergency Management Ken JonesGovernment/Continuity of Human Resources Perry BuffingtonOperations PlanDamage Assessment Building Safety Department Tim SaariDebris Management Park and Recreation Department Dennis StolzDonations Management Finance Department Rachel HoudekVolunteer Management Human Resources Department Linda HillenbrandCity of Rochester Emergency Management Director (or Deputy Director) is ultimately responsiblefor coordinating and maintaining ESF/Annexes of the City of Rochester Emergency Operations Plan SIGNATURE DATE xvii September 14, 2011
  19. 19. City of Rochester Emergency Operations Plan REVISIONS Section Creation Date Revision Date InitialsIntroductory/Promulgation September 2011Basic Plan September 2011ESF 1: Transportation September 2011ESF 2: Communications September 2011ESF 3: Public Works and September 2011EngineeringESF 4: Firefighting September 2011ESF 5: Emergency September 2011ManagementESF 6: Mass Care, Housing, September 2011and Human ServicesESF 7: Resource Support September 2011ESF 8: Public Health and September 2011Medical ServicesESF 9: Search and Rescue September 2011ESF 10: Hazardous Materials September 2011ESF 11: Agriculture and September 2011Natural ResourcesESF 12: Energy September 2011ESF 13: Public Safety September 2011ESF 14: Long-Term September 2011Community RecoveryESF 15: External Affairs September 2011Continuity of Government & September 2011Operations Plan (COG/COOP)Damage Assessment Annex September 2011Debris Management Annex September 2011Donations Management September 2011AnnexVolunteer Management September 2011Annex xviii September 14, 2011
  20. 20. City of Rochester Emergency Operations Plan PLAN DISTRIBUTION Agency Distribution DateBuilding Safety Department September 2011City Administration September 2011City Attorney’s Office September 2011City Clerk’s Office September 2011Finance Department September 2011Fire Department September 2011Human Resources Department September 2011Information Systems Division September 2011Library September 2011Mayo Civic Center September 2011Mayor and Council September 2011Music September 2011Park and Recreation September 2011Police Department September 2011Public Works September 2011Rochester-Olmsted Planning Department September 2011Rochester Public Utilities September 2011Rochester International Airport (RST) September 2011 xix September 14, 2011
  21. 21. City of Rochester Emergency Operations Plan PRIMARY and SUPPORTING AGENCIES MATRIX ESF 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 Annexes Resource Support Donations Mgmt. Volunteer Mgmt. Medical Services Search & Rescue Communications Damage Assess. External Affairs Nat. Resources Transportation Public Works Agriculture & Debris Mgmt. Public SafetyDepartment/ Management COG/COOP Firefighting Long-Term Emergency Mass Care Agency Haz-Mat Recover EnergyBuildingSafety S S S PDepartmentCity S S P PAdministrationCityAttorney’s S SOfficeCity Clerk’sOffice S S SFinance S P S S PFire S S P P P S P P P S S S P S S SHumanResources S S S S S PDepartmentInformationSystems S S S S S S SDivisionLibrary S S SMayo CivicCenter S SMayor andCouncil S SMusic S SPark andRecreation S S S S S S S SPolice S P S S S S S S P P S SPublic Works P P S S S S S S S PRochester-OlmstedPlanning S S S SDepartmentRochesterPublicUtilities S S S S P S(RPU)RochesterInternational S SAirport (RST)VOAD S S S S S xx September 14, 2011
  22. 22. City of Rochester, Minnesota BASIC PLAN This section describes the basic disaster response plan of the City of Rochester, Minnesota. The Basic Plan lays the foundation for legal authority and describesthe general duties and responsibilities of the Mayor and Emergency Management Director, and the disaster relief force.
  23. 23. City of Rochester Emergency Operations Plan TABLE OF CONTENTS1 Introductory/Promulgation Documents ...................................................................................................... Contact Information.................................................................................................................................. ii Executive Summary.................................................................................................................................. iii Legal Authority ......................................................................................................................................... iv Certification............................................................................................................................................... v ESF Primary Agency Certification ............................................................................................................. vi Emergency Operations Plan Coordination............................................................................................. xvii Revisions ............................................................................................................................................... xviii Plan Distribution ..................................................................................................................................... xix Primary and Supporting Agencies Matrix ................................................................................................xxTable of Contents .......................................................................................................................................... 22 Purpose and Scope of the Emergency Operations Plan (EOP) .................................................................. 5 2.1 Definition of Disaster .......................................................................................................................... 5 2.2 Purpose ............................................................................................................................................... 5 2.3 Scope ................................................................................................................................................... 63 Planning Overview ..................................................................................................................................... 6 3.1 Integrated Approach to Emergency Planning ..................................................................................... 6 3.2 Comprehensive Approach to Emergency Planning............................................................................. 7 3.3 Plan Assumptions ................................................................................................................................ 7 3.4 Organization of Emergency Operations Plan ...................................................................................... 8 3.5 Primary and Support Departments and Agencies .............................................................................. 84 Policies ....................................................................................................................................................... 9 4.1 Legal References ................................................................................................................................. 9 4.2 Establishment of Emergency Management Program ....................................................................... 10 4.3 Local State of Emergency and Limits of Emergency Authority ......................................................... 10 4.4 Implement the Emergency Operations Plan (EOP) ........................................................................... 10 4.5 Delegation of Emergency Authority.................................................................................................. 10 4.6 NIMS Resolution................................................................................................................................ 11 4.7 Intrastate Mutual Aid ........................................................................................................................ 11 4.8 Document Preservation and Retention ............................................................................................ 12 Basic Plan - 2 September 14, 2011
  24. 24. City of Rochester Emergency Operations Plan5 Situation ................................................................................................................................................... 13 5.1 Mission .............................................................................................................................................. 13 5.2 Service Area ...................................................................................................................................... 13 5.3 Services ............................................................................................................................................. 13 5.4 Organization ...................................................................................................................................... 13 5.5 Management ..................................................................................................................................... 13 5.6 Personnel .......................................................................................................................................... 14 5.7 Facilities and Equipment ................................................................................................................... 14 5.8 External Affairs and Relations ........................................................................................................... 146 Concept of Operations ............................................................................................................................. 15 6.1 Early Intervention is Vital to Success ................................................................................................ 15 6.2 Emergency Management is a Continuous Process: Cycle of Emergency Operations ...................... 15 6.3 Activities Within the Cycle of Emergency Operations ...................................................................... 16 6.4 Situational Awareness....................................................................................................................... 177 Organization and Assignment of Responsibilities .................................................................................... 17 7.1 Duties and Powers of the Mayor ...................................................................................................... 17 7.2 Duties and Authority of Emergency Management Director ............................................................. 18 7.3 Definition of Relief Force and Duties of City Employees .................................................................. 19 7.4 Emergency Operations Plan .............................................................................................................. 19 7.5 Duties of City Department Liaison .................................................................................................... 20 7.6 City of Rochester Emergency Operations Center Staffing ................................................................ 208 Direction and Control ............................................................................................................................... 21 8.1 Legal Authority .................................................................................................................................. 21 8.2 Direction and Control of Emergency Operations Center (EOC) ........................................................ 22 8.3 Direction and Control of Disaster Responders.................................................................................. 22 8.4 Reassignment of City Employee Duties ............................................................................................ 23 8.5 Interface with State of Minnesota Homeland Security and Emergency Management .................... 23 8.6 Role of Public Health ......................................................................................................................... 24 8.7 Volunteers and agencies ................................................................................................................... 25 8.8 Private sector .................................................................................................................................... 25 8.9 Liability .............................................................................................................................................. 25 Basic Plan - 3 September 14, 2011
  25. 25. City of Rochester Emergency Operations Plan9 Checking and Corrective Action ............................................................................................................... 26 9.1 After Action Review .......................................................................................................................... 2610 Plan Development and Maintenance .................................................................................................... 26 10.1 Assignments and Responsibilities ................................................................................................... 26 10.2 Capability Assessment .................................................................................................................... 26 10.3 State of Minnesota Planning Requirements ................................................................................... 2711 References ............................................................................................................................................. 28 11.1 Attachments and Supporting Documents....................................................................................... 28 11.2 Plan Writing References.................................................................................................................. 2812 Appendix A - Emergency Management Program................................................................................... 30 12.1 Community Profile .......................................................................................................................... 30 12.2 Hazard Profile.................................................................................................................................. 32 12.3 Characteristics of Effective Emergency Management Organizational Structures .......................... 33 12.4 Strategy, Goals, Objectives ............................................................................................................. 34 12.5 Public Education.............................................................................................................................. 3413 Appendix B - Training, Awareness and Competence ............................................................................. 35 13.1 City of Rochester Training Requirements ....................................................................................... 35 13.2 State of Minnesota Training Requirements .................................................................................... 35 13.3 National Incident Management System Training ........................................................................... 3614 Appendix C – Exercise Program ............................................................................................................. 38 14.1 Purpose ........................................................................................................................................... 38 14.2 Policy ............................................................................................................................................... 38 14.3 State of MN requirements .............................................................................................................. 38 14.4 Capability Based Exercises .............................................................................................................. 39 14.5 Type of Exercises ............................................................................................................................. 40 14.6 HSEEP Exercise Program Management........................................................................................... 41 14.7 Required Exercises .......................................................................................................................... 4215 Appendix D - State of Minnesota Emergency Management Act ........................................................... 43 15.1 State of Minnesota Emergency Management Act of 1996 (excerpts)............................................ 43 Basic Plan - 4 September 14, 2011
  26. 26. City of Rochester Emergency Operations Plan1 Introductory/Promulgation Documents The documents on the pages preceding the Table of Contents declare official statements as required by HSEM Local Emergency Operations Plan Crosswalk (MNWALK) Version 3.3, and/or as suggested by FEMA Comprehensive Preparedness Guide (CPG) 101 Version 2.2 Purpose and Scope of the Emergency Operations Plan (EOP) 2.1 Definition of Disaster As defined by Ordinance Chapter 14A of the Rochester Code of Ordinances: Disaster means an occurrence or threat of widespread or severe damage, injury or loss of life or property resulting from any natural or human-made cause, including but not limited to, fire, flood, snowstorm, ice storm, tornado, windstorm, oil spill, water contamination, utility failure, hazardous peacetime radiological incident, major transportation accident, hazardous materials incident, epidemic, pandemic, air contamination, blight, drought, infestation, explosion, or hostile military or paramilitary action, or similar occurrences resulting form terrorist activities, riots, or civil disorders. Disasters v Emergency Response: A disaster is a crisis event that transcends the normal emergency response. Disasters are different in four unique ways: 1) Coordination of many emergency responders and extra “outside” agencies; 2) Responders perform limited, specific tasks or assume non-traditional roles; 3) Different performance standards are applied; 4) Public/private interface is highly interactive and absolutely vital to a successful disaster response (Quarantelli, 2006). 2.2 Purpose The Emergency Operations Plan (EOP) seeks to prepare the City of Rochester for a disaster. The purpose of the Emergency Operations Plan (EOP) is to ensure that all emergency management functions of the City be coordinated to the maximum extent practicable with the comparable functions of the federal government, of state and local governments, and of private agencies of every type. It accomplishes this by: • Describing how the City will respond to disasters • Outlines actions to prevent, prepare, and recover from disasters • Uses Emergency Support Functions (ESF), Annexes, and implementation instructions to convert this plan into action steps • Enables the City to be eligible for Emergency Management Program Grant (EMPG) assistance and other non-disaster funding Basic Plan - 5 September 14, 2011
  27. 27. City of Rochester Emergency Operations Plan 2.3 Scope The scope of the Emergency Operations Plan spans the Cycle of Emergency Operations – pre-incident through applying lessons learned, and encompasses early disaster response activation into long-term community recovery. Why is early disaster response desired? Routine (minor) emergencies are handled every day by City departments and response organizations, and these functions are managed independently of other emergency management coordination. When complex (major) emergencies occur, emergency management operations may be needed to assist in coordination and support. Disasters require an integration of departments and response organizations for effective disaster response, and are different from simple emergencies. While disasters may start as a sudden, devastating event, they may begin as a smaller incident and continue to grow beyond the scope of normal emergency response. The EOP considers both sudden and slow-onset disasters. Early disaster activation enables the City to get ahead of the event to improve disaster management. And, continuing emergency management operations beyond the crisis phase of the event enables the City to recover, prevent/mitigate future crises, and prepare for the next event.3 Planning Overview 3.1 Integrated Approach to Emergency Planning All disasters are local and should be managed at the lowest jurisdictional level, and at the lowest level within the jurisdiction, in accordance with Minnesota State law and Homeland Security and Emergency Management (HSEM) policy: • Minnesota Statutes Chapter 12 defines the local jurisdiction authority, mission, and roles performed by local jurisdictions • As defined by Minnesota State Statutes Chapter 12, City of Rochester is the local government emergency management jurisdiction responsible for prevention/mitigation activities, preparedness, response coordination, and recovery operations within the city limits • City of Rochester Ordinance Chapter 14A defines the scope of emergency management authorities, roles and responsibilities • City of Rochester develops collaborative partnerships with agencies and groups who provide disaster-related services and utilizes these services to accomplish the emergency management mission defined by state and local statutes • City of Rochester will use City resources available before seeking mutual aid • City of Rochester will seek mutual aid from partners before seeking additional resources from the State of Minnesota Basic Plan - 6 September 14, 2011
  28. 28. City of Rochester Emergency Operations Plan • City of Rochester plays a regional role in providing emergency resources in both response and recovery missions, and will provide mutual aid per signed agreements or as requested by the State Emergency Operations Center (EOC) via Mn Duty Officer3.2 Comprehensive Approach to Emergency PlanningAll disasters are local and require a comprehensive approach to emergency management: • Seek the involvement of all who are engaged in disaster management and develop effective partnerships so all can achieve our mission • Understand true disasters are few and far between and seek to hone disaster skills by frequent Emergency Operations Center (EOC) activation to emergency responses - small and large • Maintain awareness of hazards and seek to prevent and mitigate (minimize) effects of recognized hazards • It is crucial to leave room for emergence as new hazards may become evident and require an unanticipated response • Develop a culture of preparedness for our responders, our citizens, and our community • Build the capability to respond to any emergency, including the ability to warn the public of impending harm • Aim to match actions during emergency response to words used in emergency planning • Learning is a continuous process and seek continuous improvement through lessons learned and application of best practices3.3 Plan Assumptions • People desire to be self-sufficient - emergency management efforts are directed toward enabling and empowering individuals and groups to take care of themselves by providing or restoring essential services • People who are prepared for emergencies and disasters will be able to take care of themselves • Special population may need extra help • Community emergency response organizations exist to help those affected by the disaster or emergency • Shelters, mass feeding, and other disaster services will be pre-planned and available • The Emergency Operations Center (EOC) will coordinate services by working with response agencies/organizations to provide services effectively • Resources for first responders and other providers will be coordinated through the EOC • Public warning systems will be working and available • Adequate budgetary funding will exist to support the emergency management program Basic Plan - 7 September 14, 2011
  29. 29. City of Rochester Emergency Operations Plan3.4 Organization of Emergency Operations PlanBasic Plan. The Basic Plan describes the planning environment, authority for emergencyactions, purpose and scope, concept of operations, assignments, and method of managingthe disaster. Appendices to the Basic Plan provides information to explain the overallemergency management program.Emergency Support Function (ESF) Annexes. The Emergency Support Functions identifythe primary and support agencies who provide vital emergency actions, discusses the fullrange of actions in each phase of emergency management, identifies policies and logisticalsupport, and establishes a means of communication between disaster responders. Thefederal emergency support function model is used for ESF 1 - 15.Annexes are used to supplement the Basic Plan and ESF Annexes, and describe essentialfunctions provided in disaster response.List of Annexes 1. ESF 1: Transportation 2. ESF 2: Communications 3. ESF 3: Public Works and Engineering 4. ESF 4: Firefighting 5. ESF 5: Emergency Management 6. ESF 6: Mass Care, Housing, and Human Services 7. ESF 7: Resource Support 8. ESF 8: Public Health and Medical Services 9. ESF 9: Search and Rescue 10. ESF 10: Hazardous Materials 11. ESF 11: Agriculture and Natural Resources 12. ESF 12: Energy 13. ESF 13: Public Safety 14. ESF 14: Long-Term Community Recovery 15. ESF 15: External Affairs 16. Continuity of Government (COG)/Continuity of Operations Plan (COOP) 17. Damage Assessment Annex 18. Debris Management Annex 19. Donations Management Annex 20. Volunteer Management Annex3.5 Primary and Support Departments and AgenciesSee Foreword for overview of ESF, primary and supporting agencies responsibilities Basic Plan - 8 September 14, 2011
  30. 30. City of Rochester Emergency Operations Plan4 Policies 4.1 Legal References City of Rochester Ordinance Chapter 14A Emergency Management provides the statement of legislative purpose and intent, and is the basis for the Emergency Operations Plan. Minnesota Statutes, Chapter 12, as amended (“The Minnesota Emergency Management Act of 1996”) stipulate that HSEM “...shall coordinate the development and maintenance of emergency operations plans and emergency management programs by the political subdivisions of this state, with the plans and programs integrated into and coordinated with the emergency operations plan and emergency management program of this state to the fullest possible extent.” Also, see section 11.2 for additional excerpts. Minnesota Statutes, Section 299J, as amended. (The Minnesota Pipeline Safety Act): Minnesota State Fire Marshal, Office of Pipeline Safety, Section 299J.10, requires a county or home rule charter city having a pipeline (as defined in the statute) within its jurisdiction to prepare an emergency operations plan and supporting documentation that will include appropriate pipeline safety information. “The format and content of the plan... must be in agreement with the guidance and prototype planning documents provided by HSEM.” Minnesota Statutes, Section 299K.01 (The Minnesota Emergency Planning and Community Right-to-Know Act), Section 299K.05, stipulates that “Political subdivisions should prepare emergency plans that adequately address the requirements contained in ... the federal act.” The “federal act” is the Emergency Planning and Community Right to Know Act, otherwise known as Title III of the Superfund Amendments and Reauthorization Act (SARA) of 1986. SARA Title III includes several requirements regarding the development, exercising, and updating of a local emergency plan. Minnesota Statutes, Section 103F, Subdivision 3. (Emergency Flood Protection Measures): Minnesota Department of Natural Resources: Minnesota Statutes, Section 103F.155, requires communities having emergency flood measures (levees) to develop a plan adequate to provide protection in the event of levee failure (See ESF 11 Natural Resources). Robert T. Stafford Disaster Relief and Emergency Assistance Act, Public Law 93-288, as amended, 42 U.S.C. 5121-5207, and Related Authorities FEMA 592, June 2007, relates the ability for local jurisdictions to receive Hazard Mitigation funds, receive federal resources, and outlines eligibility for disaster relief assistance. Basic Plan - 9 September 14, 2011
  31. 31. City of Rochester Emergency Operations Plan4.2 Establishment of Emergency Management ProgramCity of Rochester is recognized as an emergency management program under the MinnesotaChapter 12 as amended and augmented by City of Rochester Ordinance 3956, Chapter14A: There is established a department of Emergency Management within the Rochester Fire Department for the purpose of coordinating all emergency and disaster mitigation, preparedness, response and recovery activities within the City. The Director and Deputy Director of Emergency Management shall have responsibility for the organization, administration, and operation of the office, subject to the direction and control of the City Administrator and Common Council.4.3 Local State of Emergency and Limits of Emergency AuthorityCity of Rochester Emergency Management Ordinance Chapter 14A When circumstances within the property governed by City of Rochester indicate that the occurrence or threat of occurrence of widespread or severe damage, injury or loss of life or property exists, the Mayor, or designee, may declare a local state of emergency. Such a declaration shall be forwarded to Common Council, and be promptly filed with the City Clerk, and given prompt general publicity. This declaration shall not be continued or renewed for a period in excess of 3 days except with the consent of the Common Council. If the Mayor, or designee, invokes such power and authority, he/she shall, as soon as reasonably expedient, convene the Common Council for one or more emergency meetings in accordance with the open meetings act to perform its normal governing duties as the situation demands, and will report to that body relative to emergency activeness. Nothing in this policy shall be construed as abridging or curtailing the powers of the Common Council unless specifically provided herein.4.4 Implement the Emergency Operations Plan (EOP)14A.05, Subd. 3. Mayor may do one or more of the following powers under a local state of emergency: Direct the Emergency Management Director or Deputy Director to implement the Emergency Operations Plan.4.5 Delegation of Emergency AuthorityCity of Rochester Emergency Management Ordinance Chapter 14A Basic Plan - 10 September 14, 2011
  32. 32. City of Rochester Emergency Operations Plan During the temporary absence of the Mayor from the City or the inability of the Mayor to perform the duties of the office, the designee shall act in his/her place for the purpose of performing emergency duties of the Mayor. The designee shall be the President of Common Council. The Mayor shall designate, in writing, the name(s) and title(s) of the designee(s). This designation shall be considered permanent, unless rescinded by letter to the designee(s) and the Emergency Management Director.Line of Succession for Emergency Management Director 1. Deputy Emergency Management Director 2. Acting Deputy Emergency Management DirectorsLine of Succession for Mayor 1. President of Common Council 2. City Administrator4.6 NIMS ResolutionAs approved by Common Council on October 3, 2005, the City of Rochester will utilize theNational Incident Management System (NIMS) as the standard for all incident management.4.7 Intrastate Mutual AidAs approved by Common Council on October 3, 2005, the City of Rochester promotes theefficiency and effectiveness of intrastate mutual aid by designating the City Administrator,Chief of Police, Fire Chief, Public Works Director, and other officer who, exercising discretionand considering the needs of the political subdivision and its inhabitants, to dispatchequipment and personnel as considered necessary if a danger of fire, hazard, casualty, andanother similar occurrence exists outside the political subdivision and by its suddenness itwould be impractical for the governing body of the City of Rochester itself to authorize thedispatch of equipment and personnel to combat that emergency or disaster.Further, Chapter 14A authorizes the Emergency Management Director, assisted by theDeputy Emergency Management Director shall accomplish the standards of emergencymanagement and assist in the development of mutual aid agreements, which may bereviewed by Common Council.See Minnesota Emergency Management Act of 1996, Chapter 12.27 and 12.33 (Referencessection) for additional guidance. Basic Plan - 11 September 14, 2011
  33. 33. City of Rochester Emergency Operations Plan4.8 Document Preservation and RetentionVital Files, Records, and Databases: Vital records are documents, references, and records,regardless of media type, that are needed to support essential functions of government. Allvital records must be protected from damage or destruction based.Vital records are either permanent or possess an expiration date based on the GeneralRecords Retention Schedule for Minnesota Cities (March 2008). Records are kept in papercopy and stored in each respective department. City of Rochester maintains databases andother references supporting the essential functions are available through a backup processusing the AS 400 system. Excess storage is handled using per the City of RochesterProcedures for Storage & Retention of Hard Copy Records (June 2011). Paper recordspossessing an expiration date are destroyed by incineration after the expiration date.Electronic records are stored in perpetuity on CD. Basic Plan - 12 September 14, 2011
  34. 34. City of Rochester Emergency Operations Plan5 Situation 5.1 Mission City of Rochester has the primary responsibility for meeting the immediate health and safety needs of its citizens in the event of a major emergency/disaster (MEOP, BP-11), and will provide initial emergency response and coordination for citizens when a complex emergency/disaster occurs. 5.2 Service Area City of Rochester city limits and boundaries, and will provide assistance to SE Minnesota as requested 5.3 Services City of Rochester will provide functions outlined in the Basic Plan and Annexes, and "include... without limitation, firefighting services, police services, medical and health services, rescue, engineering, communications and warning services, radiological/chemical and other special weapons defense, evacuation of persons from stricken areas, emergency human services, emergency transportation, existing or properly assigned functions of plant protection, temporary restoration of public utility services, implementation of energy supply, emergency conservation and allocation measures, and other functions related to civilian protection, together with all other activities necessary or incidental to preparing for and carrying out these functions" (Minn. Stat. § 12.03, Subd. 4) 5.4 Organization All city departments have a role in emergency planning and preparedness efforts, as well as emergency planners across all disciplines. Organization of emergency field response will follow agency lines, and when needed will organize under the Incident Management System model. Organization of the City Emergency Operations Center (EOC) will follow the Incident Management System model. 5.5 Management It is essential to assure leadership continuity in elected officials and within emergency management, and the Basic Plan addresses this need. Basic Plan - 13 September 14, 2011
  35. 35. City of Rochester Emergency Operations Plan Management of emergency field responders (police, fire, medical, public works, parks, energy, volunteers, and the like) will align with principles of the National Incident Management System Management of the Emergency Operations Center will align with principles of the National Incident Management System A mechanism for feedback is provided by the After Action Review (AAR) process, and is viewed as a critical component to assure continuous learning It is important to maintain emergency work satisfaction and the AAR process, incident management process, and "servant leadership" engagement process of emergency response management and planning seeks to achieve work satisfaction5.6 Personnel Emergency field response personnel will continue to function as assigned, and will operate as one unit when required (under Incident Management System). Emergency Operations Center will be staffed with city employees and key external staff members (medical, volunteer, and the like) to accomplish the mission required by the complex emergency/disaster. Rather than seeking only executive staff, it is vital to assign the right people for right jobs, regardless of rank or status during routine operations. These personnel will be provided training to develop skills in emergency management tools & practices.5.7 Facilities and Equipment Facilities, equipment, tools and supplies will be utilized for disaster response The primary Emergency Operations Center is located at City Hall, and the secondary facility is located at Public Works Street Maintenance Garage located on East River Parkway5.8 External Affairs and Relations Speak as one in times of disaster – joint public information component between all organizations, institutions, and agencies Develop not just cooperative partnerships, but also collaborative relationships, and treat partners with mutual respect Strive to ensure entire system working together Basic Plan - 14 September 14, 2011
  36. 36. City of Rochester Emergency Operations Plan6 Concept of Operations 6.1 Early Intervention is Vital to Success Emergency management is a continuous process. Some disasters are immediate and others start as a series of small emergencies and build to full response activity. Early intervention is a useful means to get ahead of many disasters. The City of Rochester emergency management Concept of Operations puts the principle of early intervention into practice. Minor emergencies are handled daily by response organizations. When many emergencies overwhelm the system, emergency operations coordination provides support and resources, and other items. The EOC Duty Officer maintains situational awareness 24/7 to promote early EOC activation and emergency management intervention. 6.2 Emergency Management is a Continuous Process: Cycle of Emergency Operations Basic Plan - 15 September 14, 2011
  37. 37. City of Rochester Emergency Operations Plan6.3 Activities Within the Cycle of Emergency Operations Basic Plan - 16 September 14, 2011
  38. 38. City of Rochester Emergency Operations Plan 6.4 Situational Awareness The success of early intervention hinges on good information collection (situational awareness) and dissemination to key groups for their awareness. The emergency management EOC Duty Officer position provides 24/7 situational awareness of hazardous conditions (natural hazards, such as weather; technological hazards, such as chemical release; and civil disturbances, such as terrorism related information). Methods of Receiving Situational Awareness • Word of mouth from reliable sources • National Weather Service information feeds • 911 Dispatch (Public Safety Answering Point - PSAP) • Deliberate reconnaissance • Information vetting and confirmation • Information flow from emergency management partners • During events, information from Incident Command flows to Operations and is relayed to EOC Command Team. DLAN provides a Situation Status Board to keep all EOC Sections aware of current events. DLAN Watch Command is the entry portal for incident messages7 Organization and Assignment of Responsibilities 7.1 Duties and Powers of the Mayor Local State of Emergency. Ordinance Chapter 14A: When circumstances with the City indicate that the occurrence or threat of occurrence of widespread or severe damage, injury or loss of life or property exists, the Mayor may declare a local state of emergency. Powers under Local State of Emergency. Ordinance Chapter 14A: The Mayor may do one or more of the following under a City state of emergency: • Direct the Emergency Management Director to implement the Emergency Operations Plan. • Relieve City employees of normal duties and temporarily reassign them to other duties. • Direct the overall disaster relief effort, including the disaster relief force, in accordance with the Emergency Operations Plan. • Notify employees, students, and the public to recommend in-place shelter or evacuation protective measures. Basic Plan - 17 September 14, 2011
  39. 39. City of Rochester Emergency Operations Plan • Request a state of disaster or emergency declaration from the governor.When obtaining normal approvals would result in further injury or damage, the Mayor may,until the City Council convenes, waive procedures and formalities otherwise requiredpertaining to the following: • For a period of up to 3 days appropriate and expend funds. • For a period of up to 3 days make contracts, obtain and distribute equipment, materials, and supplies for disaster purposes • Employ temporary workers. • Purchase and distribute supplies, materials, and equipment.7.2 Duties and Authority of Emergency Management DirectorAuthority. As outlined in Ordinance Chapter 14A: “The Emergency Management Director shall act for and at the direction of the City Administrator and Mayor in the Operations of activities during times of major emergencies and disasters.”Emergency Management Division. The administrative offices for the EmergencyManagement are in Rochester Fire Department (RFD) Administration, 201 4th Street SE #10,Rochester, Minnesota 55904.Duties. Ordinance 3956, Chapter 14 A addresses direction and control duties: “Oversee the implementation of all functions necessary during an emergency or disaster in accordance with the Emergency Operations Plan. “Coordinate city emergency management activities with those of the county, state and adjacent jurisdictions.”The Emergency Management Director and Deputy Director will act at the direction of theMayor in the coordination of activities during times of major emergencies and disasters.The Emergency Management Director shall comply with the standards and requirements asestablished by the MN Homeland Security and Emergency Management Division, under theauthority of the act in accomplishing the following: • Direct and coordinate the development of City of Rochester Emergency Operations Plan, which shall be consistent in content with the Minnesota Emergency Management Plan. • Specify divisions or departments which must provide an annex to the plan or otherwise cooperate in its development. Basic Plan - 18 September 14, 2011
  40. 40. City of Rochester Emergency Operations Plan • Identify departments and personnel to be included in the emergency operations plan as the disaster relief force. • Coordinate the development and maintenance of a City resource manual. • Coordinate the recruitment and utilization of volunteer personnel to augment City resources for emergency management purposes. • Assure the Emergency Management Program meets eligibility requirements for state and federal aid. • Coordinate and/or conduct training and exercise programs for the disaster relief force within the City and to test the adequacy of the Emergency Operations Plan. • Through public information programs, educate the employees and students as to actions necessary for the protection of life and property in an emergency or disaster. • Oversee the implementation of all functions necessary during an emergency or disaster in accordance with the Emergency Operations Plan. • Coordinate the City emergency management activities with those of the township, county, state and adjacent jurisdictions, as applicable to the circumstances. • Coordinate all emergency preparedness activities, including maintaining primary and alternate emergency operations centers. • Identify mitigation opportunities within the City and encourage departments/divisions to implement mitigation measures.The Emergency Management Director and Deputy Director shall supervise the activities andplan of the Emergency Management function on a continuous basis. With the advice andconsent of the City Administrator, he/she shall formulate, review and approve policy andoperational guidelines for this department as needed.7.3 Definition of Relief Force and Duties of City EmployeesCity of Rochester Emergency Management Ordinance 3956, Chapter 14ADisaster relief force means all departments of City of Rochester, volunteer personnel andequipment, police officers and employees, and all other persons or groups of persons orequipment identified in the City of Rochester Emergency Operations Plan as having duties toperform or those called into duty or working at the direction of a party identified in the plan toperform a specific disaster or emergency related task during a City state of emergency ordisaster.7.4 Emergency Operations PlanThe Emergency Operations Plan is coordinated by the Director and Deputy Director ofEmergency Management. Assistance in development of the Annexes is provided bydepartment liaisons. Additional assistance is provided by other City departments as needed. Basic Plan - 19 September 14, 2011
  41. 41. City of Rochester Emergency Operations Plan7.5 Duties of City Department LiaisonThe Emergency Management Director and Deputy Director identify departments with a role inemergency management. Each identified department provides a liaison who: • prepares and updates Annexes to the Emergency Operations Plan • prepares supporting plans and implementation instructions (maps, spreadsheets, checklists, and the like) • recruits, appoints, and organizes City staff and other volunteer personnel to be part of the disaster relief force • works in collaboration with other departments and agencies on emergency management activities • attends training courses on emergency management related subjects • participates in periodic exercises • develops resource lists for use in emergency management activities • identify and provide for the protection of vital records • implements the directives of the Mayor under a Local State of Emergency7.6 City of Rochester Emergency Operations Center Staffing Basic Plan - 20 September 14, 2011

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