Fico bbp final

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SAP FICO Business Blue Print

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  • Hi,can you send this ppt to my mail id: sudhananda.1207@gmail.com
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    I am Shinas here, The owner of this document. I don't know who is this poonam and i request you to remove this document from the site.
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    This is Shians here. Owner this BBP. Today only i came to know that some Poonam Uploaded This BBP which is suppose to be confidential document,

    I request him to delete this upload as soon as Possible.,
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  • sir i required excell sheets attached
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Fico bbp final

  1. 1. FINANCIAL ACCOUNTING & CONTROLLING BUSINESS BLUEPRINT Submitted to Druk Green Power Corporation Limited &Dagachhu Hydropower Corporation Limited By Wipro Ltd. 26/10/2010 Version 01.00
  2. 2. eGreen – FICO Business Blueprint DOCUMENT APPROVALS Prepared By(Mr. Amit Mundada) Wipro Lead Consultant Dated Signature Prepared By (Mr. Shinas Hamza) Dated Signature Wipro Consultant Reviewed By (Mr. T.B. Monger) Core Team Lead Dated Signature (Ms.Sonam Choeden- CTM) Dated Signature (Mr. Samgay - CTM) Dated Signature (Mr. Kunzang Dorji - CTM) Dated Signature (Mr. Kelzang Thukten - CTM) Dated SignatureWipro Ltd. Page 2 of 146© Wipro Limited, 2010, All Rights Reserved.This document is proprietary to Wipro Infotech, a division of Wipro Limited.You may not modify, copy, reproduce, republish, upload, post, transmit or distribute any material from this document,in any form or by any means, nor may you modify or create derivative works based on the text of any file, or any partthereof for public, private or commercial use, without prior written permission from Wipro Limited.
  3. 3. eGreen – FICO Business Blueprint Reviewed by (Rajneesh Sharma) Wipro Project Lead Dated Signature Reviewed by (Balaji Srinivasamurthy) Wipro Project Manager Dated Signature Reviewed by(Jambay Tshering) Project Manager eGreen Project Dated Signature Approved by (Ugyen Namgyal) Project Director eGreen Project & BPO, FICO Dated Signature Wipro Ltd. Page 3 of 146 © Wipro Limited, 2010, All Rights Reserved. This document is proprietary to Wipro Infotech, a division of Wipro Limited. You may not modify, copy, reproduce, republish, upload, post, transmit or distribute any material from this document, in any form or by any means, nor may you modify or create derivative works based on the text of any file, or any part thereof for public, private or commercial use, without prior written permission from Wipro Limited.
  4. 4. eGreen – FICO Business Blueprint DOCUMENT INFORMATION Project Name Document Name Document Location eGreen FICO Business Blueprint Document Server DOCUMENT HISTORY Version Document Date Authors Reviewed Change Name By Control 0.1 Business 03.09.2010 Shinas Blueprint Hamza/ Amit Mundada 1.00 Business 26.10.2010 Shinas Blueprint Hamza/ Amit MundadaWipro Ltd. Page 4 of 146© Wipro Limited, 2010, All Rights Reserved.This document is proprietary to Wipro Infotech, a division of Wipro Limited.You may not modify, copy, reproduce, republish, upload, post, transmit or distribute any material from this document,in any form or by any means, nor may you modify or create derivative works based on the text of any file, or any partthereof for public, private or commercial use, without prior written permission from Wipro Limited.
  5. 5. eGreen – FICO Business Blueprint TABLE OF CONTENTS1 EXECUTIVE SUMMARY ........................................................................................ 9 1.1 Background. .................................................................................................... 9 1.2 Business Blueprint Overview ...................................................................... 10 1.3 Financial Accounting .................................................................................... 12 1.4 Module Integration ........................................................................................ 142 ORGANISATION STRUCTURE ........................................................................... 16 2.1 Client .............................................................................................................. 19 2.2 Company........................................................................................................ 19 2.3 Company Code .............................................................................................. 19 2.4 Chart of Accounts (COA) .............................................................................. 20 2.5 Group Chart of Accounts (GCOA) ............................................................... 20 2.6 Chart of Depreciation ................................................................................... 21 2.7 Profit Center ........................................................ Error! Bookmark not defined. 2.8 Controlling Area ............................................................................................ 22 2.9 Cost Centers .................................................................................................. 223 MASTER DATA.................................................................................................... 23 3.1 General Ledger Master ................................................................................. 23 3.2 Asset Master .................................................................................................. 26 3.3 Vendor Master ............................................................................................... 27 3.4 Customer Master ........................................................................................... 27 3.5 Bank Master ................................................................................................... 28 3.6 Cost Elements ............................................................................................... 294 BUSINESS PROCESSES .................................................................................... 29 4.1 Configuration Settings ................................................................................. 29 4.1.1 Currency ............................................................................... 29 4.1.2 Fiscal Year and Fiscal Year Variant .............................................. 30 4.1.3 Document Type ...................................................................... 31 4.1.4 Posting Key ........................................................................... 33 4.1.5 Extended Withholding Tax .......................................................... 34 4.2 General Ledger Postings.............................................................................. 35 4.2.1 Master Data ........................................................................... 37 4.2.2 Solution in SAP ....................................................................... 40 4.2.3 FSBP Link ............................................................................. 51 4.2.4 Integration Requirement ............................................................ 53 4.2.5 Description of Improvements ....................................................... 54 4.2.6 Process Control ...................................................................... 55 4.2.7 Description of Functional Deficits / Gaps ......................................... 56Wipro Ltd. Page 5 of 146© Wipro Limited, 2010, All Rights Reserved.This document is proprietary to Wipro Infotech, a division of Wipro Limited.You may not modify, copy, reproduce, republish, upload, post, transmit or distribute any material from this document,in any form or by any means, nor may you modify or create derivative works based on the text of any file, or any partthereof for public, private or commercial use, without prior written permission from Wipro Limited.
  6. 6. eGreen – FICO Business Blueprint 4.3 Account Payables ......................................................................................... 56 4.3.1 Master Data ........................................................................... 57 4.3.2 Solution in SAP ....................................................................... 60 4.3.3 FSBP Link ............................................................................. 69 4.3.4 Description of Improvements ....................................................... 70 4.3.5 Process Control ...................................................................... 70 4.3.6 Description of Functional Deficits / Gaps ......................................... 71 4.4 Account Receivables .................................................................................... 71 4.4.1 Master Data. .......................................................................... 72 4.4.2 Solution in SAP ....................................................................... 73 4.4.3 FSBP Link ............................................................................. 79 4.4.4 Description of Improvements ....................................................... 79 4.4.5 Process Control ...................................................................... 80 4.4.6 Description of Functional Deficits / Gaps ......................................... 80 4.5 Asset Accounting ......................................................................................... 81 4.5.1 Master Data ........................................................................... 82 4.5.2 Solution in SAP ....................................................................... 82 4.5.3 FSBP Link ............................................................................. 93 4.5.4 Description of Improvements ....................................................... 93 4.5.5 Description of Functional Deficits / Gaps ......................................... 93 4.6 Bank Accounting .......................................................................................... 94 4.6.1 Master data ........................................................................... 94 4.6.2 Solution in SAP ....................................................................... 95 4.6.3 FSBP Link ............................................................................. 98 4.6.4 Description of Improvements ....................................................... 99 4.7 Module Integration (MM-FI) ........................................................................ 100 4.7.1 Material purchase Accounting & SAP .......................................... 100 4.7.2 Inventory Valuation ................................................................ 101 4.7.3 Goods Receipt ...................................................................... 103 4.7.4 Material Retur n to Vendor ........................................................ 103 4.7.5 Vendor Invoice Processing ....................................................... 103 4.7.6 Accounting for Goods Movement ............................................... 103 4.7.7 Stock Transfer Between Plants .................................................. 104 4.7.8 Physical Verification. .............................................................. 105 4.7.9 Transfer of Service ................................................................ 105 4.7.10 Accounting for Consumption of Material ....................................... 105 4.7.11 FSBP Link ........................................................................... 106 4.7.12 Description of Functional Deficits / Gaps ....................................... 106Wipro Ltd. Page 6 of 146© Wipro Limited, 2010, All Rights Reserved.This document is proprietary to Wipro Infotech, a division of Wipro Limited.You may not modify, copy, reproduce, republish, upload, post, transmit or distribute any material from this document,in any form or by any means, nor may you modify or create derivative works based on the text of any file, or any partthereof for public, private or commercial use, without prior written permission from Wipro Limited.
  7. 7. eGreen – FICO Business Blueprint 4.8 Employee Welfare Scheme (EWS) ............................................................. 107 4.8.1 Master Data ......................................................................... 107 4.8.2 Solution in SAP ..................................................................... 110 4.8.3 FSBP Link ........................................................................... 115 4.8.4 Reports ...................................... Error! Bookmark not defined. 4.9 Controlling. .................................................................................................. 115 4.9.1 Module Integration ................................................................. 118 4.9.2 Organizational Structure – Controlling. ......................................... 121 4.9.3 Business Process .................................................................. 1275 STANDARD INFORMATION SYSTEM .............................................................. 1436 ANNEXURES ..................................................................................................... 146 6.1 Annexure 1 – Key Data Structure .............................................................. 146 6.2 Annexure 2 – Business Process Master List ............................................ 146 6.3 Annexure 3 – FRICE Objects ..................................................................... 146Wipro Ltd. Page 7 of 146© Wipro Limited, 2010, All Rights Reserved.This document is proprietary to Wipro Infotech, a division of Wipro Limited.You may not modify, copy, reproduce, republish, upload, post, transmit or distribute any material from this document,in any form or by any means, nor may you modify or create derivative works based on the text of any file, or any partthereof for public, private or commercial use, without prior written permission from Wipro Limited.
  8. 8. eGreen – FICO Business BlueprintAbbreviations and Acronyms.The following abbreviations and acronyms have been used in this document: Abbreviation/Acronym DescriptionDGPC Druk Green Power Corporation LimitedAA Asset Ac countingAP Accounts PayableAR Accounts ReceivableAUC Asset under ConstructionBBP Business Blueprint ProcessCCA Cost Center AccountingCO ControllingCOA Chart Of AccountCSBP Current State Business ProcessCWIP Capital Work In ProgressDMS Document Management SystemEWS Employee Welfare SchemeFI Financial Acc ountingFRICE Format, Reports, Interface, Configuration & EnhancementFSBP Future State Business ProcessG/L or GL. General LedgerGR Goods ReceiptIM Investment ManagementJEMR Joint Energy Meter ReadingIR Invoice ReceiptsJV Journal VoucherMAP Moving Average PriceMM Material ManagementPCA Profit Center AccountingPM Plant MaintenancePO Purchase OrderPS Project Sys temSAP System, Applications and ProductsSD Sales and DistributionSTO Stock Trans fer OrderT-Code Transaction CodeTDS Tax Deducted at SourceWBS Work Breakdown StructureWipro Ltd. Page 8 of 146© Wipro Limited, 2010, All Rights Reserved.This document is proprietary to Wipro Infotech, a division of Wipro Limited.You may not modify, copy, reproduce, republish, upload, post, transmit or distribute any material from this document,in any form or by any means, nor may you modify or create derivative works based on the text of any file, or any partthereof for public, private or commercial use, without prior written permission from Wipro Limited.
  9. 9. eGreen – FICO Business Blueprint1 EXECUTIVE SUMMARY1.1 BackgroundDruk Green Power Corporation Limited (DGPC) was incorporated under the Companies Act of theKingdom of Bhutan on 1st January, 2008 through a merger of the erstwhile Basochhu, Chhukha, andKurichhu Hydro Power Corporations. Further, Druk Green took over the Tala Hydropower Plant fromthe Tala Hydroelectric Project Authority on 1st April, 2009.In order to further proliferate its growth, Dagachhu Hydroelectric project, a joint venture wasconceived in the year 2006 and got incorporated in March 2008 under Companies Act of the Kingdomof Bhutan as Dagachhu Hydropower Corporation Limited.Today, Druk Green is one of the largest corporate bodies in Bhutan contributing to 20% of the GDPand 45% of the direct revenues to the Royal Government of Bhutan.Amongs t its many mandates, the two major missions of Druk Green are “to effectively and efficientlymanage hydropower plants”, which was the traditional role of the ers twhile Hydro Power Corporations,and now more importantly “to take a lead role in accelerating hydropower development in theKingdom by developing new hydropower projects independently, through joint ventures, or throughany other arrangement with domestic and international partners ”. Considering these mandates andespecially with the plans of the Royal Government of Bhutan to develop an additional generationcapacity of 10,000 MW by 2020, Druk Green is set to grow in leaps and bounds within this decadeitself.Given its present size and the expected huge growth and expansion in the size and scale of itsoperations over the next decade, the already diverse and c omplex business processes andoperations will become even more demanding and arduous. Implementation of SAP ERP Solutionsis one of the initiatives that DGPC has taken up to address these and run the power plants moreefficiently. The SAP implementation project has been initiated with effect from 15th May 2010 with thefollowing vision and mission and objectives.Vision:To transform and leverage business processes of Druk Green and Druk Holdings and Investmentsthrough the use of SAP s best practice.Mission:To implement SAP ECC 6.0 project in time with minimum customization through co-operation of all;by giving prominence to larger objectives and to avail benefits of integration and industry bestpractice.Objectives:The primary objectives of the Project are as follows: Integrate all business process across the organization, under single SAP platform with minimum interfaces. Elimination of duplication of activities across business processes by capturing data at sourc e point. Develop central and sec ured MIS for better analysis of operations and decision-making process.Wipro Ltd. Page 9 of 146© Wipro Limited, 2010, All Rights Reserved.This document is proprietary to Wipro Infotech, a division of Wipro Limited.You may not modify, copy, reproduce, republish, upload, post, transmit or distribute any material from this document,in any form or by any means, nor may you modify or create derivative works based on the text of any file, or any partthereof for public, private or commercial use, without prior written permission from Wipro Limited.
  10. 10. eGreen – FICO Business Blueprint Improved responsiveness to changing business scenarios. Develop history of various types of data for statistical analysis and decision-making systems Enhance efficiency in Finance and Controlling s ystem, based on regularly updated data. Reduction in inventory carrying cost through better inventory planning and management. Achieve better Investment management by proper reporting sys tem. Adopt best business practices, tak ing advantage of SAP best practices. Common understanding and methodology of work, for majority of the processes, within various departments, plants, units. Form basic infrastructure of communication and networking for adoption of advanced business software - SAP. Improve on timely availability of MIS/ analytical reports Remove present need for reconciliations of various databases. Facilitate in compilation and generation of statutory reports as per requirement.1.2 Business Blueprint OverviewA Business Blueprint documents the business process requirements of a company. The BusinessBlueprint gives a general idea of how business processes could be mapped in one or more SAPSystems. The Business Blueprint documents in detail the scope of business scenarios, businessprocesses, process steps, and the requirements of SAP solution implementation.The purpose of this document is to present a comprehens ive Business Blueprint document forFinancials and Controlling Module. This document also summarizes the findings of the Wiproconsulting team and DGPC team, with respect to SAP processes to be implemented at DGPC. Oncompletion of the blueprint, the consultants will determine the SAP functionality required to run theDGPC business. The Blueprint presents a summarized perspective of functional business processesthat will be implemented.Following activities were carried out during Project Preparation phase of the project; CSBP-Current State Business Process Mapping FSBP-Future State Business Process Mapping GAP Analysis CSBP & FSBP WorkshopsThe following activities have been covered in the business blueprint phase: 1. Organization structure finalization. : FSBP process definitions and identification with reference to CSBP processes (attached is the matrix of CSBP vis-à-vis FSBP Mapping with the final FSBP Codes and names of business proc esses)Wipro Ltd. Page 10 of 146© Wipro Limited, 2010, All Rights Reserved.This document is proprietary to Wipro Infotech, a division of Wipro Limited.You may not modify, copy, reproduce, republish, upload, post, transmit or distribute any material from this document,in any form or by any means, nor may you modify or create derivative works based on the text of any file, or any partthereof for public, private or commercial use, without prior written permission from Wipro Limited.
  11. 11. eGreen – FICO Business Blueprint S. No. Attachment Description1 CSBP-FSBP Link 2_BP_FSBP_F ICO_0. 3.xls 2. FSBP discussion along with changes in existing Organization structure, standard reports available in SAP. 3. Incorporation of comments from CTMS, BPOs, and DGPC management, wherever justified and applicable. 4. Depiction of FSBP in the form of Flow Chart. 5. Gap discussion with CTMs and formulation of Gap removal / mitigation plans. 6. FRICE requirements discussion, prioritization and finalization. 7. Discussion of configuration blueprint document in the form of KEY DATA STRUCTURE attached as Configuration Values in this Busines s Blueprint Document.The information gathered and documented in the Blueprint are sufficient for the team to go forwardinto the Realization phase. However, it is critical that both the Consultants and DGPC team agree onthe scope of the project as presented in this doc ument. Acceptance - by both teams - is required tomove the project into the next phase.Objective of this document : 1. To identify and document the configuration values applicable FSBP-wise post discussion with CTMs. 2. Have one comprehensive document with referenc e to capturing of Gaps and FRICE requirements. 3. Brief about the module s standard functionalities, its integration with other modules, master data requirements and relevant organization structure.Wipro Ltd. Page 11 of 146© Wipro Limited, 2010, All Rights Reserved.This document is proprietary to Wipro Infotech, a division of Wipro Limited.You may not modify, copy, reproduce, republish, upload, post, transmit or distribute any material from this document,in any form or by any means, nor may you modify or create derivative works based on the text of any file, or any partthereof for public, private or commercial use, without prior written permission from Wipro Limited.
  12. 12. eGreen – FICO Business Blueprint1.3 Financial AccountingThe Financial Accounting (FI) module component addresses the financial requirements of anorganization. It is used for the purpose of the external reporting as well as internal reporting. Externalreporting is for external parties like Government Authorities, Creditors, Banks, and FinancialInstitutions etc. Internal reporting is used for the purpose of reporting to the management of thecompany. It provides the following features: Management and representation of all accounting data: All business transactions are recorded with an unbroken audit trail from the financial statements to the individual documents. Open and integrated data flow: Data is available in real time within Financial Accounting. Postings made in the sub ledgers always generate a corresponding posting in the General Ledger. All accounting relevant transactions made in Logistics are posted real-time to Financial Accounting by means of automatic account determination. This data can also be passed on to Controlling (CO). This ensures that logistical goods movements (such as goods receipts and goods issues) are exactly reflected in the value-based updates in accounting. Audit Trail: Each document created has its details stored in system. This provides the audit trail. Decision m aking: The systems give the real time information at all the point of time. This plays a crucial role in the management reporting & strategic decision making.Financial Accounting:The Financial Accounting (FI) application component fulfils all the external reporting requirements thatmust be met by the organization whether national or international. The SAP FI application providesthe following features; General Ledger (FI-GL) Accounts Payable (FI-AP) Accounts Receivable (FI-AR) Bank Accounting (FI-BA) Asset Accounting (FI-AA)Wipro Ltd. Page 12 of 146© Wipro Limited, 2010, All Rights Reserved.This document is proprietary to Wipro Infotech, a division of Wipro Limited.You may not modify, copy, reproduce, republish, upload, post, transmit or distribute any material from this document,in any form or by any means, nor may you modify or create derivative works based on the text of any file, or any partthereof for public, private or commercial use, without prior written permission from Wipro Limited.
  13. 13. eGreen – FICO Business BlueprintGeneral Ledger:The central task of G/L accounting is to provide a comprehensive picture for ex ternal reporting andaccounting. Recording is done for all business transactions (primary postings as well as settlementsfrom internal accounting) in a software system that is fully integrated with all the other operationalareas of DGPC ensuring that the accounting data is always complete and accurate. AccountsPayable, Accounts Receivable, Asset etc., will be c ategorized as subsidiary ledgers.Accounts Payable:The Accounts Payable application component records and manages accounting data for all vendors.It is also an integral part of the purchasing system: Deliveries and invoices are managed according tovendors . The system automatically triggers postings in response to the operative transactions in MM.Accounts Receivable:The Accounts Rec eivable applic ation component records and manages accounting data of allcustomers with respect to the company. It is also an integral part of sales management. All postings inAccounts Receivable are also recorded directly in the General Ledger. Different G/L accounts areupdated depending on the transactions involved (For Eg: Receiv ables, Down Payments).Wipro Ltd. Page 13 of 146© Wipro Limited, 2010, All Rights Reserved.This document is proprietary to Wipro Infotech, a division of Wipro Limited.You may not modify, copy, reproduce, republish, upload, post, transmit or distribute any material from this document,in any form or by any means, nor may you modify or create derivative works based on the text of any file, or any partthereof for public, private or commercial use, without prior written permission from Wipro Limited.
  14. 14. eGreen – FICO Business BlueprintBank Accounting:This component is used to handle accounting transactions that the Company processes with itsbanks. It includes the management of bank master data, cash balance management (Cheque andDD), and the creation and processing of incoming and outgoing payments.Asset Accounting:The Asset Accounting component is used for managing and supervising fixed assets in the system. InFinancial Accounting, Asset accounting serves as a subsidiary ledger to the FI General Ledger,providing detailed information on transactions involving fixed assets with respect to the company.Withholding Tax:SAP FI uses the standard functions for calculating and collecting withholding taxes. However,withholding tax come with additional functions for tax remittance, journal vouchers, creatingwithholding tax certificates, and preparing returns whic h will be useful to DGPC .1.4 Module IntegrationIntegration of Financial Accounting with other ComponentsEvery posting that is made in the sub ledgers generates a corresponding posting to the assigned G/Laccounts. The basic concept of SAP integration is ; document once entered should not be enteredtwice anywhere in all the applications. As FI module is the important module and involves monetaryissues whether external or internal, all the documents in other modules pertaining to accounting willbe automatically updated in FI module.The following are some of the integrations: -Materials Management (MM):Material Management is used to manage the inventory related transactions. All accounting-relevanttransactions with respect to the following will be made automatically in FI. Goods receipt against the purchase order. Goods issue against production order / process order. Finished goods receipt. Valuation of material as and when required Invoice verification( The MM will park the invoice and Finance will post the invoice)Sales & DistributionAll the sales bills shall be routed through S&D module to FI module in following sequence. Sales order Billing Incoming paymentWipro Ltd. Page 14 of 146© Wipro Limited, 2010, All Rights Reserved.This document is proprietary to Wipro Infotech, a division of Wipro Limited.You may not modify, copy, reproduce, republish, upload, post, transmit or distribute any material from this document,in any form or by any means, nor may you modify or create derivative works based on the text of any file, or any partthereof for public, private or commercial use, without prior written permission from Wipro Limited.
  15. 15. eGreen – FICO Business BlueprintHuman Capital Management (HCM):All accounting-relevant transactions with respect to the following will be posted automatically in FI. Payroll, Allowances, Deductions, Employee contribution to welfare, etc.Project SystemAll accounting-relevant transactions with respect to the following will be made aut omatically in FI. WBS Elements Cost settlement with respect to Project/WBS Element.Plant MaintenanceAll accounting-relevant transactions with respect to the following will be made automatically in FI. Maintenance order Cost settlement with respect to maintenance order (Settlement is being carried out by Finance).Integration within Financial Accounting (with respect to FI and CO)Every posting that is made in the sub ledgers (Accounts Payable, Accounts Receivable & Assets)generates a corresponding posting to the assigned G/L accounts. This ensures that the sub ledgersare always reconciled with the general ledger. Controlling (CO) and Financial Accounting (FI) areindependent components in the SAP system. The data flow between the two components tak es placeon a regular basis. Therefore, all the data relevant to costing flows automatically to Controlling fromFinancial Accounting.Wipro Ltd. Page 15 of 146© Wipro Limited, 2010, All Rights Reserved.This document is proprietary to Wipro Infotech, a division of Wipro Limited.You may not modify, copy, reproduce, republish, upload, post, transmit or distribute any material from this document,in any form or by any means, nor may you modify or create derivative works based on the text of any file, or any partthereof for public, private or commercial use, without prior written permission from Wipro Limited.
  16. 16. eGreen – FICO Business Blueprint2 ORGANISATION STRUCTURE Enterprise Structure for DGPCWipro Ltd. Page 16 of 146© Wipro Limited, 2010, All Rights Reserved.This document is proprietary to Wipro Infotech, a division of Wipro Limited.You may not modify, copy, reproduce, republish, upload, post, transmit or distribute any material from this document,in any form or by any means, nor may you modify or create derivative works based on the text of any file, or any partthereof for public, private or commercial use, without prior written permission from Wipro Limited.
  17. 17. eGreen – FICO Business Blueprint Client (DHI) Operating Concern (OP01) DGPC Cost Controlling Area Controlling Area Center Hierarchy (DP01) (DS01) Chart Of Chart Of Account Company Code Company Code Chart Of Account Depreciation (3000) (DG01) (DSWF) (3001) (3000) Purchase Plants Sales Dstr. Organizations (Profit Centers) Organisation Channel Division Personnel Area DGPC Domestic BS01 BS01 Power BS01 2001 Sales CH01 CH01 Export CH01 COE Sales KU01 KU01 KU01 Spot Spot Sales Sales TA01 TA01 TA01 Others DG01 DG01 DG01 Profit Centers CO (Controlling) FI (Finance) MM (Material Management) SD (Sales & Distribution) HCM (Human Capital Management)Wipro Ltd. Page 17 of 146© Wipro Limited, 2010, All Rights Reserved.This document is proprietary to Wipro Infotech, a division of Wipro Limited.You may not modify, copy, reproduce, republish, upload, post, transmit or distribute any material from this document,in any form or by any means, nor may you modify or create derivative works based on the text of any file, or any partthereof for public, private or commercial use, without prior written permission from Wipro Limited.
  18. 18. eGreen – FICO Business Blueprint Enterprise Structure for DHPC Client (DHI) Operating Concern (OP01) DHPC Cost Controlling Area Center Hierarchy (DP01) Chart Of Chart Of Account Company Code Depreciation (3000) (DH01) (3000) Purchase Plants Sales Dstr. Organizations (Profit Centers) Organisation Channel Division Personnel Area DH01 DHPC Domestic DH01 Power DH01 2002 Sales Export COE Storage Sales Location Spot Spot CO (Controlling) Sales Sales FI (Finance) Others MM (Material Management) SD (Sales & Distribution) HCM (Human Capital Management)Wipro Ltd. Page 18 of 146© Wipro Limited, 2010, All Rights Reserved.This document is proprietary to Wipro Infotech, a division of Wipro Limited.You may not modify, copy, reproduce, republish, upload, post, transmit or distribute any material from this document,in any form or by any means, nor may you modify or create derivative works based on the text of any file, or any partthereof for public, private or commercial use, without prior written permission from Wipro Limited.
  19. 19. eGreen – FICO Business Blueprint2.1 ClientClient is the highest level in the SAP hierarchy. Specifications or data which will be valid for all organizational units in all SAP applications are entered at the client level, eliminating the need to enter this information more than once (e.g. exchange rates). Each client is a self-contained unit which has separate master records and a complete set of tables and data. A client key is used automatically in all master records in background, which ensures that they are stored per client. Users must enter a client k ey and have a user master record in the client in order to log on to the system.The Enterprise Structure in SAP Finance module consists of the following entities under Client: Company Company Code Chart of Accounts Chart of DepreciationThere will be one Client (DHI1) for DHI and DGPC.2.2 CompanyA Company represents a group of entities (one or more Company codes) in SAP. This entity is usedfor consolidation of accounts of multiple entities (Company Codes). All company codes within acompany can use the same operational Chart of Accounts and the same Fiscal Year breakdown.However, the company code currencies can be different.2.3 Company CodeA Company Code represents an independent legal accounting entity in SAP. Balance Sheets andProfit/Loss statements required will be created at the Company Code level. In other words, acompany code is an organizational unit for which a complete self-contained set of accounts can bedrawn up for external reporting purpose. The process of external reporting involves recording allrelevant transactions and generating all supporting documents required for financial statements.Wipro Ltd. Page 19 of 146© Wipro Limited, 2010, All Rights Reserved.This document is proprietary to Wipro Infotech, a division of Wipro Limited.You may not modify, copy, reproduce, republish, upload, post, transmit or distribute any material from this document,in any form or by any means, nor may you modify or create derivative works based on the text of any file, or any partthereof for public, private or commercial use, without prior written permission from Wipro Limited.
  20. 20. eGreen – FICO Business Blueprint Company Code Company Code DescriptionDG01 Druk Green Power Corporation Limited ( DGPC)DH01 Dagachhu Hydropower Corporation Limited (DHPC)DSWF DGPC Staff Welfare Fund(DSWF)2.4 Chart of Accounts (COA)A Chart of Accounts is a classification consisting of a group of General Ledger (G/L) accounts under aClient. It provides a framework for the recording of values, in order to ensure an orderly rendering of accounting data. The chart of accounts contains the definitions of all G/L accounts in an ordered form. The definitions consist mainly of the account number, account name, and the type of G/L account, that is, whether the account is a P&L type account or a BS type ac count. One or more Chart of Accounts can be created for the same Client A Chart of Accounts can be used by one or more Company Codes.The following COA will be maintained at company code level. Chart of Accounts Company Code Description 3000 DGPC Chart Of Accounts 3000 DHPC Chart Of Accounts 3001 DSWF Chart Of Accounts2.5 Group Chart of Accounts (GCOA)The group Chart of Accounts contains the G/L accounts that are used by the entire corporate group.This allows the company to provide reports for the entire corporate group.There would be one group COA at DHI (Client Level) and all other COA would be mapped to groupCOA for the purpose of consolidation.One group Chart of Accounts can be assigned to different charts of accounts as shown below:Wipro Ltd. Page 20 of 146© Wipro Limited, 2010, All Rights Reserved.This document is proprietary to Wipro Infotech, a division of Wipro Limited.You may not modify, copy, reproduce, republish, upload, post, transmit or distribute any material from this document,in any form or by any means, nor may you modify or create derivative works based on the text of any file, or any partthereof for public, private or commercial use, without prior written permission from Wipro Limited.
  21. 21. eGreen – FICO Business Blueprint2.6 Chart of DepreciationA Chart of Depreciation is a list of depreciation areas like book depreciation as per The CompaniesAct of the Kingdom of Bhutan, 2000. Chart of Depreciation is created in order to manage variousstatutory requirements for the depreciation and valuation of assets. These Charts of Depreciation areusually country-spec ific and are defined independently of the other organizational units. A Chart ofDepreciation, for example, can be used for all the company codes in a given country. A single Chartof Depreciation will be assigned to the company code DG01 and separate for DHI. The 2000 & 3000Chart of Depreciation will consists of the following depreciation areas: 01- Book Depreciation as per Income Tax Act of the Kingdom of Bhutan, 2001. 10- Depreciation as per Company Policy. 15- Depreciation as per Bhutan Electricity Authority, Tariff Determination Regulation, 2007. 20- Depreciation as per IFRS.2.7Profit Centers represent separate areas of operation/locations within an organization and can be usedacross company codes.They are balancing entities which are able to create their own set of financial statements for internalpurposes. Movements in value entered in Financial Accounting are assigned to Profit Centers. Thisentity is used for segmental reporting by drawing P&L statement and Balance Sheet for a segment(typically a line of business or geographical location).Wipro Ltd. Page 21 of 146© Wipro Limited, 2010, All Rights Reserved.This document is proprietary to Wipro Infotech, a division of Wipro Limited.You may not modify, copy, reproduce, republish, upload, post, transmit or distribute any material from this document,in any form or by any means, nor may you modify or create derivative works based on the text of any file, or any partthereof for public, private or commercial use, without prior written permission from Wipro Limited.
  22. 22. eGreen – FICO Business BlueprintFollowing are the Profit Centers for DGPC, Profit Center DescriptionBS01 Basochhu Hydropower PlantCH01 Chhukha Hydropower PlantKU01 Kurichhu Hydropower PlantTA01 Tala Hydropower PlantDG01 Corporate Office2.8 Controlling AreaThe controlling area is the business unit where cost accounting is carried out. Controlling Areadelimits the company s managerial accounting operations. Organization structure is replicated in thecontrolling system. The company code and cont rolling area uses identical chart of accounts, currency& business area. Cost centers, internal orders, profit centers are used to classify the controlling area.All inter organizational allocations refers to objects within the same controlling area.DGPC will have DP01 as its Controlling Area.DSWF will have DS01 as its Controlling Area.2.9 Cost CentersCost Center in SAP is an organizational unit within a company that is used to track where costsoccurred within the organization (i.e., as a cost collector).In other words, Cost Centers arerespons ibility areas for costs within the organization. Cost Centers are logical units or functional areasor locations of a company.Before cost center is created, a hierarchical s tructure (called Standard Hierarchy) is set up andassigned to the controlling area. Once created, it cannot be deleted or changed in Controlling Area.The Cost Center is the lowest node of the hierarchical structure.A standard hierarchy (DGPC) is to be assigned to the controlling area DP01 and cost centersare created considering the company’s overall operational structure.Wipro Ltd. Page 22 of 146© Wipro Limited, 2010, All Rights Reserved.This document is proprietary to Wipro Infotech, a division of Wipro Limited.You may not modify, copy, reproduce, republish, upload, post, transmit or distribute any material from this document,in any form or by any means, nor may you modify or create derivative works based on the text of any file, or any partthereof for public, private or commercial use, without prior written permission from Wipro Limited.
  23. 23. eGreen – FICO Business Blueprint3 MASTER DATA3.1 General Ledger MasterThe General Ledger master data contains data that control General Ledger postings.General Ledger master contains;GL Naming ConventionsGL Number RangesTypes of AccountsDescription andControl Data3.1.1 General Ledger Naming ConventionIn DGPC, the naming convention of GL Accounts is done in such a way that the user can identifywhether the GL A/c is Asset or Liability or Income etc . as shown below: 1. 1000000000 : Asset 2. 2000000000 : Liabilities 3. 3000000000 : Owners’ Equity 4. 4000000000 : Income 5. 5000000000 : Expenses 6. 6000000000 : Clearing Accounts 7. 9000000000 : Initial UploadsTransactions will be processed in the FI module using G/L acc ounts grouped under Chart ofAccounts. Groups of accounts are as under; S. No General Ledger Groups Number Range 1 Assets: From ToCash 1010110010 1010119999Bank of Bhutan 1010120010 1010129999Bhutan National Bank 1010130010 1010139999Central Bank Of India 1010140010 1010149999Druk Punjab National Bank 1010150010 1010159999Tashi Bank 1010160010 1010169999Short Term Investment 1010210001 1010229999Inventories 1010300001 1010309999Sundry Debtors 1010410001 1010429999Prepaid Expenses, Deposit & Accrued Interest 1010510001 1010549999Advances 1010610001 1010629999Long Term Investments 1020110001 1020129999Equity Investments 1020200001 1020209999Land 1030100001 1030109999Civil Structures 1030200001 1030299999Wipro Ltd. Page 23 of 146© Wipro Limited, 2010, All Rights Reserved.This document is proprietary to Wipro Infotech, a division of Wipro Limited.You may not modify, copy, reproduce, republish, upload, post, transmit or distribute any material from this document,in any form or by any means, nor may you modify or create derivative works based on the text of any file, or any partthereof for public, private or commercial use, without prior written permission from Wipro Limited.
  24. 24. eGreen – FICO Business BlueprintPlant & Machinery 1030310001 1030329999Tools & Safety Equipment 1030400001 1030499999Other Assets 1030500001 1030599999Intangible As sets 1030600001 1030699999PFD- Civil Structure 1040100001 1040199999PFD- Plant & Machinery 1040210001 1040229999PFD- Tools & Safety Equipment 1040300001 1040399999PFD- Other Assets 1040400001 1040499999PFA-Intangible Assets 1040500001 1040599999Capital Work in Progress 1050100001 1050199999Losses and write off 1060100001 1060199999 2 Liabilities From ToCurrent Liability 2010100001 2010199999Employee Related Liabilities 2010200001 2010299999Provisions 2020110001 2020129999Domestic Loan 2030100001 2030199999Foreign Sovereign loan 2030200001 2030299999Foreign-Commercial 2030300001 2030399999Foreign-Multilateral 2030400001 2030499999 Interest Accrued But Not Due 2030500001 2030599999 3 Owners Equity From ToShare Capital 3010100001 3010199999Reserves & Surplus 3010200001 3010299999 4 Income From ToElectricity Revenue 4010100001 4010199999Income from Short Term Investment 4020110001 4020129999Income from Long Term Investment 4020210001 4020229999Other Income 4020300001 4020399999 5 Expenses From ToPurchase of Energy, Wheeling Charges 5010100001 5010199999Running & Maintenance of Civil Structure 5010210001 5010219999Running & Maintenance of Plant & Machinery 5010220001 5010229999Operation & Maintenanc e Expenses 5020110001 5020119999Depreciation-Civil Structures 5020210001 5020219999Depreciation-Plant and Machinery 5020220001 5020239999Depreciation-Tools & Safety Equipment 5030230001 5030239999Depreciation-Other Assets 5020240001 5020249999Amortization 5020250001 5020259999Employee Remuneration & Benefits 5020310001 5020319999Human Recourses Development Expenses 5020320001 5020329999Staff Welfare 5020330001 5020339999Wipro Ltd. Page 24 of 146© Wipro Limited, 2010, All Rights Reserved.This document is proprietary to Wipro Infotech, a division of Wipro Limited.You may not modify, copy, reproduce, republish, upload, post, transmit or distribute any material from this document,in any form or by any means, nor may you modify or create derivative works based on the text of any file, or any partthereof for public, private or commercial use, without prior written permission from Wipro Limited.
  25. 25. eGreen – FICO Business BlueprintGeneral Administrative Expenses 5020410001 5020419999Int-Domestic loan 5020510001 5020519999Int-Foreign-Sovereign Loan 5020520001 5020529999Int-Foreign-Commercial Loan 5020530001 5020539999Int-Foreign-Multilateral 5020540001 5020549999Environment & Social Impact Management 5020600001 5020699999Prior Period Expenses 5030100001 5030199999 6 Clearing Accounts From ToClearing Accounts 6010100001 6010199999 7 Initial Uploads From ToInitial Accounts 9010100001 9010199999Points to be considered with respect to G/L accounts are: Master records for each G/L account will be created and maintained at each company c ode level. The master record contains information and controlling parameters which control the entry and processing of business transactions in that G/L account. G/L accounts will also be used for pos ting transactions from other modules of SAP.( MM / HCM/ SD, Etc)Segments in the General Ledger Master record: Chart of Accounts Segment Company Code segmentChart of Accounts SegmentIn this segment, specifications that apply to the entire G/L account master record are captured. Theseinclude: The G/L account number and G/L account name. Whether the account is a balance sheet account or an income statement account . Data that controls the creation of a master record in a company code, such as the account group.Company Code SegmentThe information, which is specific to a particular company, is maintained in the Company Codesegment of the General Ledger Master record. This data controls how one enters and processesbusiness transaction data in the appropriate account as well as how the account is managed within aCompany Code.The following are some of the specifications which will be made for each G/L account:Wipro Ltd. Page 25 of 146© Wipro Limited, 2010, All Rights Reserved.This document is proprietary to Wipro Infotech, a division of Wipro Limited.You may not modify, copy, reproduce, republish, upload, post, transmit or distribute any material from this document,in any form or by any means, nor may you modify or create derivative works based on the text of any file, or any partthereof for public, private or commercial use, without prior written permission from Wipro Limited.
  26. 26. eGreen – FICO Business Blueprint Currenc y - account currenc y (BTN) Reconciliation Account for Account Type - to s pecify the control accounts for the sub ledgers . Open Item Management - will be maintained for an account that requires open item management. Eg. Bank sub-accounts, GR/IR Clearing account, etc., are maintained in Open Item Management. Line Item Display - will be retained for accounts for which line items are to be stored separately. Eg. Bank main accounts, all expense accounts, all balance sheet accounts, excepting accounts which are of the nature of reconciliation accounts.3.2 Asset MasterThe Asset Accounting module contains master records that control how bus iness trans actions arerecorded and posted to the account. The Asset master record also contains all the data required tomanage c ompany s Fixed Assets.Following details are maintained in the Asset Master:General Master DataThis part of the master record contains concrete information about the fixed asset.The following field groups exist: General information (description, quantity, etc.) Posting information (for example capitalization date etc.) Time-dependent assignments (for example cost center, custodian, etc) Information on the origins of the asset Insurance data Depreciation areasData for Calculating Asset ValuesDepreciation terms can be specified in the asset master record for each depreciation area in the Chartof Depreciation. In order to make these specifications, the master record contains an overview of thedepreciation areas. In addition, there is a detailed display available for each depreciation area. If thereare depreciation areas that are not needed for a specific asset, it is possible to deactivate thesedepreciation areas at the asset level.Fixed assets can be structured or classified in the Asset Accounting component using asset classes.The items in the balance sheet are generally used to define these asset classes. Asset classes aredefined for all clients and contain key control parameters, such as number assignment, accountdetermination and screen layout.Each asset class is maintained with different depreciation areas as required for DGPC. Once theasset classes are defined, different asset master records will be c reated under the asset classes.Each c lass will be assigned a different number range to give different numbers to assets. Assetclasses and number ranges are in attached sheet;Wipro Ltd. Page 26 of 146© Wipro Limited, 2010, All Rights Reserved.This document is proprietary to Wipro Infotech, a division of Wipro Limited.You may not modify, copy, reproduce, republish, upload, post, transmit or distribute any material from this document,in any form or by any means, nor may you modify or create derivative works based on the text of any file, or any partthereof for public, private or commercial use, without prior written permission from Wipro Limited.
  27. 27. eGreen – FICO Business Blueprint A sset Class.xls3.3 Vendor MasterThe AP component contains Vendor master records that control how business transactions arerecorded and posted to the account. Creation and maintenance of Vendor Mas ter for materialsuppliers and other type of vendor is documented in MM module. Master data for service vendors willbe created on similar lines. Specifications as made in master records are used: As default values when the items are posted to account. For example, the terms of payment as specified in the master record are defaulted for document entry. For processing business transactions for instance, bank details and the payment methods (cheque or bank transfer, for example) are required for automatic payments. For work ing with master records, certain users can be prevented from accessing an account by setting up authorization groups.In addition, line item display and open item management are defined automatically for each vendoraccount.In DGPC, it is proposed to create separate Vendor accounts for employees. Separate special GLindic ators will be created to track EMD, Security Deposit from vendors.Vendor Reconciliation AccountVendor Reconciliation account is the G/L account for a group of vendors in FI-AP module. Thenumber of Vendor Reconciliation accounts will depend on the grouping of the vendor in FI.When posting items to a subsidiary ledger, the system automatically posts the same data to thegeneral ledger. These reconciliation accounts ensure that the difference balance of G/L accounts andsubsidiary ledger is always equal. This means that balance sheets can be drawn up at any timewithout having to trans fer totals from the sub ledgers to the general ledger. A reconciliation accountshould be specified in every vendor master record.TDS CodesTDS tax codes will be assigned to the individual vendors, wherever applicable, for processinginvoices/payment and relevant tax deductions. Withholding tax codes will be maintained for differentrates of TDS. Multiple tax details can also be assigned to a Vendor. Relevant tax code will beselected at the time of posting of the individual line item.3.4 Customer MasterAll business transactions are posted to and managed by means of accounts. Master record is to becreated for required accounts. The master record contains data that controls how businesstransactions are entered in the account and how posting data is processed. In the master record, allthe data that is needed for conducting busines s with the customer can be maintained.Wipro Ltd. Page 27 of 146© Wipro Limited, 2010, All Rights Reserved.This document is proprietary to Wipro Infotech, a division of Wipro Limited.You may not modify, copy, reproduce, republish, upload, post, transmit or distribute any material from this document,in any form or by any means, nor may you modify or create derivative works based on the text of any file, or any partthereof for public, private or commercial use, without prior written permission from Wipro Limited.
  28. 28. eGreen – FICO Business BlueprintCustomer master records are used by both the Financial Accounting Department (accounts receivableprocessing) and the Sales & Distribution .Customer Reconciliation AccountCustomer Reconciliation account is the G/L account for a group of customers in FI-AR module. Thenumber of Customer Reconciliation accounts will depend on the grouping of the customers in FI.Customer Payment TermsTerms of payment are conditions established between business partners to settle the payment ofinvoices. The conditions define the invoice payment due date and the cash discount offered for earlysettlement of the invoice. Within SAP, some common payment terms have been predefined; newpayment terms may be created as required. Payment terms enable the system to calculate a cashdiscount and invoice due date.In order to perform this calculation, the system needs the following three data elements i.e., Baselinedate, cash discount period and cash discount percentage rate. When processing a document, thepayment term is entered in order for the system to calculate the required conditions of payment. Thepayment term will be defaulted if it has been assigned on the master record, or can be entered orchanged by the user during transaction processing.Payment terms 0001 (Immediate payment) will be defined in SAP and assigned to individualcustomers.Customer Vendor Cross Clearing TransactionsIf a customer who is also a vendor, at the time of processing a clearing transaction, such as anincoming/outgoing payment or account maintenance, the system also selects the open vendor itemsautomatically, provided that the vendor number is entered in the customer master record and theClearing with Vendor indicator has been set. The same rule applies for a vendor that is also acustomer during a clearing transaction.3.5 Bank MasterThe information about a bank that is required to conduct business transactions is mentioned in BankMaster. This information is stored centrally in the SAP System.The house bank and account ID are in attached sheet: Bank Master.xlsxFor each house bank, several bank accounts can be maintained. The bank accounts will have a G/Laccount attached to it and the currency of payment. For each bank , there are three different G/Laccounts;XXXXXXXX0 – Main A/CXXXXXXXX1 – Incoming A/CXXXXXXXX2 – Outgoing A/CWipro Ltd. Page 28 of 146© Wipro Limited, 2010, All Rights Reserved.This document is proprietary to Wipro Infotech, a division of Wipro Limited.You may not modify, copy, reproduce, republish, upload, post, transmit or distribute any material from this document,in any form or by any means, nor may you modify or create derivative works based on the text of any file, or any partthereof for public, private or commercial use, without prior written permission from Wipro Limited.
  29. 29. eGreen – FICO Business Blueprint3.6 Cost ElementsA cost element is an item in a chart of accounts, which is used within controlling area to record thevalue-assigned consumption of production fac tors.Cost elements are of two types: The Primary Cost Element and Secondary Cost Element.Primary Cost or Revenue element must have a corresponding GL account in Financial Accounting.Business will create the primary cost elements at the time of creating the G/L account with theappropriate cost element category (i.e Primary Cost (1), Revenue (11), Sales Deduction (12) etc.)Secondary c ost element exists only in CO and is used to allocate costs within CO. Secondary costelements are strictly for internal controlling postings like assessments and settlements.4 BUSINESS PROCESSES4.1 Configuration SettingsThe purpose of this chapter is to document the global configuration settings in Financial Accountingfor the DGPC business. These settings control the transaction entry and the dependant controls inSAP across all the modules.Parameter SettingsPosting of transactions in SAP require the following settings: Currenc y Fiscal Year in which the transaction is to be posted Fiscal year variant for determining the posting periods Document Types Document Numbering Document Pos ting Keys (debit/credit) Posting Period Variant to determine the open and c lose periods Tax Deducted at Source (Extended Withholding Tax )4.1.1 CurrencyFor each Company Code, a currency must be specified. Accounts are managed in the CompanyCode currenc y. All other currencies are indicated as foreign currency. The system converts theamounts posted in a foreign currency into the Company Code (Local) currency. The currency definedin the Company Code is k nown as the local currency within SAP.Wipro Ltd. Page 29 of 146© Wipro Limited, 2010, All Rights Reserved.This document is proprietary to Wipro Infotech, a division of Wipro Limited.You may not modify, copy, reproduce, republish, upload, post, transmit or distribute any material from this document,in any form or by any means, nor may you modify or create derivative works based on the text of any file, or any partthereof for public, private or commercial use, without prior written permission from Wipro Limited.
  30. 30. eGreen – FICO Business BlueprintDGPC will use Bhutan Ngultrum i.e. BTN as Local Currency.Controlling area currency will be BTN & Group currency will also be BTN.4.1.2 Fiscal Year and Fiscal Year VariantTo separate business transactions into different periods, a fiscal year with posting periods has to bedefined. The fiscal year is defined as a variant which is assigned to the Company Code. Standard fiscal year variants are already defined in the s ystem and can be used as templates. The fiscal year variant contains the definition of posting periods and special periods. Special periods are used for postings which are not assigned to time periods, but to the process of year-end closing. The fiscal year will cons ist of maximum of 12 posting and 4 special periods.A fiscal year is defined as fiscal year variant which is then assigned to Company Code. One fiscalyear variant can be used by several Company Codes. The following are the available options fordefining fiscal year variants: Fiscal year same as calendar year. Fiscal year differs from calendar year (non-calendar fiscal year). The posting periods can also be different to the calendar months.The fiscal year variant that would be used by DGPC will be K4 (Jan to Dec + 4 Special periods).Wipro Ltd. Page 30 of 146© Wipro Limited, 2010, All Rights Reserved.This document is proprietary to Wipro Infotech, a division of Wipro Limited.You may not modify, copy, reproduce, republish, upload, post, transmit or distribute any material from this document,in any form or by any means, nor may you modify or create derivative works based on the text of any file, or any partthereof for public, private or commercial use, without prior written permission from Wipro Limited.
  31. 31. eGreen – FICO Business Blueprint4.1.3 Document Type The document type controls the document header and is used to differentiate the business transactions to be posted, e.g. Customer invoice, Vendor payments, etc. Document types are required in SAP to create and post financial documents (e.g. Bank Payment Voucher, Receipt Voucher etc.). Document types are defined at the client level and are therefore valid for all company codes. The standard system is delivered with document types which can be used, changed, or copied. SAP has the standard Document Types, which will be adopted by DGPC. The document number range defines the allowable range in which a document number must be positioned and cannot overlap. The document number range has to be defined for the year in which it is used. The system stores the last used document number from the number range in the field “current number” and takes the subsequent number for the next documentThe following document types will be used: No. Document Document Range Number Number Type Description Object Range(From) Range(To) SA G/L Account Document 1 100000000 199999999 SB G/L Account Posting 2 200000000 299999999Wipro Ltd. Page 31 of 146© Wipro Limited, 2010, All Rights Reserved.This document is proprietary to Wipro Infotech, a division of Wipro Limited.You may not modify, copy, reproduce, republish, upload, post, transmit or distribute any material from this document,in any form or by any means, nor may you modify or create derivative works based on the text of any file, or any partthereof for public, private or commercial use, without prior written permission from Wipro Limited.
  32. 32. eGreen – FICO Business Blueprint SK Cash Document 3 300000000 399999999 AB Accounting Document 4 400000000 499999999 AA Asset Posting 5 500000000 599999999 AF Depreciation Posting 6 600000000 699999999 AN Net Asset Posting 7 700000000 799999999 CC Cross Company Code 8 800000000 899999999 IU Initial Uploads 9 900000000 999999999 DA Customer Document 10 1000000000 1099999999 DR Customer Invoice 11 1100000000 1199999999 DG Customer Credit Memo 12 1200000000 1299999999 WN Net Goods Receipt 13 1300000000 1399999999 DZ Customer Payment 14 1400000000 1499999999 PR Price Change 15 1500000000 1599999999 RB Reserve for Bad Debt 16 1600000000 1699999999 TR Travel Posting 17 1700000000 1799999999 ZR Bank Reconciliation 18 1800000000 1899999999 WL Goods Issue/Delivery 19 1900000000 1999999999 KA Vendor Document 20 2000000000 2099999999 RE Invoice - Gross 21 2100000000 2199999999 KR Vendor Invoice 22 2200000000 2299999999 KZ Vendor Payment 23 2300000000 2399999999 KG Vendor Credit Memo 24 2400000000 2499999999 WA Goods Issue 25 2500000000 2599999999 WE Goods Receipt 26 2600000000 2699999999 WI Inventory Document 27 2700000000 2799999999 IZ Imprest Advance 28 2800000000 2899999999 KN Net Vendors 29 2900000000 2999999999 EG EMD For Goods 30 3000000000 3099999999 ES EMD For Services 31 3100000000 3199999999 EW EMD For Works 32 3200000000 3299999999 GG Guar Adv Paymt Goods 33 3300000000 3399999999 GS Guar Adv Paymt Servc 34 3400000000 3499999999 GW Guar Adv Paymt Works 35 3500000000 3599999999 PG Per.Guaran for Goods 36 3600000000 3699999999 PS Per.Guar for Service 37 3700000000 3799999999 PW Per.Guaran for Works 38 3800000000 3899999999 PY Payroll Document 40 4000000000 4099999999 CH Contract Settlement 41 4100000000 4199999999 EU Euro Rounding Diff. 42 4200000000 4299999999 EX External Number 43 4300000000 4399999999 KP Account Maintenance 44 4400000000 4499999999Wipro Ltd. Page 32 of 146© Wipro Limited, 2010, All Rights Reserved.This document is proprietary to Wipro Infotech, a division of Wipro Limited.You may not modify, copy, reproduce, republish, upload, post, transmit or distribute any material from this document,in any form or by any means, nor may you modify or create derivative works based on the text of any file, or any partthereof for public, private or commercial use, without prior written permission from Wipro Limited.
  33. 33. eGreen – FICO Business Blueprint ML ML Settlement 45 4500000000 4599999999 RA Sub.Cred.Memo Stlmt 46 4600000000 4699999999 RN Invoice - Net 47 4700000000 4799999999 UE Data Transfer 48 4800000000 4899999999 ZC Cash Journal 49 4900000000 4999999999 ZH Payment By Cheque 50 5000000000 5099999999 ZP Payment Posting 51 5100000000 5199999999 SU Adjustment Document 52 5200000000 5299999999 ZS Project Settlements 53 5300000000 53999999994.1.4 Posting Key Posting Key controls Debit or Credit account indicator for each line item. The posting key also describes the type of transaction that is entered in a line item and allowable account type, which will be entered for the respective line item. SAP provides certain predefined posting keys. These predefined posting keys will be used wherever applicable. For every posting key, properties control the entry of the line item. For each Posting Key, a reversal-posting k ey may be defined. The reversal-posting key is used to reverse a document posted in Financial Accounting.Wipro Ltd. Page 33 of 146© Wipro Limited, 2010, All Rights Reserved.This document is proprietary to Wipro Infotech, a division of Wipro Limited.You may not modify, copy, reproduce, republish, upload, post, transmit or distribute any material from this document,in any form or by any means, nor may you modify or create derivative works based on the text of any file, or any partthereof for public, private or commercial use, without prior written permission from Wipro Limited.
  34. 34. eGreen – FICO Business BlueprintSome of the Posting Keys are:Posting keys Transaction Debit/Credit Account Reversal Types01 Invoice Dr D 1202 Reverse Credit Memo Dr D 1109 Special G/L Debit Dr D 1911 Credit Memo Cr D 0219 Special G/L Credit Cr D 0921 Credit Memos Dr K 3229 Special G/L Debit Dr K 3931 Invoice Cr K 2232 Reverse Credit Memo Cr K 2139 Special G/L Credit Cr K 2940 Debit Entry Dr S 5050 Credit Entry Cr S 4070 Assets Debit Dr A 7575 Assets Credit CR A 70Standard Account Types in SAP are as follows: S-General Ledger A-Assets K-Vendors D- Customers M- MaterialsDGPC will use the Standard Posting Keys and the Account Types wherever applicable.4.1.5 Extended Withholding TaxAs SAP standard system allows defining two different tax types in withholding tax namely invoiceposting and payment posting, the DGPC requirement can be achieved with SAP standardfunctionality. The tax collected will be deposited in a separate GL accounts through automaticassignment, so at the time of pos ting, automatically tax account will be updated. All the withholdingsettings can be done by using SAP standard system so that the requisite forms will be automaticallyupdated and available for printing.For Company Code DG01, following sections of Income tax Act, 2001 will be covered in ExtendedWithholding Tax of SAP: Section Description18 TDS deducted on Domestic Contractors/Suppliers18 TDS deducted on Non Domestic Contractors/Suppliers12 TDS on employees are bas ed on slabs12 TDS on House Rent13 TDS on Div idendThe following diagram explains the flow of TDS (Deduction, Remittance and Certificate Printing)Wipro Ltd. Page 34 of 146© Wipro Limited, 2010, All Rights Reserved.This document is proprietary to Wipro Infotech, a division of Wipro Limited.You may not modify, copy, reproduce, republish, upload, post, transmit or distribute any material from this document,in any form or by any means, nor may you modify or create derivative works based on the text of any file, or any partthereof for public, private or commercial use, without prior written permission from Wipro Limited.
  35. 35. eGreen – FICO Business Blueprint4.2 General Ledger PostingsThe General Ledger forms the back bone of all the financial systems. General ledger is the mainaccounting record of a business which uses double-entry bookkeeping. It captures all businesstransactions in FI and through integration with other operational areas of the company ensures thataccounting data is always complete and accurate.General ledger is a comprehensive financial management solution that enhances financials controls,data collec tion, information access and financial reporting. It is the central repository of all theaccounting information of the organization as on date. Most of the transactions will be handled inrespective sub-ledgers (Accounts Payable, Accounts Receivable, Assets) and subsequentlyconsolidated and posted to General Ledger. However, the module shall provide specific functions ofpassing journal entries (Manual, Provisional, Recurring and Reversal Journals) and posting them,which will be purely rectification and provisional in nature.Essentially, the general ledger serves as a complete record of all business transactions of DGPCbusiness. Actual individual transactions can be check ed at any time in real-time proc essing bydisplaying the original documents, line items, and transaction figures at various levels.Features of GL Accounting GL Account maintenance Open item clearing Foreign currency valuation Recurring journal entry Accrual/ reversal posting Balance Sheet & Profit & Loss statements.Wipro Ltd. Page 35 of 146© Wipro Limited, 2010, All Rights Reserved.This document is proprietary to Wipro Infotech, a division of Wipro Limited.You may not modify, copy, reproduce, republish, upload, post, transmit or distribute any material from this document,in any form or by any means, nor may you modify or create derivative works based on the text of any file, or any partthereof for public, private or commercial use, without prior written permission from Wipro Limited.
  36. 36. eGreen – FICO Business BlueprintFeatures of SAP FI New General Ledger : 1. Document Splitting Each business transaction entered is analyzed during the document splitting procedure. In this analysis, the system determines for each line item whether it is an item that will remain unchanged or an item that is to be split. In order that document splitting recognizes how the indiv idual document items are to be handled, user needs to classify them, by assigning them to an item category. The item category is determined by the account number. • Revenue account • Expense account • Bank account/cash account • Balance sheet accountFor DGPC, document splitting is based on the Profit Centers. 2. General Ledger Reporting The SAP GL Account Information System, based on Drilldown Reporting, provides for a dialog-oriented information system. It allows for the evaluation of the dataset, based on all characteristics contained in the data description. GL account transaction figures and the financial statement versions serve as the primary data source for the General Ledger Information System. In addition, Financial Statement analysis allows for the comparison of financial statements from two time periods, and the determination of the differences in the individual financial statement items. The report is based technically on the financial statement version. Financial statement analys is can be carried out for the following time periods: • Year to year comparisons • Half-year comparisons • Quarterly comparisons • Monthly comparisonsIn addition to financial statement analysis, a Balance Display report (Trial Balance) is also provided.This report facilitates the evaluation of transaction figures. 3. Parallel Accounting In the new General Ledger, one can display the parallel accounting using parallel accounts (as in R/3) or using parallel ledgers. Parallel accounting allows performing parallel accounting by managing several parallel ledgers for different accounting requirements. The FI standard functions and reports are available for all parallel ledgers. 4. Integration of Statutory and Management Reporting In General Ledger Accounting, it is possible to generate internal management reporting in parallel with statutory reporting. For this purpose, the Profit Center Accounting functions areWipro Ltd. Page 36 of 146© Wipro Limited, 2010, All Rights Reserved.This document is proprietary to Wipro Infotech, a division of Wipro Limited.You may not modify, copy, reproduce, republish, upload, post, transmit or distribute any material from this document,in any form or by any means, nor may you modify or create derivative works based on the text of any file, or any partthereof for public, private or commercial use, without prior written permission from Wipro Limited.
  37. 37. eGreen – FICO Business Blueprint integrated with General Ledger Accounting. Furthermore, financial statements can be generated for any dimension (such as profit center). 5. Profit Center wise Balance Sheet ( Plant wise) With the help of using the new Document Splitting function (online split), financial statements can be created at company code level and profit center / plant level. For each document, the system then creates a zero balance for the relevant entity. In DGPC, each plant is considered as a profit center. To facilitate this, Zero balancing acc ounting should be activated (It is a Clearing A/C).Features of SAP FI General Ledger: A number of accounting transactions will be carried out by way of automatic ac count assignments. For example, inventory account is updated and a provision created in GL at the time of raising a GR in Materials Management. Automatic and simultaneous posting of all sub-ledger items in the appropriate general ledger accounts (reconciliation accounts). Simultaneous updating of general ledger and cost accounting areas. Real-time evaluation of and reporting on current acc ounting data, in the form of account displays, financial statements with different financial statement versions and additional analyses. Detailed Profit and Loss/Balance Sheet reporting, allowing for review by profit centre, by account, by month, to prior year Cash Journal will be used for posting cash transactions. Cash Journal will be maintained at locations wise or plant wise. Postings in previous periods in FI can be done to the extent the posting periods are open. However, in MM & SD, postings can only be done for maximum two months that are open.4.2.1 Master DataGL account master records contain the data that is always needed by the general ledger todetermine the accounts function. The G/L account master records control the posting of accountingtransactions to G/L accounts and the processing of the posting data. Prior to postings to a G/Laccount, creation of master record in the system for the account is required.G/L account master records are divided into two areas so that Company Codes with the same chart ofaccounts can use the same G/L accounts. Chart of Accounts Area The chart of accounts area contains the data that is valid for all Company Codes, such as the account number.Wipro Ltd. Page 37 of 146© Wipro Limited, 2010, All Rights Reserved.This document is proprietary to Wipro Infotech, a division of Wipro Limited.You may not modify, copy, reproduce, republish, upload, post, transmit or distribute any material from this document,in any form or by any means, nor may you modify or create derivative works based on the text of any file, or any partthereof for public, private or commercial use, without prior written permission from Wipro Limited.

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