Training staff on good records management

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Kylie Welch, Records Manager at Whitireia Polytechnic presents on how she trains Whitireia staff using a variety of tools to get the message across including you-tube, intranet, box making icebreakers, general disposal reminder cards for business units and lollies!

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Training staff on good records management

  1. 1. Training staff on good records management Kylie Welch – Records Management Advisor
  2. 2. Introduction » Kylie Welch – Whitireia Records Management Advisor (Over 4 years) » Wendy Wen – Whitireia Records Management Administrator (Over 4 years) When starting there was a good foundation, a well thought out framework
  3. 3. About Whitireia New Zealand
  4. 4. - Porirua - Elsdon (Trades) - Wellington (3 sites) - Auckland - Tonga Campus Sites
  5. 5. The Challenge » The challenge our Manager gave us was to engage our staff in training
  6. 6. Resources Allocated » Two staff members – one full time, one 30 hours » Meeting rooms with audio video capabilities » Website on Moodle » Webpage on SharePoint system » Travel budget to visit all campuses » Support from our off-site storage providers with giveaways
  7. 7. Step 1. Create an online space to teach from » SharePoint Records Management Webpage for us to teach from » Before SharePoint we had a page on our intranet
  8. 8. Step 2. The 1 hour staff workshop All staff emails were sent out to engage attendees once a month
  9. 9. The Workshop… more detail…
  10. 10. Introductions – great to get to know staff (5 mins)
  11. 11. Don’t laugh – the icebreaker… lets give it a go (5 mins) make sure you have giveaways!
  12. 12. After the Icebreaker move into webpage topics
  13. 13. After the Icebreaker move into webpage topics
  14. 14. kylie.welch@whitireia.ac.nz wendy.wen@whitireia.ac.nz

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