Beyond PowerPoint Academic & Special Libraries Section New York Library Association November 2, 2012 Polly-Alida Farringto...
This workshop is not about PowerPoint.
Good design is as little design as possible.  Dieter Rams
Life after death by PowerPoint http://youtu.be/lpvgfmEU2Ck
Better Presentations
Graphic by Austin Kleon: http://flic.kr/p/4N38hR
1: Content
Don’t start here…
Start here Photo: http://www.flickr.com/photos/librarianbyday/5465255249
Photo: http://www.flickr.com/photos/thomashawk/155918164/
Photo by Niklas: http://www.flickr.com/photos/pivic/1010701180
Photo: http://www.flickr.com/photos/jillclardy/2566241384
Storyboard Photo: http://www.flickr.com/photos/imobio/4037629205
Slide Sorter
7  (+/- 2)
Source:  http://www.slideshare.net/jessedee/steal-this-presentation-5038209
Source:  http://www.slideshare.net/sirexkat/what-is-library-20
 
2: Creating Slides
Slides: 5 BIG ideas
1: Billboard Photo: http://www.flickr.com/photos/criminalintent/372179228/
2: K.I.S.S. Photo by: http://www.flickr.com/photos/lwr/142726839
3: Focus Photo by: http://www.flickr.com/photos/marcomagrini/698692268
4: Blank Space Photo: www.apple.com/macbookair/
http://www.flickr.com/photos/niallkennedy/58697220
 
5: Do you really need a slide?
Slides: Don’t!
5 never evers <ul><li>Use cheesy graphics </li></ul><ul><li>Random fonts </li></ul><ul><li>Animations and sounds </li></ul...
Templates?
Slides: Do!
1: Great Title Slide
2: Colors & Backgrounds Background: http://www.flickr.com/photos/chadbrooks/2889381421/
colourlovers.com
kuler.adobe.com http:// kuler.adobe.com /
3: Use simple easy to read fonts fontsquirrel.com
Save as    Tools    Embed fonts
4: Single idea Photo: http://www.flickr.com/photos/sebastian-silva/2814884869
5: Powerful Images Photo: http://www.flickr.com/photos/austcare/2777409580
Photo: http://www.flickr.com/photos/austcare/2777409580 Crop for greater impact
6: Remove unnecessary words  Thanks Amanda!  
Source: http://tametheweb.com/2011/10/28/ili2011-library-learning-new-literacies / 7: Quotes
8: Fail-safe layouts  Advice from EllenFinkelstein.com:  http://youtu.be/Ln580dAl05w
9: This belongs in a handout!
48%  % of world population living on less than  $2 per day
Garr Reynolds: How to Present Data http:// www.youtube.com/watch?v =h9avFB908k0
10: Engage : sapweb.com
Slides: 10 Tips for Finding &  Managing Graphics
CREDIT your sources
Photo source: http://goo.gl/BdoHy
1 : Imagine
2 : Flickr Creative Commons http:// www.flickr.com /search/advanced
bluemountains.net http:// flickrcc.bluemountains.net /
3 : Flickr Groups
4 : Stock Photos http:// www.everystockphoto.com /
5 : Flickr Faves RSS Feeds
6 : Just for fun Source: http://www.storiesinflight.com/flickrpoet/
7 : SlideShare
8 : Homemade
9 : Evernote
10 : Share on Pinterest
Presenting
http:// youtu.be/jbkSRLYSojo Compelling Storyteller: Hans Rosling 200  Countries, 200 Years, 4 Minutes
Audience   Connect  Converse Photo: http://www.flickr.com/photos/cabinet/2623851133
Put yourself into the picture   Photo by: Beth Hoffman http://flic.kr/p/8RETFm
Get off the podium Photo: http://www.flickr.com/photos/nengard/463165234
Rehearse Rehearse Rehearse Photo: http://www.flickr.com/photos/downunderphotos/6157433485
Use Presenter View
Prepare for disasters
Alternatives
Prezi http://prezi.com/vmvomt3sj3fd/this-is-anthropology /
Animoto http://animoto.com/samples/education/jktzTofygNAu13RxEsXYDw
PhotoPeach http:// photopeach.com /
SlideShare
Google Docs  http:// goo.gl/TyNqE
Infographics
Visual Essay
Source: NY Times http://goo.gl/UgYbr
Screenshot: http://goo.gl/tngS6
http://goo.gl/NWB3X
Source: http://www.verysmallarray.com/?p=1056
Source: NY Times  http://goo.gl/pxz1R
Source: NY Times  http:// goo.gl/CjhSg
http://visual.ly/green-through-ages
Source: SpyreStudios http://goo.gl/z7J3h Sketch out your ideas
Sketch with Popplet.com
Source: SpyreStudios http://goo.gl/z7J3h Connect idea groups with colors
Source: SpyreStudios http://goo.gl/z7J3h Research!
PewInternet.org
 
http://visual.ly/twitter
Visual.ly http:// visual.ly /librarian’s-worth-around-world
There’s a problem here..
Can you see it?
12,804 122,101
Keep scale on x-axis the same for easy comparison.   Example from  Visualize This  by Nathan Yau, published by Wiley, 2011
Include a legend for better understanding   Example from  Visualize This  by Nathan Yau, published by Wiley, 2011
http://goo.gl/tf6NC Adobe  Illustrator  Tutorial (tutsplus.com)
“Can I use this on my …” Source: http://www.labnol.org/internet/credit-images-flowchart/18943/
Data tells Stories
Source:  http://www.flickr.com/photos/pollyalida/5060939806 /
This belongs in a handout!
 
 
 
Source: Feminist Majority email
This tells a story Source: http://www.bbc.co.uk/news/world-15391515
48%  % of world population living on less than  $2 per day
Visualize to Understand
Default Bar Chart
Stacked Bar Chart
Line Chart
Bubble Chart
Wired: http://www.wired.com/magazine/2011/08/st_datagirlscoutcookies /
Courtesy of: http://www.lisakurt.com/2011/09/data-visualization-workshop/
Google Data Tools
Google Image Chart Editor http:// imagecharteditor.appspot.com /
Google Fusion Tables
More Tools
Many Eyes http://goo.gl/AqL3W
http:// www.openheatmap.com
http://www.npr.org/blogs/money/2011/04/27/135737940/the-case-shiller-index-sung-as-opera
Questions? Ideas? Share! http://www.flickr.com/photos/bluejake/286030741/
Thank you! http://lib20.pbworks.com [email_address]
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NYLA Preconference - Beyond PowerPoint

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  • Include the source in the slide or a summary slide at the end
  • We’ll be talking about how to create better presentations, a bit about infographics and data visualiztion tools. ASK
  • With this in mind, What’s wrong with these slides?
  • Three steps to preparing your presentation CONTENT: Know your audience. DESIGN: Appropriate content, well organized and designed for maximum impact DELIVERY: Knowledgable and lively presenter who can connect with the audience And the the thread that holds all this together is the STORY you need to tell.
  • Start with paper and thinking Gather data &amp; information Outline your thoughts – make good use of paper &amp; pencil, outlining tools, note taking apps, whatever works for you.
  • Purpose of the presentation, length, timing, venue, etc. What are the expected outcomes?
  • MOST IMPORTANT : It’s all about the audience Why are they there? What do they need to know What do they expect What will they WANT to know What will interest them
  • What is the STORY you want to tell? How will you make the story relevant to your audience. Is it the board of directors and you need approval for new servcices? Community voting on referendum Promoting services to faculty?
  • Story boarding – story must flow and build in a logical way, one that will make sense to audience Think about what sorts of images and text you will use. Keep in mind that you want to keep things SIMPLE Appeal to emotions
  • Limit what you present Rule of 7 +/- 2 Too much info and they’ll retain bits out of context Or worse, they’ll glaze over and retain nothing Limited info in a logical sequence. Provide a handout with data and details if needed.
  • Delivery affects level of detail? In person – then strip your slides down to powerful images and some text if needed. This leaves the audience focus on YOU and the story you’re telling. Slides become meaningless without the presenter. Use notes view to add your notes, print as PDF for a document takeaway. Webinar i n real time with audience interaction – same – graphics/visuals are even more important, since they can’t SEE YOU! Online presentation with voice over – slideshare’s slidecast options Conference conundrum ? - if organizers demand slides? Give them a PDF of your slides with notes. Online presentation without voice over – will need more text to convey message. This is actually a tutorial, not a presentation! Same with class lectures. PPT is replacement for the chalkboard in a sense.
  • Slidecast – slides and audio Can be played back at any time
  • Zipcast Free easy webinar
  • A great billboard delivers it’s message in a flash, with powerful images and little text. Eyecatching and clear,.
  • KISS – keep it short, simple, clear, engaging
  • Provide Focus for your audience: You Have to address two channels, visual audio. Slides are visual, you are audio
  • Don’t be afraid to leave some space empty!
  • As opposed to……………..
  • Don’t be afraid to leave some space empty!
  • Personally, I’d steer clear of using textured or photographic backgrounds, I prefer to use images and background graphics encourage you to use text. If you use a background, be careful!
  • Pick colors that suit the presentation and the room. Or go simple black &amp; white. Dark room, dark color with light font. Bright room, white background, black text
  • Sans serif are best, cleaner, easier to read. Save file as a PDF to be sure your font choices will work on other machines.
  • Images need to serve the purpose – support the idea you’re conveying.
  • Quotes? – focus on the “nugget” of the quote.
  • 1.6 1900 6.1 Population Research Bureau http://www.prb.org/
  • SHOW CLIP
  • Get your audience involved with inteactive slides.
  • Look for groups in flickr that share slides they’ve created: eg: http://www.flickr.com/groups/858082@N25/ use a curation tool like pinterest, share your finds with others.
  • Include the source in the slide or a summary slide at the end
  • For example, summary slideas at the end. And/or credits on each photo. I like to use a URL shortener!
  • Imagine what image would be perfect? What keywords would describe it?
  • Creative commons searches Google image search isn’t best option. Hard to know if the images are really CC or not.
  • Sometimes I find images I like, but not the quote. Or I don’t like the font. Just redo your own version!
  • Everystock photo – meta search engine for stock photos. Look for royalty free- still pay a fee, but not for every use,
  • Subscribe to RSS feed of good presenter’s flickr faves. Presenters will often save their faves there
  • Check out other people’s slides for good ideas.
  • Save images to evernote for safekeeping.
  • use a curation tool like pinterest, to save your finds and to share your finds with others.
  • YOU are the one delivering the message, not your slides! If you can help it, don’t have the slides on one side of the room and you someplace else. \\ http://flic.kr/p/8RETFm
  • YOU are the one delivering the message, not your slides! If you can help it, don’t have the slides on one side of the room and you someplace else. \\ http://flic.kr/p/8RETFm
  • YOU are the one delivering the message, not your slides! If you can help it, don’t have the slides on one side of the room and you someplace else. \\ http://flic.kr/p/8RETFm
  • In presenter view, YOU will see the slides, your notes, etc. The audience will see the slides only. Exactly how it’s laid out and how to set it up depends on your version of PPT or other tool. View  Presenter View – need to be set up with multiple monitors for this view to show up.
  • YOU are the one delivering the message, not your slides! If you can help it, don’t have the slides on one side of the room and you someplace else. \\ http://flic.kr/p/8RETFm
  • Check out other people’s slides for good ideas.
  • We’ve seen them in newspapers and magazines for decades. Helped us to understand geographic information, complex data charts and other concepts. Has been an explosion of them in the past couple of years as we’ve people have tools to more easily create them. Still, not easy to create great ones. It really is an art.
  • VISUAL ESSAY This is the kind of infographic we’re used to from a news organization. Wouldn’t make a great slide. Lots of types of infographics available.
  • Nice simple and fun infographic From the NYTIMES
  • http://pictures.deadlycomputer.com/d/33868-1/periodic_2.jpg
  • http://www.searchenginejournal.com/wp-content/uploads/2011/01/blank-periodic-table.jpg
  • http://www.nytimes.com/interactive/2011/03/06/weekinreview/20110306-happiness.html Crosses into data viz
  • Interactive map, complex and created with google maps. What’s important is IT TELLS A STORY
  • TIMELINE styles
  • SpyreStudios Infographics don’t necessarily make good slides though! They tend to be big and complex and busy. Meant for studying. http://goo.gl/z7J3h This article is a nice overview how to start thinking about an infographic Techniques &amp; conventions used here: Sketch out your ideas, Big idea in the middle Could use something like Popplet or mindomo
  • http://goo.gl/z7J3h This article is a nice overview how to start thinking about an infographic Techniques &amp; conventions used here: Sketch out your ideas, Big idea in the middle Could use something like Popplet or mindomo
  • http://goo.gl/z7J3h This article is a nice overview how to start thinking about an infographic Ultimately, the data behind the graphic has to be RIGHT! Do your research.
  • Visual.ly is building more tools, but for now, just a twitter visualization
  • Tools in this section are primarily to help you UNDERSTAND your data To see where the patterns and connections and discrepancies lie. You then need to figure out the story behind your data. To help you figure out the stories behind the data DON’T assume you have to use charts, graphs, etc in your presentations. Might be better to use a big slide with a # or two with compelling images.
  • Show my bubble video
  • 1.6 1900 6.1 Population Research Bureau http://www.prb.org/
  • Tools in this section are primarily to help you UNDERSTAND your data To see where the patterns and connections and discrepancies lie. You then need to figure out the story behind your data. DON’T assume you have to use charts, graphs, etc in your presentations. Might be better to use a big slide with a # or two with compelling images. Explore data to understand patterns and connections and start to construct meaning Help present complex data in clear, understandable images. Help find out what the story is and then tell the story
  • Ugly!
  • Build simple charts to embed on web pages Take screen shots to include in presentations Charts are similar to excel Venn diagram is handy. – hard to find a tool to make a nice one.
  • Interactive table Poverty data in blue and red Overlaid with riot locations and suspects addresses
  • Open Heat Map – upload your own geo-coded data and create a heat map. You can embed an interactive map on a web page Screen shot for a slide. Uses standard GEO tags
  • http://www.flickr.com/photos/bluejake/286030741/
  • Transcript of "NYLA Preconference - Beyond PowerPoint"

    1. 1. Beyond PowerPoint Academic & Special Libraries Section New York Library Association November 2, 2012 Polly-Alida Farrington www.pafa.net
    2. 2. This workshop is not about PowerPoint.
    3. 3. Good design is as little design as possible. Dieter Rams
    4. 4. Life after death by PowerPoint http://youtu.be/lpvgfmEU2Ck
    5. 5. Better Presentations
    6. 6. Graphic by Austin Kleon: http://flic.kr/p/4N38hR
    7. 7. 1: Content
    8. 8. Don’t start here…
    9. 9. Start here Photo: http://www.flickr.com/photos/librarianbyday/5465255249
    10. 10. Photo: http://www.flickr.com/photos/thomashawk/155918164/
    11. 11. Photo by Niklas: http://www.flickr.com/photos/pivic/1010701180
    12. 12. Photo: http://www.flickr.com/photos/jillclardy/2566241384
    13. 13. Storyboard Photo: http://www.flickr.com/photos/imobio/4037629205
    14. 14. Slide Sorter
    15. 15. 7 (+/- 2)
    16. 16. Source: http://www.slideshare.net/jessedee/steal-this-presentation-5038209
    17. 17. Source: http://www.slideshare.net/sirexkat/what-is-library-20
    18. 19. 2: Creating Slides
    19. 20. Slides: 5 BIG ideas
    20. 21. 1: Billboard Photo: http://www.flickr.com/photos/criminalintent/372179228/
    21. 22. 2: K.I.S.S. Photo by: http://www.flickr.com/photos/lwr/142726839
    22. 23. 3: Focus Photo by: http://www.flickr.com/photos/marcomagrini/698692268
    23. 24. 4: Blank Space Photo: www.apple.com/macbookair/
    24. 25. http://www.flickr.com/photos/niallkennedy/58697220
    25. 27. 5: Do you really need a slide?
    26. 28. Slides: Don’t!
    27. 29. 5 never evers <ul><li>Use cheesy graphics </li></ul><ul><li>Random fonts </li></ul><ul><li>Animations and sounds </li></ul><ul><li>Crazy colors & bad contrast </li></ul><ul><li>Minimize use of bullets </li></ul>
    28. 30. Templates?
    29. 31. Slides: Do!
    30. 32. 1: Great Title Slide
    31. 33. 2: Colors & Backgrounds Background: http://www.flickr.com/photos/chadbrooks/2889381421/
    32. 34. colourlovers.com
    33. 35. kuler.adobe.com http:// kuler.adobe.com /
    34. 36. 3: Use simple easy to read fonts fontsquirrel.com
    35. 37. Save as  Tools  Embed fonts
    36. 38. 4: Single idea Photo: http://www.flickr.com/photos/sebastian-silva/2814884869
    37. 39. 5: Powerful Images Photo: http://www.flickr.com/photos/austcare/2777409580
    38. 40. Photo: http://www.flickr.com/photos/austcare/2777409580 Crop for greater impact
    39. 41. 6: Remove unnecessary words Thanks Amanda! 
    40. 42. Source: http://tametheweb.com/2011/10/28/ili2011-library-learning-new-literacies / 7: Quotes
    41. 43. 8: Fail-safe layouts Advice from EllenFinkelstein.com: http://youtu.be/Ln580dAl05w
    42. 44. 9: This belongs in a handout!
    43. 45. 48% % of world population living on less than $2 per day
    44. 46. Garr Reynolds: How to Present Data http:// www.youtube.com/watch?v =h9avFB908k0
    45. 47. 10: Engage : sapweb.com
    46. 48. Slides: 10 Tips for Finding & Managing Graphics
    47. 49. CREDIT your sources
    48. 50. Photo source: http://goo.gl/BdoHy
    49. 51. 1 : Imagine
    50. 52. 2 : Flickr Creative Commons http:// www.flickr.com /search/advanced
    51. 53. bluemountains.net http:// flickrcc.bluemountains.net /
    52. 54. 3 : Flickr Groups
    53. 55. 4 : Stock Photos http:// www.everystockphoto.com /
    54. 56. 5 : Flickr Faves RSS Feeds
    55. 57. 6 : Just for fun Source: http://www.storiesinflight.com/flickrpoet/
    56. 58. 7 : SlideShare
    57. 59. 8 : Homemade
    58. 60. 9 : Evernote
    59. 61. 10 : Share on Pinterest
    60. 62. Presenting
    61. 63. http:// youtu.be/jbkSRLYSojo Compelling Storyteller: Hans Rosling 200 Countries, 200 Years, 4 Minutes
    62. 64. Audience Connect Converse Photo: http://www.flickr.com/photos/cabinet/2623851133
    63. 65. Put yourself into the picture Photo by: Beth Hoffman http://flic.kr/p/8RETFm
    64. 66. Get off the podium Photo: http://www.flickr.com/photos/nengard/463165234
    65. 67. Rehearse Rehearse Rehearse Photo: http://www.flickr.com/photos/downunderphotos/6157433485
    66. 68. Use Presenter View
    67. 69. Prepare for disasters
    68. 70. Alternatives
    69. 71. Prezi http://prezi.com/vmvomt3sj3fd/this-is-anthropology /
    70. 72. Animoto http://animoto.com/samples/education/jktzTofygNAu13RxEsXYDw
    71. 73. PhotoPeach http:// photopeach.com /
    72. 74. SlideShare
    73. 75. Google Docs http:// goo.gl/TyNqE
    74. 76. Infographics
    75. 77. Visual Essay
    76. 78. Source: NY Times http://goo.gl/UgYbr
    77. 79. Screenshot: http://goo.gl/tngS6
    78. 80. http://goo.gl/NWB3X
    79. 81. Source: http://www.verysmallarray.com/?p=1056
    80. 82. Source: NY Times http://goo.gl/pxz1R
    81. 83. Source: NY Times http:// goo.gl/CjhSg
    82. 84. http://visual.ly/green-through-ages
    83. 85. Source: SpyreStudios http://goo.gl/z7J3h Sketch out your ideas
    84. 86. Sketch with Popplet.com
    85. 87. Source: SpyreStudios http://goo.gl/z7J3h Connect idea groups with colors
    86. 88. Source: SpyreStudios http://goo.gl/z7J3h Research!
    87. 89. PewInternet.org
    88. 91. http://visual.ly/twitter
    89. 92. Visual.ly http:// visual.ly /librarian’s-worth-around-world
    90. 93. There’s a problem here..
    91. 94. Can you see it?
    92. 95. 12,804 122,101
    93. 96. Keep scale on x-axis the same for easy comparison. Example from Visualize This by Nathan Yau, published by Wiley, 2011
    94. 97. Include a legend for better understanding Example from Visualize This by Nathan Yau, published by Wiley, 2011
    95. 98. http://goo.gl/tf6NC Adobe Illustrator Tutorial (tutsplus.com)
    96. 99. “Can I use this on my …” Source: http://www.labnol.org/internet/credit-images-flowchart/18943/
    97. 100. Data tells Stories
    98. 101. Source: http://www.flickr.com/photos/pollyalida/5060939806 /
    99. 102. This belongs in a handout!
    100. 106. Source: Feminist Majority email
    101. 107. This tells a story Source: http://www.bbc.co.uk/news/world-15391515
    102. 108. 48% % of world population living on less than $2 per day
    103. 109. Visualize to Understand
    104. 110. Default Bar Chart
    105. 111. Stacked Bar Chart
    106. 112. Line Chart
    107. 113. Bubble Chart
    108. 114. Wired: http://www.wired.com/magazine/2011/08/st_datagirlscoutcookies /
    109. 115. Courtesy of: http://www.lisakurt.com/2011/09/data-visualization-workshop/
    110. 116. Google Data Tools
    111. 117. Google Image Chart Editor http:// imagecharteditor.appspot.com /
    112. 118. Google Fusion Tables
    113. 119. More Tools
    114. 120. Many Eyes http://goo.gl/AqL3W
    115. 121. http:// www.openheatmap.com
    116. 122. http://www.npr.org/blogs/money/2011/04/27/135737940/the-case-shiller-index-sung-as-opera
    117. 123. Questions? Ideas? Share! http://www.flickr.com/photos/bluejake/286030741/
    118. 124. Thank you! http://lib20.pbworks.com [email_address]
    1. A particular slide catching your eye?

      Clipping is a handy way to collect important slides you want to go back to later.

    ×