NYLA Preconference - Beyond PowerPoint
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  • Include the source in the slide or a summary slide at the end
  • We’ll be talking about how to create better presentations, a bit about infographics and data visualiztion tools. ASK
  • With this in mind, What’s wrong with these slides?
  • Three steps to preparing your presentation CONTENT: Know your audience. DESIGN: Appropriate content, well organized and designed for maximum impact DELIVERY: Knowledgable and lively presenter who can connect with the audience And the the thread that holds all this together is the STORY you need to tell.
  • Start with paper and thinking Gather data & information Outline your thoughts – make good use of paper & pencil, outlining tools, note taking apps, whatever works for you.
  • Purpose of the presentation, length, timing, venue, etc. What are the expected outcomes?
  • MOST IMPORTANT : It’s all about the audience Why are they there? What do they need to know What do they expect What will they WANT to know What will interest them
  • What is the STORY you want to tell? How will you make the story relevant to your audience. Is it the board of directors and you need approval for new servcices? Community voting on referendum Promoting services to faculty?
  • Story boarding – story must flow and build in a logical way, one that will make sense to audience Think about what sorts of images and text you will use. Keep in mind that you want to keep things SIMPLE Appeal to emotions
  • Limit what you present Rule of 7 +/- 2 Too much info and they’ll retain bits out of context Or worse, they’ll glaze over and retain nothing Limited info in a logical sequence. Provide a handout with data and details if needed.
  • Delivery affects level of detail? In person – then strip your slides down to powerful images and some text if needed. This leaves the audience focus on YOU and the story you’re telling. Slides become meaningless without the presenter. Use notes view to add your notes, print as PDF for a document takeaway. Webinar i n real time with audience interaction – same – graphics/visuals are even more important, since they can’t SEE YOU! Online presentation with voice over – slideshare’s slidecast options Conference conundrum ? - if organizers demand slides? Give them a PDF of your slides with notes. Online presentation without voice over – will need more text to convey message. This is actually a tutorial, not a presentation! Same with class lectures. PPT is replacement for the chalkboard in a sense.
  • Slidecast – slides and audio Can be played back at any time
  • Zipcast Free easy webinar
  • A great billboard delivers it’s message in a flash, with powerful images and little text. Eyecatching and clear,.
  • KISS – keep it short, simple, clear, engaging
  • Provide Focus for your audience: You Have to address two channels, visual audio. Slides are visual, you are audio
  • Don’t be afraid to leave some space empty!
  • As opposed to……………..
  • Don’t be afraid to leave some space empty!
  • Personally, I’d steer clear of using textured or photographic backgrounds, I prefer to use images and background graphics encourage you to use text. If you use a background, be careful!
  • Pick colors that suit the presentation and the room. Or go simple black & white. Dark room, dark color with light font. Bright room, white background, black text
  • Sans serif are best, cleaner, easier to read. Save file as a PDF to be sure your font choices will work on other machines.
  • Images need to serve the purpose – support the idea you’re conveying.
  • Quotes? – focus on the “nugget” of the quote.
  • 1.6 1900 6.1 Population Research Bureau http://www.prb.org/
  • SHOW CLIP
  • Get your audience involved with inteactive slides.
  • Look for groups in flickr that share slides they’ve created: eg: http://www.flickr.com/groups/858082@N25/ use a curation tool like pinterest, share your finds with others.
  • Include the source in the slide or a summary slide at the end
  • For example, summary slideas at the end. And/or credits on each photo. I like to use a URL shortener!
  • Imagine what image would be perfect? What keywords would describe it?
  • Creative commons searches Google image search isn’t best option. Hard to know if the images are really CC or not.
  • Sometimes I find images I like, but not the quote. Or I don’t like the font. Just redo your own version!
  • Everystock photo – meta search engine for stock photos. Look for royalty free- still pay a fee, but not for every use,
  • Subscribe to RSS feed of good presenter’s flickr faves. Presenters will often save their faves there
  • Check out other people’s slides for good ideas.
  • Save images to evernote for safekeeping.
  • use a curation tool like pinterest, to save your finds and to share your finds with others.
  • YOU are the one delivering the message, not your slides! If you can help it, don’t have the slides on one side of the room and you someplace else. \\ http://flic.kr/p/8RETFm
  • YOU are the one delivering the message, not your slides! If you can help it, don’t have the slides on one side of the room and you someplace else. \\ http://flic.kr/p/8RETFm
  • YOU are the one delivering the message, not your slides! If you can help it, don’t have the slides on one side of the room and you someplace else. \\ http://flic.kr/p/8RETFm
  • In presenter view, YOU will see the slides, your notes, etc. The audience will see the slides only. Exactly how it’s laid out and how to set it up depends on your version of PPT or other tool. View  Presenter View – need to be set up with multiple monitors for this view to show up.
  • YOU are the one delivering the message, not your slides! If you can help it, don’t have the slides on one side of the room and you someplace else. \\ http://flic.kr/p/8RETFm
  • Check out other people’s slides for good ideas.
  • We’ve seen them in newspapers and magazines for decades. Helped us to understand geographic information, complex data charts and other concepts. Has been an explosion of them in the past couple of years as we’ve people have tools to more easily create them. Still, not easy to create great ones. It really is an art.
  • VISUAL ESSAY This is the kind of infographic we’re used to from a news organization. Wouldn’t make a great slide. Lots of types of infographics available.
  • Nice simple and fun infographic From the NYTIMES
  • http://pictures.deadlycomputer.com/d/33868-1/periodic_2.jpg
  • http://www.searchenginejournal.com/wp-content/uploads/2011/01/blank-periodic-table.jpg
  • http://www.nytimes.com/interactive/2011/03/06/weekinreview/20110306-happiness.html Crosses into data viz
  • Interactive map, complex and created with google maps. What’s important is IT TELLS A STORY
  • TIMELINE styles
  • SpyreStudios Infographics don’t necessarily make good slides though! They tend to be big and complex and busy. Meant for studying. http://goo.gl/z7J3h This article is a nice overview how to start thinking about an infographic Techniques & conventions used here: Sketch out your ideas, Big idea in the middle Could use something like Popplet or mindomo
  • http://goo.gl/z7J3h This article is a nice overview how to start thinking about an infographic Techniques & conventions used here: Sketch out your ideas, Big idea in the middle Could use something like Popplet or mindomo
  • http://goo.gl/z7J3h This article is a nice overview how to start thinking about an infographic Ultimately, the data behind the graphic has to be RIGHT! Do your research.
  • Visual.ly is building more tools, but for now, just a twitter visualization
  • Tools in this section are primarily to help you UNDERSTAND your data To see where the patterns and connections and discrepancies lie. You then need to figure out the story behind your data. To help you figure out the stories behind the data DON’T assume you have to use charts, graphs, etc in your presentations. Might be better to use a big slide with a # or two with compelling images.
  • Show my bubble video
  • 1.6 1900 6.1 Population Research Bureau http://www.prb.org/
  • Tools in this section are primarily to help you UNDERSTAND your data To see where the patterns and connections and discrepancies lie. You then need to figure out the story behind your data. DON’T assume you have to use charts, graphs, etc in your presentations. Might be better to use a big slide with a # or two with compelling images. Explore data to understand patterns and connections and start to construct meaning Help present complex data in clear, understandable images. Help find out what the story is and then tell the story
  • Ugly!
  • Build simple charts to embed on web pages Take screen shots to include in presentations Charts are similar to excel Venn diagram is handy. – hard to find a tool to make a nice one.
  • Interactive table Poverty data in blue and red Overlaid with riot locations and suspects addresses
  • Open Heat Map – upload your own geo-coded data and create a heat map. You can embed an interactive map on a web page Screen shot for a slide. Uses standard GEO tags
  • http://www.flickr.com/photos/bluejake/286030741/

NYLA Preconference - Beyond PowerPoint Presentation Transcript

  • 1. Beyond PowerPoint Academic & Special Libraries Section New York Library Association November 2, 2012 Polly-Alida Farrington www.pafa.net
  • 2. This workshop is not about PowerPoint.
  • 3. Good design is as little design as possible. Dieter Rams
  • 4. Life after death by PowerPoint http://youtu.be/lpvgfmEU2Ck
  • 5. Better Presentations
  • 6. Graphic by Austin Kleon: http://flic.kr/p/4N38hR
  • 7. 1: Content
  • 8. Don’t start here…
  • 9. Start here Photo: http://www.flickr.com/photos/librarianbyday/5465255249
  • 10. Photo: http://www.flickr.com/photos/thomashawk/155918164/
  • 11. Photo by Niklas: http://www.flickr.com/photos/pivic/1010701180
  • 12. Photo: http://www.flickr.com/photos/jillclardy/2566241384
  • 13. Storyboard Photo: http://www.flickr.com/photos/imobio/4037629205
  • 14. Slide Sorter
  • 15. 7 (+/- 2)
  • 16. Source: http://www.slideshare.net/jessedee/steal-this-presentation-5038209
  • 17. Source: http://www.slideshare.net/sirexkat/what-is-library-20
  • 18.  
  • 19. 2: Creating Slides
  • 20. Slides: 5 BIG ideas
  • 21. 1: Billboard Photo: http://www.flickr.com/photos/criminalintent/372179228/
  • 22. 2: K.I.S.S. Photo by: http://www.flickr.com/photos/lwr/142726839
  • 23. 3: Focus Photo by: http://www.flickr.com/photos/marcomagrini/698692268
  • 24. 4: Blank Space Photo: www.apple.com/macbookair/
  • 25. http://www.flickr.com/photos/niallkennedy/58697220
  • 26.  
  • 27. 5: Do you really need a slide?
  • 28. Slides: Don’t!
  • 29. 5 never evers
    • Use cheesy graphics
    • Random fonts
    • Animations and sounds
    • Crazy colors & bad contrast
    • Minimize use of bullets
  • 30. Templates?
  • 31. Slides: Do!
  • 32. 1: Great Title Slide
  • 33. 2: Colors & Backgrounds Background: http://www.flickr.com/photos/chadbrooks/2889381421/
  • 34. colourlovers.com
  • 35. kuler.adobe.com http:// kuler.adobe.com /
  • 36. 3: Use simple easy to read fonts fontsquirrel.com
  • 37. Save as  Tools  Embed fonts
  • 38. 4: Single idea Photo: http://www.flickr.com/photos/sebastian-silva/2814884869
  • 39. 5: Powerful Images Photo: http://www.flickr.com/photos/austcare/2777409580
  • 40. Photo: http://www.flickr.com/photos/austcare/2777409580 Crop for greater impact
  • 41. 6: Remove unnecessary words Thanks Amanda! 
  • 42. Source: http://tametheweb.com/2011/10/28/ili2011-library-learning-new-literacies / 7: Quotes
  • 43. 8: Fail-safe layouts Advice from EllenFinkelstein.com: http://youtu.be/Ln580dAl05w
  • 44. 9: This belongs in a handout!
  • 45. 48% % of world population living on less than $2 per day
  • 46. Garr Reynolds: How to Present Data http:// www.youtube.com/watch?v =h9avFB908k0
  • 47. 10: Engage : sapweb.com
  • 48. Slides: 10 Tips for Finding & Managing Graphics
  • 49. CREDIT your sources
  • 50. Photo source: http://goo.gl/BdoHy
  • 51. 1 : Imagine
  • 52. 2 : Flickr Creative Commons http:// www.flickr.com /search/advanced
  • 53. bluemountains.net http:// flickrcc.bluemountains.net /
  • 54. 3 : Flickr Groups
  • 55. 4 : Stock Photos http:// www.everystockphoto.com /
  • 56. 5 : Flickr Faves RSS Feeds
  • 57. 6 : Just for fun Source: http://www.storiesinflight.com/flickrpoet/
  • 58. 7 : SlideShare
  • 59. 8 : Homemade
  • 60. 9 : Evernote
  • 61. 10 : Share on Pinterest
  • 62. Presenting
  • 63. http:// youtu.be/jbkSRLYSojo Compelling Storyteller: Hans Rosling 200 Countries, 200 Years, 4 Minutes
  • 64. Audience Connect Converse Photo: http://www.flickr.com/photos/cabinet/2623851133
  • 65. Put yourself into the picture Photo by: Beth Hoffman http://flic.kr/p/8RETFm
  • 66. Get off the podium Photo: http://www.flickr.com/photos/nengard/463165234
  • 67. Rehearse Rehearse Rehearse Photo: http://www.flickr.com/photos/downunderphotos/6157433485
  • 68. Use Presenter View
  • 69. Prepare for disasters
  • 70. Alternatives
  • 71. Prezi http://prezi.com/vmvomt3sj3fd/this-is-anthropology /
  • 72. Animoto http://animoto.com/samples/education/jktzTofygNAu13RxEsXYDw
  • 73. PhotoPeach http:// photopeach.com /
  • 74. SlideShare
  • 75. Google Docs http:// goo.gl/TyNqE
  • 76. Infographics
  • 77. Visual Essay
  • 78. Source: NY Times http://goo.gl/UgYbr
  • 79. Screenshot: http://goo.gl/tngS6
  • 80. http://goo.gl/NWB3X
  • 81. Source: http://www.verysmallarray.com/?p=1056
  • 82. Source: NY Times http://goo.gl/pxz1R
  • 83. Source: NY Times http:// goo.gl/CjhSg
  • 84. http://visual.ly/green-through-ages
  • 85. Source: SpyreStudios http://goo.gl/z7J3h Sketch out your ideas
  • 86. Sketch with Popplet.com
  • 87. Source: SpyreStudios http://goo.gl/z7J3h Connect idea groups with colors
  • 88. Source: SpyreStudios http://goo.gl/z7J3h Research!
  • 89. PewInternet.org
  • 90.  
  • 91. http://visual.ly/twitter
  • 92. Visual.ly http:// visual.ly /librarian’s-worth-around-world
  • 93. There’s a problem here..
  • 94. Can you see it?
  • 95. 12,804 122,101
  • 96. Keep scale on x-axis the same for easy comparison. Example from Visualize This by Nathan Yau, published by Wiley, 2011
  • 97. Include a legend for better understanding Example from Visualize This by Nathan Yau, published by Wiley, 2011
  • 98. http://goo.gl/tf6NC Adobe Illustrator Tutorial (tutsplus.com)
  • 99. “Can I use this on my …” Source: http://www.labnol.org/internet/credit-images-flowchart/18943/
  • 100. Data tells Stories
  • 101. Source: http://www.flickr.com/photos/pollyalida/5060939806 /
  • 102. This belongs in a handout!
  • 103.  
  • 104.  
  • 105.  
  • 106. Source: Feminist Majority email
  • 107. This tells a story Source: http://www.bbc.co.uk/news/world-15391515
  • 108. 48% % of world population living on less than $2 per day
  • 109. Visualize to Understand
  • 110. Default Bar Chart
  • 111. Stacked Bar Chart
  • 112. Line Chart
  • 113. Bubble Chart
  • 114. Wired: http://www.wired.com/magazine/2011/08/st_datagirlscoutcookies /
  • 115. Courtesy of: http://www.lisakurt.com/2011/09/data-visualization-workshop/
  • 116. Google Data Tools
  • 117. Google Image Chart Editor http:// imagecharteditor.appspot.com /
  • 118. Google Fusion Tables
  • 119. More Tools
  • 120. Many Eyes http://goo.gl/AqL3W
  • 121. http:// www.openheatmap.com
  • 122. http://www.npr.org/blogs/money/2011/04/27/135737940/the-case-shiller-index-sung-as-opera
  • 123. Questions? Ideas? Share! http://www.flickr.com/photos/bluejake/286030741/
  • 124. Thank you! http://lib20.pbworks.com [email_address]