Productivity: The Secret SauceCatherine MorganCareer Transition and Entrepreneur CoachPoint A to Point B Transitions Inc.May 20, 2013
Time is scarce• Time is your most valuable commodity• No matter how much time we have,it never seems like enough– Family– Career– Fitness– Volunteering– Hobbies– Other?
Who gets more done?• Someone with a lot of spare time?• Someone with a lot of commitments?
Add in constraints for productivity• Work will expand to the amount oftime you give it• Set deadlines - even if they are fake• Bracket your time with other thingsthat can’t move• Keep some kind of a schedule (andkeep your sanity)
The inner game of productivity• Need to create good mental space• Invalidate negative self-talk
Taming the “monkey mind”• How do you calm the “chatter”– Exercise like walking, running, swimming– Meditation– Yoga– Other?
Know when your peak times are• When are you usually at your best?– Are you a morning person?– Do you prefer late night for thinking?
How to find more time• Find out where your “leaks” are– Keep track of what you do for a week– Usual time-sucks include:• Watching TV• Internet surfing• Interacting on social media• Playing video games• Writing long e-mails• Meetings
What causes overwhelm?“Overwhelm is caused byNOT knowing WHAT to do,not by having too much to do.”~ Michael Port
How to get past overwhelm• Get things out of your head– Trying to remember too many things cancause immediate overwhelm
Out of the brain and on to…• Everybody is different– No tech: Lists and sticky notes• Sticky note fun:– Write each task on a sticky note– Put all notes on your left– When a task is done, movenote to the right side for avisual sense of completion
How to capture tasks• Overwhelm will subside when youget into action• Capture everything you need to doin some way (paper, software, phone app)• THEN create logical groups– Business, personal, administrative, project, etc.
“Eat a live frog first thing in themorning and nothing worse willhappen to you the rest of the day.”~ Mark TwainThe big, bad, ugly task first
Other ways to prioritize• Do the easy things first – build momentum• Gauge your enthusiasm – which task getsyou excited?– Do that first to get a little energy that can carryover to the ones that are not so fun• Do the task that is the most important– The fast path to the cash
Notice avoidance behaviors• Notice when you start doing something –anything – to avoid the dreaded task– Laundry– Organizing your office– Cleaning
Shiny Object Syndrome (SOS)• This happens frequently when what weneed to be doing is scary or tedious– Culprits include: Social media, WordPress,phone apps, software, blog posts…
Your friend the calendar• Be hands-on: Use your calendar!– Go through your commitments andother projects– Define specific tasks and block out times– Also schedule in breaks and fun• Do SOS things during your breaks– But get back to work after
My best advice: Forget crazy-busy• We are all busy, forget crazy-busy– Step back when you feel like you are on thehamster wheel (or overwhelmed) and ask:• Is this the best use of my time?• Does this lead to revenue in the near term• Will this activity (or learning) lead to revenuein the medium term?• What SHOULD I be doing right now
Questions?Catherine MorganCareer Transition and Entrepreneur CoachPoint A to Point B Transitions Inc.877.672.5333Catherine@PointAtoPointBTransitions.comTwitter @PointA_PointB