7 ways to improve your PMO performance

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This document explains how you can improve your PMO organization.

7 main steps to improve your project success rates and to enhance the collaboration across your company.

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7 ways to improve your PMO performance

  1. 1. 7 reasons why you shouldadopt PlanningForce
  2. 2. 1. Optimize the Resource Usage Resources are at the center of your planning processYour resources are placed at the center of your planning process to help you have a success- You will describe your resources through PlanningForce scheduling engine bal- - ances task timing and resource selec- ciency, and calendars, so everyone can tion to create an optimal resource be scheduled and used consistently and planNow that you have an engine that allows you to plan and re-plan in seconds, you can startdoing things that are not feasible with other products on the market: you can test new work-ing scenarios and therefore create the optimal workforce Find the right balance in your workforce Qualify and quantify, with Imagine and test scenarios the PlanningForce tools and Compare this optimum that match task require- methodology, the optimal with the existing workforce workforce in light of your through simple HR tech- niques (recruitment, dismissal, training, use of contractors and Set the optimal cost based Implement your decisions on estimated realistic pro- - ductivity and adapt the 2
  3. 3. Planning is a concurrent process: new projects compete with existing ones for the use of A particular project doesnt necessarily have a posi- Thats why we give more importance to the mar- than to its income or its Question to ask yourself before adding a new project: Compare the revenue fore- Calculate the expected Imagine and test several casts of each of these simu- revenues generated by your planning simulations with lations to the initial revenue existing project portfolio this additional project forecast Reject this project if, at the Modify the composition of end of the project, the OR the existing portfolio to cumulated CF has not been make it globally more prof- increased itable with the new project 3
  4. 4. Among the reasons that explain why so many projects fail, one of the most important is cer-tainly the lack of memory and/or transmission of previous experienceWe propose you to use PlanningForce to encouragewhat could be seen as Project Darwinism, but isnothing else than using all available data to Create project templates and task group templates Use historical data to estimate risks Review your project lifecycle after Create benchmarks between similar completion and understand the rea- projects and retain the best planned / sons for divergence achieved projects Review your project lifecycle after Dont consider projects in isolation completion and understand the rea- - sons for divergence 4
  5. 5. 3. Anticipate risk and problems Anticipate the incidence of recurring problemsIn PlanningForce, you will be able to anticipate the incidence of recurring problems by Risks, such as illnesses, unplanned tasks, longer tasks, changes, and interruptions are frequent These events are so frequent that we often haveBy doing so, you will improve the reliability of the delivery dates, and certainly the cohe- Simulate, compare and choose the most realistic planYou can generate as manyplanning variations as you This will allow you to:wish for the same Project Run what-if analyses to Develop best case / worst assess the possibleYou can change any informa- impact of risks or new case scenariostion and get a new adjusted opportunitiesVariations can be organized Compare KPIs, apply score cards and display radar views in order to deliver the most realistic plan consid-into scenarios or simulations ering your assumptions, your goals and constraints 5
  6. 6. Winning the Time-to-Market battle is question of PlanningForce allows you to re-plan parts of the project portfolio that are not frozen, and to re-balance and optimize your plans as often asPlanningForce scheduling engine will automatically generate new plans and schedules, whilealso taking account of progress statuses, changes in your projects and resources, and Be prepared to the worst (*)PlanningForce is a laboratory in which you will beYou can test the impact on the delivery dates of: Losing some critical resources Changing some of the project priorities or target end dates Anticipation Adding unforeseen activities or facing longer Once your model is ready, you can start testing all the scenarios you Encountering delays in some critical supplies PlanningForce will calculate the 6
  7. 7. 5. Better performance of your PMO organization piece Initial construction of the plan of the history PlanningForce keeps to help you better under- stand your organization and its Scenarios you assessed environment and feed your learn- Simulations you tested This material is priceless when you have to share your planning Successive progress statuses expertise or when you re-visit a test the relevancy of alternative Events that forced you to change coursePlanning can be seen as one of the most powerful methodologies for performing SWOT Specialize your activities Specialize your resources Anticipate and counter declines in Adapt your pricing dynamically activity Adapt third-party agreements Anticipate and counter disruptions 7
  8. 8. 6. Stop time-consuming manual planning work Get an optimized plan in secondsPlanningForce focuses on drastically reducing the planning work and improving the Its planning engine builds an optimized plan in seconds, whether it is athe project plan, typically requires a lot of yourEven more work is required when you want toWith PlanningForce, when you have to re-plan,just hit the ‘Scheduling button and a new opti-mized plan is delivered immediately! Scalability: manage dozens or thousands of tasks and resources with the same ease Scheduling: build an optimized schedule in seconds from short to long-term Re-planning: take account of progress and changes and re-plan on the spot Reports: generate and read intelligent reports as clear summaries, not novels use project and task group templates Encodings: experiment innovative ergonomics to speed up your encodings Navigation: Exports: save any kind of data in a click and use it in other programs 8
  9. 9. 7. One version of the truth across your organizationOne of the goals of the PMO organization is to make sure everyone will be able to share and Basic recommendationsThe better you implement the following basic rules at the PMO organization scale, the competence matrix in light as of the project requirements, not from HR much as possible and avoid free style lists Avoid named-resource requirements and Stop duration-driven task encourage the use of skill requirements instead resource, but do it as if it was handled by an average-skilled person Break the walls between departmentsCollaboration inside the PMO organization dependson two factors: The harmonization of the planning techniques The sharing of resources 9
  10. 10. Harmonizing planning techniques Use one single competence matrix for all the departments Unify the competence assessment procedures Use one central repository as PM tool Apply our recommendations for having "one version of the truth"Increase the sharing of resources Encourage the transparency about how and where resources are used Give to everyone the same importance in the negociation processes 10
  11. 11. Visit us atwww.planningforce.com

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