Invoice Automation

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Invoice Automation

  1. 1. Invoice Automation
  2. 2. Invoice Automation What is Invoice Automation?
  3. 3. Invoice Automation <ul><li>Invoice handling process and providing straight-through processing for Accounts Payable. </li></ul><ul><ul><li>Invoice Processing work flow </li></ul></ul><ul><ul><li>Efficiency </li></ul></ul><ul><ul><li>Control </li></ul></ul><ul><ul><li>Visibility </li></ul></ul><ul><ul><li>Invoice Matching </li></ul></ul><ul><ul><ul><li>Eliminates Errors </li></ul></ul></ul><ul><ul><li>Performance </li></ul></ul><ul><ul><li>Pay and save </li></ul></ul>
  4. 4. Invoice Automation <ul><ul><li>Capture </li></ul></ul><ul><ul><li>Email </li></ul></ul><ul><ul><li>cXML </li></ul></ul><ul><ul><li>Image </li></ul></ul><ul><ul><li>Vendor Portal </li></ul></ul><ul><ul><li>File Upload </li></ul></ul><ul><ul><li>External Source (Cortex) </li></ul></ul><ul><ul><li>Invoice KPI’s </li></ul></ul>
  5. 5. Invoice Automation <ul><ul><li>Export </li></ul></ul><ul><ul><li>Send Invoice to external system. </li></ul></ul><ul><ul><li>xml </li></ul></ul><ul><ul><li>file </li></ul></ul><ul><ul><li>database </li></ul></ul><ul><ul><li>Payment </li></ul></ul><ul><ul><li>Capture payment information for tracking. </li></ul></ul>
  6. 6. Invoice Automation
  7. 7. Invoice Automation receive correct dispute code match approve pay inquiry enter external system interaction ProcureIT internal process
  8. 8. Quiz <ul><ul><li>Which ProcureIt version was Invoice Automation released? </li></ul></ul><ul><ul><li>Who was our first eInvoice client? </li></ul></ul><ul><ul><li>Who is a first Invoice Automation client? </li></ul></ul><ul><ul><li>Which client was behind the invoice work flow changes? </li></ul></ul>
  9. 9. Invoice Automation <ul><ul><li>Invoice Processing work flow </li></ul></ul>
  10. 10. Invoice Automation Entry Process workflow (Pre-Process/Discrepancy/Approval/Payment) Short Receive Short Pay Exceptions Rejections Invoice Type
  11. 11. Invoice Automation Recurring Invoice Payment Discounts GL Templates Copy of existing invoices
  12. 12. Invoice Automation Invoice Only Mode API
  13. 13. Invoice Pre-Process
  14. 14. Pre-Process <ul><li>Invoice can be sent to pre-process for review/editing </li></ul>
  15. 15. Invoice Discrepancy
  16. 16. Discrepancy <ul><li>Two types of discrepancy </li></ul><ul><ul><li>Receiving discrepancy </li></ul></ul><ul><ul><li>Financial discrepancy </li></ul></ul>
  17. 17. Invoice Post-Process
  18. 18. Post Process <ul><li>Allows to review invoice before approval </li></ul>
  19. 19. Invoice Approval
  20. 20. Common Users for Invoice Spend Rules <ul><li>Organizational Invoice Manager Approval Routing by </li></ul><ul><ul><li>Departmental Contact followed by spending limits </li></ul></ul><ul><ul><ul><li>Most common method at this point </li></ul></ul></ul><ul><ul><ul><ul><li>Used with Centralized AP </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Today’s organizations are linking an Invoice Image which can be viewed by the approver </li></ul></ul></ul></ul><ul><ul><li>Creator </li></ul></ul><ul><ul><li>Project Manager </li></ul></ul>
  21. 21. Common Uses for Invoice Condition Rules <ul><li>Organizational Invoice Manager Approval Routing by </li></ul><ul><ul><li>Header </li></ul></ul><ul><ul><li>Detail </li></ul></ul><ul><ul><li>Distribution </li></ul></ul>
  22. 22. Invoice Approval <ul><li>Approver can approve, reject, void, short pay invoice. </li></ul><ul><li>Approver can add notes and attachments. </li></ul><ul><li>Approvers can be given the ability to modify GL codes. </li></ul><ul><li>Approvers can view image if integrated with imaging system. </li></ul><ul><li>Demo </li></ul>
  23. 23. Invoice Post-Approval
  24. 24. Post Approval <ul><li>Invoice can be directly exported to AP/GL. </li></ul><ul><li>Post approval clearing work queues can be created if required. </li></ul>
  25. 25. Invoice Automation <ul><ul><li>Invoice Matching </li></ul></ul>
  26. 26. Invoice Automation <ul><ul><li>Capture </li></ul></ul>
  27. 27. Invoice Automation <ul><ul><li>Export </li></ul></ul>
  28. 28. Invoice Automation <ul><ul><li>Payment </li></ul></ul>
  29. 29. Invoice Automation New Invoice Matching

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