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Invoice Automation

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Transcript

  • 1. Invoice Automation
  • 2. Invoice Automation What is Invoice Automation?
  • 3. Invoice Automation
    • Invoice handling process and providing straight-through processing for Accounts Payable.
      • Invoice Processing work flow
      • Efficiency
      • Control
      • Visibility
      • Invoice Matching
        • Eliminates Errors
      • Performance
      • Pay and save
  • 4. Invoice Automation
      • Capture
      • Email
      • cXML
      • Image
      • Vendor Portal
      • File Upload
      • External Source (Cortex)
      • Invoice KPI’s
  • 5. Invoice Automation
      • Export
      • Send Invoice to external system.
      • xml
      • file
      • database
      • Payment
      • Capture payment information for tracking.
  • 6. Invoice Automation
  • 7. Invoice Automation receive correct dispute code match approve pay inquiry enter external system interaction ProcureIT internal process
  • 8. Quiz
      • Which ProcureIt version was Invoice Automation released?
      • Who was our first eInvoice client?
      • Who is a first Invoice Automation client?
      • Which client was behind the invoice work flow changes?
  • 9. Invoice Automation
      • Invoice Processing work flow
  • 10. Invoice Automation Entry Process workflow (Pre-Process/Discrepancy/Approval/Payment) Short Receive Short Pay Exceptions Rejections Invoice Type
  • 11. Invoice Automation Recurring Invoice Payment Discounts GL Templates Copy of existing invoices
  • 12. Invoice Automation Invoice Only Mode API
  • 13. Invoice Pre-Process
  • 14. Pre-Process
    • Invoice can be sent to pre-process for review/editing
  • 15. Invoice Discrepancy
  • 16. Discrepancy
    • Two types of discrepancy
      • Receiving discrepancy
      • Financial discrepancy
  • 17. Invoice Post-Process
  • 18. Post Process
    • Allows to review invoice before approval
  • 19. Invoice Approval
  • 20. Common Users for Invoice Spend Rules
    • Organizational Invoice Manager Approval Routing by
      • Departmental Contact followed by spending limits
        • Most common method at this point
          • Used with Centralized AP
          • Today’s organizations are linking an Invoice Image which can be viewed by the approver
      • Creator
      • Project Manager
  • 21. Common Uses for Invoice Condition Rules
    • Organizational Invoice Manager Approval Routing by
      • Header
      • Detail
      • Distribution
  • 22. Invoice Approval
    • Approver can approve, reject, void, short pay invoice.
    • Approver can add notes and attachments.
    • Approvers can be given the ability to modify GL codes.
    • Approvers can view image if integrated with imaging system.
    • Demo
  • 23. Invoice Post-Approval
  • 24. Post Approval
    • Invoice can be directly exported to AP/GL.
    • Post approval clearing work queues can be created if required.
  • 25. Invoice Automation
      • Invoice Matching
  • 26. Invoice Automation
      • Capture
  • 27. Invoice Automation
      • Export
  • 28. Invoice Automation
      • Payment
  • 29. Invoice Automation New Invoice Matching

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