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Job Description
Job Specification
Job profile
Presented by;
Piyush Dobariya
Learning Objectives
• Introduction of Job Analysis
• Job Description
– Meaning
– Contents & Exhibit
• Job Specification
– Meaning
– Contents & Exhibit
• Advantages & Disadvantages of
Job Description
• Advantages & Disadvantages of
Job Specification
Introduction of Job Analysis
#
•Job analysis is the formal process
of identifying the content of a job
in terms activities involved and
attributes needed to perform the
work and identifies major job
requirements
•There are two outcomes of job
analysis :
Job description
Job specification
Meaning
JOB DESCRIPTION is an organized factual
statement of job contents in the form of duties
and responsibilities of a specific job. The
preparation of job description is very
important before a vacancy is advertised. It
tells in brief the nature and type of job.
contents
SPECIMAN
Job Specification
Meaning
• JOB SPECIFICATION is a statement which tells us
minimum acceptable human qualities which helps to
perform a job.
• employee specifications or a job specification is a written
statement of educational qualifications, specific qualities,
level of experience, physical, emotional, technical and
communication skills required to perform a job,
responsibilities involved in a job and other unusual sensory
demands. It also includes general health, mental health,
intelligence, aptitude, memory, judgment, leadership skills,
emotional ability, adaptability, flexibility, values and
ethics, manners and creativity, etc.
contents
SPECIMAN
Purpose of JD
Human Resource
Department
Employees
Supervisors or
Managers
• Recruitment & Selection
•Training & Development
• Performance Appraisal
• Human Resource Planning
• Hr Information System
•Management For People
•Compensation
•Legal Requirement Fulfillment
•Promotion
•Goal
•Future demand
•Flow of communication
•Role, duties & responsibilities
•Working condition
•Carrier planning
•Job clearity
•Formulate the performance plans
•Role, duties & responsibilities
•Helping the controling activities
•Suitable candidate
•Help in decision making process
Disadvantages
• The main disadvantage of general
purpose job description is that it does
not provide managers with full-fledged
information about job context and sub
tasks. Sometimes, a manager may fail
to extract correct information from such
small amount of data.
Advantages of Job Specification
(1)
• Job specification helps in hiring an appropriate person for
an appropriate position. The contents are :
– Job title and designation
– Educational qualifications for that title
– Physical and other related attributes
– Physique and mental health
– Special attributes and abilities
– Maturity and dependability
– Relationship of that job with other jobs in a concern
Advantages of Job Specification
(2)
 It is helpful in preliminary screening in the selection
procedure.
 It helps in giving due justification to each job.
 It also helps in designing training and development
programmes.
 It helps the supervisors for counseling and monitoring
performance of employees.
 It helps in job evaluation
 It helps the management to take decisions regarding
promotion, transfers and giving extra benefits to the
employees
Disadvantages
• Though it assists managers in
decision making process but it has its
own limitations. The process, however,
may take very long and consume lots of
human efforts. Since, it involves collecting
detailed information; the biased nature of
job analyst can cause severe problems.
The data collected may not be 100
percent genuine.
Thank You!

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job discrimination,job specification and job analysis

  • 1. Job Description Job Specification Job profile Presented by; Piyush Dobariya
  • 2. Learning Objectives • Introduction of Job Analysis • Job Description – Meaning – Contents & Exhibit • Job Specification – Meaning – Contents & Exhibit • Advantages & Disadvantages of Job Description • Advantages & Disadvantages of Job Specification
  • 3. Introduction of Job Analysis # •Job analysis is the formal process of identifying the content of a job in terms activities involved and attributes needed to perform the work and identifies major job requirements •There are two outcomes of job analysis : Job description Job specification
  • 4. Meaning JOB DESCRIPTION is an organized factual statement of job contents in the form of duties and responsibilities of a specific job. The preparation of job description is very important before a vacancy is advertised. It tells in brief the nature and type of job.
  • 7. Job Specification Meaning • JOB SPECIFICATION is a statement which tells us minimum acceptable human qualities which helps to perform a job. • employee specifications or a job specification is a written statement of educational qualifications, specific qualities, level of experience, physical, emotional, technical and communication skills required to perform a job, responsibilities involved in a job and other unusual sensory demands. It also includes general health, mental health, intelligence, aptitude, memory, judgment, leadership skills, emotional ability, adaptability, flexibility, values and ethics, manners and creativity, etc.
  • 10. Purpose of JD Human Resource Department Employees Supervisors or Managers • Recruitment & Selection •Training & Development • Performance Appraisal • Human Resource Planning • Hr Information System •Management For People •Compensation •Legal Requirement Fulfillment •Promotion •Goal •Future demand •Flow of communication •Role, duties & responsibilities •Working condition •Carrier planning •Job clearity •Formulate the performance plans •Role, duties & responsibilities •Helping the controling activities •Suitable candidate •Help in decision making process
  • 11. Disadvantages • The main disadvantage of general purpose job description is that it does not provide managers with full-fledged information about job context and sub tasks. Sometimes, a manager may fail to extract correct information from such small amount of data.
  • 12. Advantages of Job Specification (1) • Job specification helps in hiring an appropriate person for an appropriate position. The contents are : – Job title and designation – Educational qualifications for that title – Physical and other related attributes – Physique and mental health – Special attributes and abilities – Maturity and dependability – Relationship of that job with other jobs in a concern
  • 13. Advantages of Job Specification (2)  It is helpful in preliminary screening in the selection procedure.  It helps in giving due justification to each job.  It also helps in designing training and development programmes.  It helps the supervisors for counseling and monitoring performance of employees.  It helps in job evaluation  It helps the management to take decisions regarding promotion, transfers and giving extra benefits to the employees
  • 14. Disadvantages • Though it assists managers in decision making process but it has its own limitations. The process, however, may take very long and consume lots of human efforts. Since, it involves collecting detailed information; the biased nature of job analyst can cause severe problems. The data collected may not be 100 percent genuine.

Editor's Notes

  1. Job specification helps in hiring an appropriate person for an appropriate position. The contents are :Job title and designation Educational qualifications for that title Physical and other related attributes Physique and mental health Special attributes and abilities Maturity and dependability Relationship of that job with other jobs in a concern
  2. Job specification helps in hiring an appropriate person for an appropriate position. The contents are :Job title and designation Educational qualifications for that title Physical and other related attributes Physique and mental health Special attributes and abilities Maturity and dependability Relationship of that job with other jobs in a concern