Risk Management PlanProject Management TemplatesRISK MANAGEMENT PLAN           2013                                       ...
Risk Management PlanIndexTable of Contents1       Purpose ...................................................................
Risk Management Plan8      Communication Record .............................................................................
Risk Management Plan20   Risk Monitoring & Control ..........................................................................
Risk Management Plan1 Purpose2 Scope3 Audience4 References                                      Page | 5
Risk Management Plan5 Glossary5.1 Acronyms         Acronym   Description         PMP       Project Management Plan        ...
Risk Management Plan  5.2 DefinitionsTerm                   DefinitionStakeholder            Project Stakeholders are indi...
Risk Management Plan5.4 Sponsor    S.No.     Name       Department           Role            Email5.5 Steering Committee  ...
Risk Management Plan  5.6 Other Stakeholder(s) Group 1[Capture information regarding other stakeholder(s), for example a g...
Risk Management Plan  5.7 Other Stakeholder (s) Group 2[Capture information regarding other stakeholder(s), for example a ...
Risk Management PlanS.No.   Stakeholder      Communication Requirements              Communication        Group           ...
Risk Management Plan2   Project Team      Timely clarification of project          Updating Project Office with         ...
Risk Management Plan                  Information.                              Stakeholder with the Project              ...
Risk Management Plan                     Nonconformance of                      deliverables to project                  ...
Risk Management Plan 7 Communication Process and TechnologyThis section captures the communication process used in the Pro...
Risk Management Plan   Regular                       Send / Receive          Microsoft    communication with           ...
Risk Management Plan 8 Communication RecordThe tabular format describes the Communication Record followed in the project. ...
Risk Management Plan 9 Escalation ProcessThis section covers the escalation process followed in the Project for speedy res...
Risk Management Plan9.2 Escalation Process for Stakeholder Group 1       S.No.   From: Role    To: Escalation        Issue...
Risk Management PlanTEMPLATE 7: Risk Management Plan    Project Name: <<                   >>              Version:       ...
Risk Management PlanDocument Information             Author             Reviewer             ApproverRevision History     ...
Risk Management Plan 10 PurposeThe purpose of this Risk Management Plan is to identify the risks in the project, analyze t...
Risk Management Plan13 Referencesoo14 Glossary14.1      Acronyms    Acronym          Description                          ...
Risk Management Plan14.2   Definitions         Term          Definition         Risk          Risk is an uncertain event o...
Risk Management Plan 15 Risk IdentificationRisk identification involves determining which risks might affect the project a...
Risk Management Plan                 R 005                 R 006                 R 007                 R 008              ...
Risk Management PlanThe Probability –Impact (PI) value is the multiplication of Probability and Impact. Its value is calcu...
Risk Management Plan                Risk    Risk Description                    Risk              Risk Impact   PI Value  ...
Risk Management PlanThe PI value is multiplication of these values and all Risks who have a PI value of less than four are...
Risk Management Plan 19 Risk Response PlanningRisk response planning is the process of developing options and determining ...
Risk Management PlanNo      TechniqueR 001R 002R 003R 004R 005R 007R 008R 009R 010                                   Page ...
Risk Management Plan 20 Risk Monitoring & ControlRisk monitoring and control is the process of keeping track of the identi...
Risk Management Plan 21 Organization & ResponsibilitiesThis section lists the organization responsibilities of the project...
Upcoming SlideShare
Loading in...5
×

PMP - Risk Management plan & template

8,845

Published on

Documentation on PMP Risk Management Plan & Template.

If you like a downloaded version, add me to your network on Linkedin

www.linkedin.com/in/alliegentry

and in the invite, please let me know you would like a word copy of this document.

Allie Gentry
PivotLogix

0 Comments
3 Likes
Statistics
Notes
  • Be the first to comment

No Downloads
Views
Total Views
8,845
On Slideshare
0
From Embeds
0
Number of Embeds
1
Actions
Shares
0
Downloads
89
Comments
0
Likes
3
Embeds 0
No embeds

No notes for slide

PMP - Risk Management plan & template

  1. 1. Risk Management PlanProject Management TemplatesRISK MANAGEMENT PLAN 2013 Page | 1
  2. 2. Risk Management PlanIndexTable of Contents1 Purpose ..............................................................................................................52 Scope ...................................................................................................................53 Audience ............................................................................................................54 References.........................................................................................................55 Glossary..............................................................................................................65.1 Acronyms .............................................................................................................65.2 Definitions ............................................................................................................7Stakeholder Analysis...............................................................................................75.3 Project Team .......................................................................................................75.4 Sponsor ................................................................................................................85.5 Steering Committee ...........................................................................................85.6 Other Stakeholder(s) Group 1 .........................................................................95.7 Other Stakeholder (s) Group 2 ...................................................................... 106 Communication Requirements & Responsibilities ........................... 107 Communication Process and Technology ............................................ 15 Page | 2
  3. 3. Risk Management Plan8 Communication Record .............................................................................. 179 Escalation Process........................................................................................ 189.1 Issue Categories ............................................................................................... 189.2 Escalation Process for Stakeholder Group 1 ............................................... 199.3 Escalation Process for Stakeholder Group 2 ............................................... 1910 Purpose ............................................................................................................ 2211 Scope ................................................................................................................. 2212 Audience .......................................................................................................... 2213 References....................................................................................................... 2314 Glossary............................................................................................................ 2314.1 Acronyms ........................................................................................................ 2314.2 Definitions....................................................................................................... 2415 Risk Identification ........................................................................................ 2516 Risk List ............................................................................................................ 2517 Qualitative Risk Analysis ........................................................................... 2618 Quantitative Risk Analysis ........................................................................ 2819 Risk Response Planning ............................................................................. 30 Page | 3
  4. 4. Risk Management Plan20 Risk Monitoring & Control ......................................................................... 3221 Organization & Responsibilities .............................................................. 33 Page | 4
  5. 5. Risk Management Plan1 Purpose2 Scope3 Audience4 References Page | 5
  6. 6. Risk Management Plan5 Glossary5.1 Acronyms Acronym Description PMP Project Management Plan PMO Project Management Office Page | 6
  7. 7. Risk Management Plan 5.2 DefinitionsTerm DefinitionStakeholder Project Stakeholders are individuals and organizations that are actively involved in the project, or whose interests maybe positively or negatively affected as a project execution or project completion.Stakeholder Analysis 5.3 Project Team S.No. Name Department Role Email Page | 7
  8. 8. Risk Management Plan5.4 Sponsor S.No. Name Department Role Email5.5 Steering Committee S.No. Name Department Role Email Page | 8
  9. 9. Risk Management Plan 5.6 Other Stakeholder(s) Group 1[Capture information regarding other stakeholder(s), for example a group of stakeholders at customer end.] S.No. Name Department Role Email Page | 9
  10. 10. Risk Management Plan 5.7 Other Stakeholder (s) Group 2[Capture information regarding other stakeholder(s), for example a group of stakeholders at customer end.] S.No. Name Department Role Email 6 Communication Requirements & ResponsibilitiesThis section analyzes and captures the communication requirements of each of the Stakeholder’s group and alsocaptures their responsibilities towards the other group. Page | 10
  11. 11. Risk Management PlanS.No. Stakeholder Communication Requirements Communication Group Responsibilities1 Program  Communicate project  Updating all other Management/ objectives. stakeholder group with Project Office accurate information about the project progress.  Objective expectation from all other Stakeholder group about the project aim.  Remove conflict regarding any requirements  Conflicting requirement  Providing all relevant project information in a user friendly  Communicate policies and and timely manner. standards, escalation process  Any Cost or schedule  Communicate success factors, overrun training benefits, deliverables quality requirements  Getting up to date and  Project stakeholder accurate information from the satisfaction. Project team about the status of the ongoing tasks.  Page | 11
  12. 12. Risk Management Plan2 Project Team  Timely clarification of project  Updating Project Office with related requirements ongoing tasks progress  Task assigned to individual  Communicate any training team members requirements to be addressed by PMO Office  Any dependencies of their tasks.  Seek Clarification on conflicting roles and responsibilities  Resolution of Issues within the Project Team  Any issue impacting their task performance  Resolution of Issues with other Project Team  Raise any conflict to PMO office with any team members  Timely update of Issue(s) assigned to a team member.3 Steering  Summarized Project Progress  Timely resolution of Committee Information. escalated Issues  Summarized Issues  Updating Organization level Page | 12
  13. 13. Risk Management Plan Information. Stakeholder with the Project Progress  Deviation between Planned and Actual Schedule (s).  Deviation from allocated budget.4 Sponsor  Deviation from allocated  Map rewards against budget. performance.  Deviation from Scope of Work.  Timely resolution of escalated Issues.  Project Progress Information  Analyze Project Success  Issues Information  Contribute to Lesson Learnt  Risks  Project Sign off.  Performance reporting of project team members Page | 13
  14. 14. Risk Management Plan  Nonconformance of deliverables to project objectives.5 Other Stakeholder Group 16 Other Stakeholder Group 2 Page | 14
  15. 15. Risk Management Plan 7 Communication Process and TechnologyThis section captures the communication process used in the Project and technologies used to have effective communication. Stakeholder Communication Steps to get Desired Communication Group Requirements Information Technology Business User  Up to date   PMO Tool information about Project Progress  Regular  Send / Receive  Microsoft communication with Email Exchange e-Business team  Formal meeting with  Face to Face  Meeting members working on Meeting Minutes the project for Template clarification Program  Information about   PMO Tool Management/ project/Task Progress Project Office Page | 15
  16. 16. Risk Management Plan Regular  Send / Receive  Microsoft communication with Email Exchange the Project Team Formal meeting with  Face to Face  Meeting members working on Meeting Minutes the project Template Issues capturing  Face to Face  Microsoft Meeting Exchange  Send/ Receive E- Mail  Issue Log Template Escalation Channel  Face to Face  Microsoft Meeting including, Exchange Sponsor, General Manager, and Steering  Issue Log Committee Template  Send/ Receive E- Mail to/from above stakeholders Summarized Project  Team Communication (Trouble Tickets, Issues, Resolution) Page | 16
  17. 17. Risk Management Plan 8 Communication RecordThe tabular format describes the Communication Record followed in the project. Communication Purpose Responsibility Audience/ Timing/ Type of Communication Participants/ Frequency Communicati Record Stakeholders on WSR Report Project Weekly Meeting Meeting Minutes status review reporting Steering Project Monthly or Meeting Meeting Minutes Committee Review Need base Meeting Iteration Iteration End of every Meeting Iteration Success Report Review Iteration Summary Report Email Page | 17
  18. 18. Risk Management Plan 9 Escalation ProcessThis section covers the escalation process followed in the Project for speedy resolution of the issues identified in the Project.The escalation process is identified in terms of the Key resources of the Project and the next authority in line to address theissues. There shall be different escalation process for different stakeholder group identified above in this plan. 9.1 Issue CategoriesEscalation process depends upon the Issue categories. There shall be different escalation process and authority for differenttypes of issues. This sections list the three different types of Issue categories identified for the Project.  Technical  Commercial  Project Management Page | 18
  19. 19. Risk Management Plan9.2 Escalation Process for Stakeholder Group 1 S.No. From: Role To: Escalation Issue Category When to Escalate & Name Role & Name9.3 Escalation Process for Stakeholder Group 2 S.No. From: Role To: Escalation Role Issue Category When to Escalate & Name & Name Page | 19
  20. 20. Risk Management PlanTEMPLATE 7: Risk Management Plan Project Name: << >> Version: Release Date: Page | 20
  21. 21. Risk Management PlanDocument Information Author Reviewer ApproverRevision History Date Version Section Change Description Author Changed Page | 21
  22. 22. Risk Management Plan 10 PurposeThe purpose of this Risk Management Plan is to identify the risks in the project, analyze the impact of these risks and proposesteps to manage them. The objectives of Project Risk Management are to increase the probability and impact of positive events,and decrease the probability of events adverse to the project. 11 ScopeThis document primarily concerns itself with Risks & Mitigation Plan relating to the XXX Project. Risk Managementincludes processes concerned with conducting risk management planning, identification, analysis, responses, andmonitoring and control on a project. The scope of the document is limited to: o Risk Identification o Risk List o Qualitative Risk Analysis o Quantitative Risk Analysis o Risk Response Planning, and o Risk Monitoring & Control 12 AudienceThe intended audience of this document is: o Page | 22
  23. 23. Risk Management Plan13 Referencesoo14 Glossary14.1 Acronyms Acronym Description Page | 23
  24. 24. Risk Management Plan14.2 Definitions Term Definition Risk Risk is an uncertain event or condition, that if occurs, has a positive or negative effect on project objective, such as cost, time, scope, or quality. A risk has a cause and, if it occurs, a consequence. Stakeholder Project Stakeholders are individuals and organizations that are actively involved in the project, or whose interests may be positively or negatively affected as a project execution or project completion. Page | 24
  25. 25. Risk Management Plan 15 Risk IdentificationRisk identification involves determining which risks might affect the project and documenting their characteristics. Itis an iterative process. Risks are identified throughout the project life cycle.Following Risk Identification process shall be followed in XXX project. 16 Risk ListThis section lists all identified Risks in the XXX Project. This is the list of Risks as of now and subject to change asthe project progresses. Project Manager shall be responsible to continuously update the risk list. Risk Risk Description Risk Category Identified No During R 001 R 002 R 003 R 004 Page | 25
  26. 26. Risk Management Plan R 005 R 006 R 007 R 008 R 009 R 010 17 Qualitative Risk AnalysisQualitative Risk Analysis is the process of assessing the impact and likelihood of identified Risks. Based on thisanalysis, the prioritized risks shall be identified and further analyzed and managed.Risk Probability and Impact Assessment: investigates the likelihood that each risk will occur. Risk impactassessment investigates the potential effect on a project objective such as time, cost, scope, or quality, includingboth negative effects for threats and positive effects for opportunities.The analysis is done in terms of Risk probability and Risk consequences. Risk probability is the likelihood that Riskwill occur. Risk consequence is the effect on project objectives if the risk event occurs. Both the parameters aredescribed in three qualitative levels, which are Low, Medium and High. Page | 26
  27. 27. Risk Management PlanThe Probability –Impact (PI) value is the multiplication of Probability and Impact. Its value is calculated with thefollowing equation. Risk Probability (P) Risk Impact (I) PI Value High High Very High High Medium High High Low Medium Medium High High Medium Medium Medium Medium Low Low Low High Medium Low Medium Low Low Low Low Page | 27
  28. 28. Risk Management Plan Risk Risk Description Risk Risk Impact PI Value No Probability (I) (P) R 001 R 002 R 003 R 004 R 005 R 007 18 Quantitative Risk AnalysisThe quantitative Risk Analysis process aims to analyze numerically the probability of each risk and its consequenceon project objectives. The Risk Probabilities are measured on a scale of 1 to 1.0 and these values correspond to10% probability of Risk happening to 100%. The impact of the Risk is captured also on a scale of 1 to 10. Page | 28
  29. 29. Risk Management PlanThe PI value is multiplication of these values and all Risks who have a PI value of less than four are not consideredfor Risk response planning. However, these calculations shall be periodically reviewed by the PMO. Risk Risk Description Risk Risk PI Value No Probability Impact (I) (P) R 001 R 002 R 003 R 004 R 005 R 007 Page | 29
  30. 30. Risk Management Plan 19 Risk Response PlanningRisk response planning is the process of developing options and determining actions to enhance opportunities andreduce threats to the project objectives. It includes the identification and assignment of one or more persons (riskresponse owner) to take responsibility for each agreed to risk response.One of the following four approaches shall be used to respond to the Risk. o Avoidance: Risk Avoidance is changing the Project Plan to eliminate the Risk or to protect the Project objectives from its impact. o Transference: Risk Transference is to shift the consequence of the Risk to a third party together with ownership of the response. o Mitigation: Risk Mitigation is to reduce the probability or consequence of an adverse Risk event to an acceptable threshold. o Acceptance: Risk Acceptance is to accept the risk as it is and have a contingency plan in case it occurs. Risk Risk Description Risk Response Risk Response Page | 30
  31. 31. Risk Management PlanNo TechniqueR 001R 002R 003R 004R 005R 007R 008R 009R 010 Page | 31
  32. 32. Risk Management Plan 20 Risk Monitoring & ControlRisk monitoring and control is the process of keeping track of the identified Risks, identifying new Risks, ensuringthe execution of the risk response plan and evaluating their effectiveness in reducing Risks. Risk monitoring &control shall be done throughout the project lifecycle.Recommended Corrective Actions: include Contingency plans and Workaround Plans. The latter are responsesthat were not initially planned, but are required to deal with emerging risks that were previously unidentified oraccepted passively.Recommended Preventive Actions: These are used to bring the project into compliance with the projectmanagement plan. Risk Review and Risk No Risk Description Update on Risk Status Reporting Schedules R 001 R 002 R 003 R 004 R 005 R 007 Page | 32
  33. 33. Risk Management Plan 21 Organization & ResponsibilitiesThis section lists the organization responsibilities of the project with respect to Risks. Person Role (s) Tasks & Responsibilities Page | 33
  1. ¿Le ha llamado la atención una diapositiva en particular?

    Recortar diapositivas es una manera útil de recopilar información importante para consultarla más tarde.

×