Lean Green Sorting

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Good afternoon. My name is Matt Lennon and I am the Sorter Product Line Manager for Pitney Bowes. Thank you for giving me a few minutes of your time today to show you how Pitney Bowes sorters are lean , how Pitney Bowes sorters are green , and hopefully to help you realize that your organization cannot possibly go another day without a Pitney Bowes sorter.

We’ll start with the lean. What exactly do we mean when we say that sorting can be lean? [CLICK] First, when you look at sorting in the context of your entire workflow … at all of the processes that you undergo to get your mail out the door … how can sorting fit in and actually streamline that entire process? [CLICK] Second, when you look at the mail sorter on its own, what features make Pitney Bowes sorters stand out as more efficient and streamlined? Here are 5 great examples of how Pitney Bowes sorters are lean.

Example #1: You can integrate Pitney Bowes sorters into your entire workflow to streamline your operations. By integrating your sorter, you can leverage data which you already have to minimize the amount of time you need to sort your mail. How do we do this? By utilizing ZIP Code information contained within your Mail Run Data Files we can set up a sort scheme to help ensure optimum utilization of your sorter pockets and reduce the number of physical sort passes required, saving time, money and energy. This is especially valuable for organizations which have a variety in their ZIP Code distribution from day to day.

Example #2: You can include sorting in your end-to-end job tracking with our new DFWorks® Sorter integration. By monitoring real-time workflow, resource, job and mailpiece status you can pinpoint opportunities to streamline your operations. You can also leverage the sorter to capture envelope images for piece-level reporting, mailpiece look-up and proof of mailing.

Example #3: If your operation is like many I have seen, you are using manual labor and a lot of space to sort your incoming mail—you may even be using an entirely separate department and space. With the latest addition of our inbound solution for EZ-Flats, all Pitney Bowes sorters are now capable of being used as both inbound and outbound sorters. You can use the inbound application to sort incoming mail in the morning, then the outbound application to prepare mail for the USPS in the afternoon.

Example #4: Many people believe that sorting extends the amount of time needed to process their mail. We have some customers who have found the opposite to be true. By commingling all of their print jobs on a sorter, these customers eliminate time consuming individual job preparation, and with the new Intelligent Mail® barcode Full Service option they can entirely eliminate their USPS® paperwork by utilizing the USPS seamless acceptance and the electronic MAIL.DAT submission process. But what about the sorter itself? Our last lean example highlights some features on Pitney Bowes sorters that streamline the sorting process. Here are some quick examples:

The thick mail button on our Olympus sorter line. This button facilitates quick changeover between sorting jobs with thin mail with thicker mail.

Also on our Olympus sorter line, our new Flexible Tier sorter allows you to design a system which meets your unique workflow needs, whether you want two pocket tiers, three tiers, or four tiers, we can build a system to match your requirements.

With our VariSort sorter there are multiple options to streamline your workflow. These include an inline scale, inline labeling … and the ability to process multiple mail types on a single system.

So what about the green? When I said “green sorting” did you think I meant money or did you think I meant environmental savings? The good news is with Pitney Bowes sorters you get both.

Sorting on its own is a great example of how to bring environmental savings into your operation. Fully sorted mail submitted to the post office skips multiple USPS processing steps, for the environmental benefit of minimizing your mail’s total transportation costs. That comes back to you in the form of postage savings, but when you think about it you are contributing to the environmental savings of the entire mail delivery system.

At Pitney Bowes we are constantly working to reduce the environmental impact of our systems. Two examples include the pocket redesign we implemented on our Olympus sorter. These new pockets use significantly less electricity than our older model, whether you have two, three or four pocket tiers. We also just redesigned our camera and lighting system, completely eliminating disposable halogen bulbs by moving to long lasting LED technology.

And finally, let’s talk about money. Pitney Bowes sorters save you money by obtaining the highest read rates in the industry. And just a small difference in read rates can go a long way. This example shows how our sorters – that regularly obtain a 98% percent read rate – can result in significantly lower postage costs than what you can obtain with lower performing OCR systems. In fact, all of our time saving features can contribute to better postage rates. You have probably already noticed that we have multiple sorters in our booth today—including the new Olympus Flexible Tier Letter Sorter, EZ-Flats and our VariSort sorter. I invite you to ask me any questions you have about our sorter product line, and also to spend some time in the booth looking at all of the features and capabilities that our sorters offer.

Any questions? Thank you for your time.

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Lean Green Sorting - Presentation Transcript

Lean Green Sorting Matt Lennon May 19, 2009
How can sorting streamline your workflow? How streamlined is your sorter?
Integrate Your Sorter into Your Workflow Print Mail Finishing Sorting ZIP Code ® Information More Efficient Sorting
Include Sorting in Your ADF Solution
- Monitor real-time
- Automate your incoming mail process
Reduce Manual Labor
Eliminate individual job preparation by commingling jobs Eliminate USPS ® Paperwork with Seamless acceptance Reduce Total Mail Preparation Time
- “ Thick mail” button to optimize mail feeder settings
Streamline Job Changeover
Design a system to meet your workflow needs
- NEW! Flexible pocket options
0 4 1 3 2 2 Tray Rack Tiers Pocket Tiers
Process multiple mail types Streamline your sorting with modular choices
What about green?
Skip USPS Transport Steps
- Minimize transportation costs
- Speed the delivery of mail
- Environmental savings
Reduce Environmental Impact
- New pockets with reduced power usage
- New LED camera technology eliminates halogen bulb consumables
Reduce Postage Spend
- Higher read rates translate directly into savings
$164,320 Annual Postage Savings for Mixed ZIP Code Distribution Average Postage Cost Per Mail Piece* Based on read rates of 98% (Pitney) and 86% (Competitor), 100,000 mail pieces per day Comp.
Questions?