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Merx Electronic Tendering Suite

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Merx (Canada's Leading e-tendering service) …

Merx (Canada's Leading e-tendering service)

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  • 1. The MERX Electronic Tendering Suite Overview Presentation Canada’s leading e-tendering service
  • 2. Background & History
    • MERX has over 10 years of experience meeting the complex tendering needs of organizations including:
      • The Canadian Federal Government & many Canadian Provinces
      • Large Crown and Private Sector corporations
      • Municipalities, Academic, Social and Healthcare institutions
  • 3. Background & History
      • MERX is Canada’s largest electronic tendering service and a global leader in the development of electronic tendering technology.
      • Every day, tens of millions of dollars in goods and services tenders as well as construction related projects are posted on MERX by the Canadian federal government, many provincial governments, hundreds of other public organizations and many of Canada’s largest private and Crown corporations.
      • As a result, over 50,000 suppliers and contractors of all sizes rely on MERX every day as the most cost effective way for them to grow their business. They use MERX to find new business opportunities, gain marketplace intelligence and develop other business relationships.
  • 4. Tendering - Business Issues
    • Strategic
      • Management requires visibility and reporting throughout the process including reliable audit trails
      • Transparency, fairness and efficiency is critical
      • Value for money must be demonstrated by receiving quality, competitive bids
      • External service providers require oversight to ensure procurement policies are being met
    • Practical
      • Project advertising, document reproduction and distribution costs are climbing
      • Addendum notification, delivery and tracking is time consuming
      • Finding and evaluating new qualified vendors is critical
      • Available internal resources are either at or beyond capacity due to growing portfolio or fiscal restraints
  • 5.
    • Distribute & track documents, drawings & any addenda
    • Electronic Plans Room
    • Open or “By Invitation” tendering
    • Pre-qualify or attract new vendors by reaching the MERX 50,000+ supplier database
    • Bid Receiving Unit for electronic tracking of paper submissions
    • Support for Public Openings
    • Electronic Bid Submission & Receipt
    ADVERTISE THE PROJECT MANAGE TENDER DOCUMENTS MANAGE SUPPLIERS MANAGE BID RECEIPT
    • Master vendor list management for invited tenders
    • Manage supplier attributes
    • Supplier intent
    • Awards notification
    MERX ENTERPRISE REPORTING (for project managers, buyers, service providers & executives)  Audit trail of the entire process  Document Tracking  Contractor/Supplier Statistics MERX E-Tendering Suite
  • 6. The MERX Enterprise Solution
    • A Fully Integrated End-to-End Tendering Solution
      • Buyer controls the business process and document management
      • Tender “by invitation” or open to the MERX 50,000+ supplier database
      • Project managers, buyers & management all gain visibility and reporting on the entire process
      • Full support for distribution of Drawings & Specifications
  • 7. The MERX Enterprise Solution
    • A Fully Integrated End-to-End Tendering Solution
      • Fully detailed tracking and reporting at both the supplier & document levels
      • Electronic Plans Room and Scanning services available
      • Publish contract award notifications
  • 8. MERX Enterprise Service - Advanced Features
    • Can be used to create Vendors of Record or to identify vendors for other projects that require prequalification
    • Open or invited tendering
    • Ensure potential bid winner is eligible to win
    • Mandatory Requirements
    • Control access to secure or sensitive information
    • NDA
    • Advance indicator of number of potential bidders
    • Intent to Bid
    • Easy way to manage prequalified suppliers
    • Master Lists
    Benefit Feature
  • 9. MERX Enterprise Service - Advanced Features * not available in MERX Public Tenders
    • Provides complete visibility for buyers, managers and executives
    • Custom query and report generation on request
    • Advanced Reporting
    • Helps maintain up-to-date information on WSIB, bonding or other supplier information necessary to ensure compliance
    • Supplier Attributes
    • Consolidates the receipt of paper or electronic bid receipt into one location for management and reporting purposes
    • Bid Receiving Unit
    • Reduces or eliminates paper use
    • Shortens turnaround times for buyers and suppliers
    • Creates full audit trail
    • Electronic Bid Submission (EBS)
    Benefit Feature
  • 10. MERX Enterprise Service Advanced Features for Construction Related Projects
    • Centralized support for printing of large blueprint or complex bid packages with overnight delivery to the supplier
    • MERX Large Document Printing & Distribution
    • Allows suppliers and contractors to do measuring, markup and printing on CAD quality drawings
    • CAD file distribution (.dwf)
    • Allows suppliers and contractors to see and download trade specific drawing layers
    • Virtual Plans Room
    • Automated way to manage large numbers of drawings and specs typically found in a construction project while maintaining the directory and file structure they were created in
    • Electronic Distribution of Construction Drawings & Specifications (EDCDS)
    Benefit Feature
  • 11. Procurement Management Project Managers & Buyers Executive Management
    • Distribution & validation of tender components & associated addenda
    • Plan takers list
    • Intent to bid/site visit communications
    • Bidders list
    • Awards
    • Oversees own projects and projects of external service providers
    • Tender document preview
    • Key supplier activity
    • Number of plan takers
    • Bidders list
    • Awards
    • Audit trail of the entire process
    • Total number of projects broken down by dept., geography or service provider
    • Supplier statistics (active, bidding, winning, geographical distribution)
    MERX Enterprise Reporting
  • 12.
    • MERX Benefits Summary
      • Sustainable solution that reduces or eliminates advertising, paper production and distribution costs
      • Supports enforcement of corporate procurement policies
      • Increases internal productivity by reducing or eliminating many administrative tasks
  • 13.
    • MERX Benefits Summary
      • Generates increased competition by suppliers
      • Provides control and management insight over the tender process with real-time reporting
      • Creates a complete audit trail that tracks both buyer & supplier activity