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SAP University Alliances        Version    1.0        Authors Bret Wagner                                       Introducti...
SAP University Alliances    SAP ERP         Course Content      Introduction to SAP      Navigation      Sales & Distribut...
SAP University Alliances    SAP ERP         SAP          “Systems, Applications, and Products in Data Processing”      Nam...
SAP University Alliances    SAP ERP          Who is SAP?      SAP AG       - Founded in Walldorf, Germany in 1972       - ...
SAP University Alliances    SAP ERP         Integrated Business Solution Vendors      SAP (Systems, Applications, & Produc...
SAP University Alliances    SAP ERP         SAP Architecture      World-wide usage      Designed to satisfy the informatio...
SAP University Alliances    SAP ERP        SAP ERP      Enables a company to link it’s business processes      Ties togeth...
SAP University Alliances    SAP ERP               SAP Architecture      Client/Server Environment       - Client – hardwar...
SAP University Alliances    SAP ERP            SAP Architecture  PCs, Laptops, etc.                                       ...
SAP University Alliances    SAP ERP       SAP Business Suite                            SAP PLM                SAP        ...
SAP University Alliances    SAP ERP               SAP Business Suite                  SD               FI                 ...
SAP University Alliances    SAP ERP          SAP Software Applications      Solutions       -   SAP ERP                   ...
SAP University Alliances    SAP ERP          SAP ERP Business Modules      Collections of logically related transactions w...
SAP University Alliances    SAP ERP          SAP ERP Core Applications      Logistics       -   Sales & Distribution      ...
SAP University Alliances    SAP ERP           SAP Industry Solutions      Aerospace & Defense      Automotive             ...
SAP University Alliances        Version    1.0        Authors      Bret Wagner                                      Naviga...
SAP University Alliances    SAP ERP         Content      User guidance      User specific settings      Navigation in SAP ...
SAP University Alliances    SAP ERP        Learning Targets At the end of this chapter you can      Name the window elemen...
SAP University Alliances    SAP ERP     Log on to an SAP system© 2009 SAP AG                                 Page 1-19
SAP University Alliances    SAP ERP     SAP Easy Access Menu© 2009 SAP AG                              Page 1-20
SAP University Alliances    SAP ERP     SAP Easy Access Menu© 2009 SAP AG                              Page 1-21
SAP University Alliances    SAP ERP     Role-based User Menu© 2009 SAP AG                              Page 1-22
SAP University Alliances    SAP ERP                          DYNPRO ElementsCommand field                                 ...
SAP University Alliances    SAP ERP     ENJOY Initiative – Old Design                  Initial screen                     ...
SAP University Alliances    SAP ERP     ENJOY Initiative – New Design                                                  hea...
SAP University Alliances    SAP ERP          Help Functions                F1: Description of Input Fields                ...
SAP University Alliances    SAP ERP     SAP Help Portal                                  http://help.sap.com© 2009 SAP AG ...
SAP University Alliances    SAP ERP     Favorites© 2009 SAP AG                   Page 1-28
SAP University Alliances    SAP ERP     Transaction Codes© 2009 SAP AG                           Page 1-29
SAP University Alliances    SAP ERP     Transaction SEARCH_SAP_MENU© 2009 SAP AG                                     Page ...
SAP University Alliances    SAP ERP     Transaction ICON© 2009 SAP AG                          Page 1-31
SAP University Alliances    SAP ERP     Multiple Selection© 2009 SAP AG                            Page 1-32
SAP University Alliances    SAP ERP     User Profile Settings (local PC)© 2009 SAP AG                                     ...
SAP University Alliances    SAP ERP     User Profile Settings (SAP system)© 2009 SAP AG                                   ...
SAP University Alliances    SAP ERP     Desktop Shortcut© 2009 SAP AG                          Page 1-35
SAP University Alliances    SAP ERP          Summary You are now able to:       -   Name the window elements       -   Nav...
SAP University Alliances        Version    1.0        Authors Bret Wagner                                   Global Bike In...
SAP University Alliances    SAP ERP          Global Bike Incorporated      Company in the bicycle business      Initially ...
SAP University Alliances    SAP ERP         Core Business Processes Global Bike Inc.      Sell – Sales and Distribution (S...
SAP University Alliances    SAP ERP         Two Approaches of Learning      Standard Training       - Level 1: Introductor...
SAP University Alliances    SAP ERP     Cross-functional integration                                               Source ...
SAP University Alliances    SAP ERP        Process Integration                                                   Purchase ...
SAP University Alliances     SAP ERP         Process Integration                                                    Purcha...
SAP University Alliances       SAP ERP              Process Integration                                                   ...
SAP University Alliances       SAP ERP              Process Integration                                                   ...
SAP University Alliances    SAP ERP       Enterprise Structure (Global Bike Inc.)Credit Control                Client     ...
SAP University Alliances    SAP ERP© 2009 SAP AG       Page 1-47
SAP University Alliances    SAP ERP© 2009 SAP AG       Page 1-48
SAP University Alliances        Version    1.0        Authors Bret Wagner                                       Sales and ...
SAP University Alliances    SAP ERP       Functionality      Sales Support      Sales      Shipping and Transportation    ...
SAP University Alliances    SAP ERP        Chapter Overview      Sales and Distribution Org. Levels      Sales and Distrib...
SAP University Alliances    SAP ERP         Organizational Structure      S&D Structure                   Shipping Point  ...
SAP University Alliances    SAP ERP             Structure for Sales Order Processing                    Client 410        ...
SAP University Alliances    SAP ERP             Internal Sales Structure                                        US Sales O...
SAP University Alliances    SAP ERP                Structure for Distribution                                             ...
SAP University Alliances    SAP ERP     SD Master Data                                 Customer Master                    ...
SAP University Alliances    SAP ERP            Customer Master Data      Customer Master       -   Contains all of the inf...
SAP University Alliances    SAP ERP          Customer Master Data      The customer master information      is divided int...
SAP University Alliances    SAP ERP          Customer Master                         General Information relevant for the ...
SAP University Alliances    SAP ERP                 Material Master Data      Material Master       -   Contains all the i...
SAP University Alliances    SAP ERP            Material Master Views                                     Sales Data       ...
SAP University Alliances    SAP ERP             Material Master                              General Information relevant ...
SAP University Alliances    SAP ERP            Customer Material Information Record      Data on a material defined for a ...
SAP University Alliances    SAP ERP             Condition Master (Pricing)      Condition master data includes:       -   ...
SAP University Alliances    SAP ERP           Output      Output is information that is sent      to the customer using va...
SAP University Alliances    SAP ERP        Sales Order Process                Pre-sales        Sales Order                ...
SAP University Alliances    SAP ERP               Pre-Sales Activities (CRM Light)      Sales Support is a component of SD...
SAP University Alliances    SAP ERP           Pre-Sales Activities (CRM Light)      The ultimate goal of all pre-      sal...
SAP University Alliances    SAP ERP         Inquiry      An inquiry is a customer’s request to a company for information o...
SAP University Alliances    SAP ERP          Quotation      The quotation presents the      customer with a legally bindin...
SAP University Alliances    SAP ERP           Sales Order      Sales order processing can originate from a variety of docu...
SAP University Alliances    SAP ERP                 Sales Order      The sales document is made up      of three primary a...
SAP University Alliances    SAP ERP          Sales Order      The sales order contains all of the information needed to pr...
SAP University Alliances    SAP ERP        Delivery Scheduling      When an order is created the you must enter a requeste...
SAP University Alliances    SAP ERP          Backward Scheduling  Order          Material      Transp.             Goods  ...
SAP University Alliances    SAP ERP             Forward Scheduling                                                        ...
SAP University Alliances    SAP ERP         Shipping & Route Determination      During the creation of the sales order the...
SAP University Alliances    SAP ERP            Availability Check      Availability Check       -   Determines the materia...
SAP University Alliances    SAP ERP          Transfer to Planning      The order is transferred to      Material Requireme...
SAP University Alliances    SAP ERP          Pricing      The system displays pricing information for all sales documents ...
SAP University Alliances    SAP ERP        Credit Check      Allows your company to manage its credit exposure and risk fo...
SAP University Alliances    SAP ERP        Shipping & Transportation      The shipping process begins when you create the ...
SAP University Alliances    SAP ERP               Shipping      Sales Order 1                  Sales Order 4         Sales...
SAP University Alliances    SAP ERP         Delivery Creation      Checks order and materials to determine if a delivery i...
SAP University Alliances    SAP ERP         Delivery Creation      Generates packing proposal      Calculates weight and v...
SAP University Alliances    SAP ERP          Delivery Document      The Delivery Document initiates the delivery process a...
SAP University Alliances    SAP ERP        Picking      Quantities based on delivery note      Assigned date when picking ...
SAP University Alliances    SAP ERP        Loading and Packing      Identifies which packaging is to be used for specified...
SAP University Alliances    SAP ERP        Goods issue      Event that indicates the legal change in ownership of the prod...
SAP University Alliances    SAP ERP         Billing      The billing document is created by coping data from the sales    ...
SAP University Alliances    SAP ERP          Billing Documents      The billing document will      automatically create a ...
SAP University Alliances    SAP ERP             Billing Methods                                          Delivery 8…20   I...
SAP University Alliances    SAP ERP         Payment      Payment is the final step in the sales order process, this step i...
SAP University Alliances    SAP ERP          Document Flow      The document flow and order      status feature allows you...
SAP University Alliances    SAP ERP             Sales Order Process Debugging      “Never again did I learn so much in    ...
SAP University Alliances    SAP ERP      Sales Order Process Debugging       Document Flow        - Gives Order Process St...
SAP University Alliances    SAP ERP     Sales Order Process Debugging                                                SD1  ...
SAP University Alliances        Version    1.0        Authors Bret Wagner                                       Materials ...
SAP University Alliances    SAP ERP         Functionality      Inventory Management      Purchasing      MRP      Physical...
SAP University Alliances    SAP ERP         Chapter Overview      Organization Structure      Master Data      Procurement...
SAP University Alliances    SAP ERP                Organizational Structure for Procurement      Client       - An indepen...
SAP University Alliances    SAP ERP         Purchasing Specific Structure      Purchasing Organization       - Organizatio...
SAP University Alliances    SAP ERP            Purchasing Organization / Group                                            ...
SAP University Alliances    SAP ERP         Structure for Procurement                                  Client 410         ...
SAP University Alliances    SAP ERP     MM Master Data                                  Vendor Master Data                ...
SAP University Alliances    SAP ERP           Vendor Master Data      Vendor Master       -   Contains all the necessary  ...
SAP University Alliances    SAP ERP          Vendor Master Views      Client Level       - Address       - Vendor Number  ...
SAP University Alliances    SAP ERP          Vendor Master                         General Information relevant for the en...
SAP University Alliances    SAP ERP                 Material Master Data      Material Master       -   Contains all the i...
SAP University Alliances    SAP ERP            Material Master Views                                     Sales Data       ...
SAP University Alliances    SAP ERP             Material Master                          General Information relevant for ...
SAP University Alliances    SAP ERP         Purchasing Information Record      Framework for Purchase Order       - Contai...
SAP University Alliances    SAP ERP            Purchasing Information Record      Allows buyers to quickly      determine:...
SAP University Alliances    SAP ERP      Master Data in Use                             Purchase                          ...
SAP University Alliances    SAP ERP             Procurement Process                  Purchase             Vendor          ...
SAP University Alliances    SAP ERP              Purchase Requisition      Internal Document instructing the purchasing de...
SAP University Alliances    SAP ERP          Requisition Sourcing      Once the requisition has been assigned a source of ...
SAP University Alliances    SAP ERP          Internal Sourcing      The requisition for materials could be satisfied by so...
SAP University Alliances    SAP ERP          Source List      A source list is a record that specifies the allowed means f...
SAP University Alliances    SAP ERP               Outline Agreement      Requisitions can be satisfied through existing lo...
SAP University Alliances    SAP ERP               Request for Quotation      If nothing exist in the system we may need to...
SAP University Alliances    SAP ERP         Quotation from Vendor      The quotation received by your company is a legally...
SAP University Alliances    SAP ERP                  Vendor Evaluation once Identified      Vendor evaluation helps purcha...
SAP University Alliances    SAP ERP          Purchase Order      A purchase order is a formal request to a vendor for a sp...
SAP University Alliances    SAP ERP               Purchase Order      A purchase order can be used for      a variety of p...
SAP University Alliances    SAP ERP        Purchase Order Structure                                   Header              ...
SAP University Alliances    SAP ERP          Purchase Order Output      Once a Purchase Order has been created the vendor ...
SAP University Alliances    SAP ERP          Goods Receipt                                     Notify Vendor              ...
SAP University Alliances    SAP ERP               Goods Receipt      Goods movement in which we accept goods into our syst...
SAP University Alliances    SAP ERP                Material Movements      When a goods movement takes place it is represe...
SAP University Alliances    SAP ERP           Effects of a Goods Receipt      When a Goods Movement for the receipt of goo...
SAP University Alliances    SAP ERP              Invoice Processing      Incoming Invoices are reference against a Purchas...
SAP University Alliances    SAP ERP         Invoice Processing      When an invoice is saved it applies the liability from...
SAP University Alliances    SAP ERP          Payment to Vendor      Can be done automatically or manually       - Post Out...
SAP University Alliances                   Goods Receipt / Invoice Receipt    SAP ERP                   Reconciliation Acc...
SAP University Alliances                    Goods Receipt / Invoice Receipt    SAP ERP                    Reconciliation A...
SAP University Alliances    SAP ERP            Vendor Payment                                          Amount owed is paid...
SAP University Alliances    SAP ERP          FI – MM Integration Point         Goods                   Invoice            ...
SAP University Alliances    SAP ERP© 2009 SAP AG       Page 1-139
SAP University Alliances        Version    1.0                 Production Planning & Execution        Authors Bret Wagner ...
SAP University Alliances    SAP ERP               Production Planning      SAP Divides Production into multiple processes ...
SAP University Alliances    SAP ERP       Structure      Client      Company Code      Plants      Storage Locations      ...
SAP University Alliances    SAP ERP        PP Master Data      Materials      Bill of Materials (BOM)      Routings      W...
SAP University Alliances    SAP ERP     Material Master Record© 2009 SAP AG                                Page 1-144
SAP University Alliances    SAP ERP             Bill of Materials (BOM)      List of components that make up a product or ...
SAP University Alliances    SAP ERP          Bill of Materials (BOM)      Single-Level                                    ...
SAP University Alliances    SAP ERP               Bill of Materials (BOM)      Single-Level vs. Multi-Level               ...
SAP University Alliances    SAP ERP           Bill of Materials (BOM)      Variant Bill of Material (BOM)       - Several ...
SAP University Alliances    SAP ERP          BOM – Item Categories      Item Category       -   Stock Item       -   Non-s...
SAP University Alliances    SAP ERP        Routings      Routings enable you to plan the production of materials (products...
SAP University Alliances    SAP ERP          Routings      Routing – Operation 10       - Explains the steps involved in t...
01 intro erp using gbi 1.0, stefan weidner, nov 2009
01 intro erp using gbi 1.0, stefan weidner, nov 2009
01 intro erp using gbi 1.0, stefan weidner, nov 2009
01 intro erp using gbi 1.0, stefan weidner, nov 2009
01 intro erp using gbi 1.0, stefan weidner, nov 2009
01 intro erp using gbi 1.0, stefan weidner, nov 2009
01 intro erp using gbi 1.0, stefan weidner, nov 2009
01 intro erp using gbi 1.0, stefan weidner, nov 2009
01 intro erp using gbi 1.0, stefan weidner, nov 2009
01 intro erp using gbi 1.0, stefan weidner, nov 2009
01 intro erp using gbi 1.0, stefan weidner, nov 2009
01 intro erp using gbi 1.0, stefan weidner, nov 2009
01 intro erp using gbi 1.0, stefan weidner, nov 2009
01 intro erp using gbi 1.0, stefan weidner, nov 2009
01 intro erp using gbi 1.0, stefan weidner, nov 2009
01 intro erp using gbi 1.0, stefan weidner, nov 2009
01 intro erp using gbi 1.0, stefan weidner, nov 2009
01 intro erp using gbi 1.0, stefan weidner, nov 2009
01 intro erp using gbi 1.0, stefan weidner, nov 2009
01 intro erp using gbi 1.0, stefan weidner, nov 2009
01 intro erp using gbi 1.0, stefan weidner, nov 2009
01 intro erp using gbi 1.0, stefan weidner, nov 2009
01 intro erp using gbi 1.0, stefan weidner, nov 2009
01 intro erp using gbi 1.0, stefan weidner, nov 2009
01 intro erp using gbi 1.0, stefan weidner, nov 2009
01 intro erp using gbi 1.0, stefan weidner, nov 2009
01 intro erp using gbi 1.0, stefan weidner, nov 2009
01 intro erp using gbi 1.0, stefan weidner, nov 2009
01 intro erp using gbi 1.0, stefan weidner, nov 2009
01 intro erp using gbi 1.0, stefan weidner, nov 2009
01 intro erp using gbi 1.0, stefan weidner, nov 2009
01 intro erp using gbi 1.0, stefan weidner, nov 2009
01 intro erp using gbi 1.0, stefan weidner, nov 2009
01 intro erp using gbi 1.0, stefan weidner, nov 2009
01 intro erp using gbi 1.0, stefan weidner, nov 2009
01 intro erp using gbi 1.0, stefan weidner, nov 2009
01 intro erp using gbi 1.0, stefan weidner, nov 2009
01 intro erp using gbi 1.0, stefan weidner, nov 2009
01 intro erp using gbi 1.0, stefan weidner, nov 2009
01 intro erp using gbi 1.0, stefan weidner, nov 2009
01 intro erp using gbi 1.0, stefan weidner, nov 2009
01 intro erp using gbi 1.0, stefan weidner, nov 2009
01 intro erp using gbi 1.0, stefan weidner, nov 2009
01 intro erp using gbi 1.0, stefan weidner, nov 2009
01 intro erp using gbi 1.0, stefan weidner, nov 2009
01 intro erp using gbi 1.0, stefan weidner, nov 2009
01 intro erp using gbi 1.0, stefan weidner, nov 2009
01 intro erp using gbi 1.0, stefan weidner, nov 2009
01 intro erp using gbi 1.0, stefan weidner, nov 2009
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Transcript of "01 intro erp using gbi 1.0, stefan weidner, nov 2009"

  1. 1. SAP University Alliances Version 1.0 Authors Bret Wagner Introduction to SAP ERP Stefan Weidner Stephen Tracy Product Abstract SAP ERP 6.0 This teaching material is intended to explain how the fundamental Global Bike Inc. business processes interact with SAP ERP in the functional areas Level of Sales and Distribution, Materials Management, Production Beginner Planning, Financial Accounting, Controlling, and Human Capital Focus Management. Cross-functional integration SD, MM, PP, FI, CO© 2009 SAP AG
  2. 2. SAP University Alliances SAP ERP Course Content Introduction to SAP Navigation Sales & Distribution Materials Management Production Planning Financial Accounting Controlling© 2009 SAP AG Page 1-2
  3. 3. SAP University Alliances SAP ERP SAP “Systems, Applications, and Products in Data Processing” Name of the Company - SAP AG - SAP America - SAP UK Name of the Software - SAP R/2 - SAP R/3 - SAP ERP© 2009 SAP AG Page 1-3
  4. 4. SAP University Alliances SAP ERP Who is SAP? SAP AG - Founded in Walldorf, Germany in 1972 - World’s Largest Business Software Company - World’s Third-largest Independent Software Provider Company Statistics - Over 40,000 employees in more then 50 countries - 1500 Business Partners - 36,200 customers in more then 120 countries - 12 million users - 100,600 installations Source: SAP AG website© 2009 SAP AG Page 1-4
  5. 5. SAP University Alliances SAP ERP Integrated Business Solution Vendors SAP (Systems, Applications, & Products in Data Processing) - SAP ERP, All-in-One, Business by Design, Business One Oracle Applications - Oracle, JD Edwards, PeopleSoft, Siebel, Retek Microsoft Business Solutions - Dynamics: Great Plains, Navision, Axapta, Soloman The Sage Group - Sage Software – Accpac ERP, PeachTree SSA Global Technologies - BAAN© 2009 SAP AG Page 1-5
  6. 6. SAP University Alliances SAP ERP SAP Architecture World-wide usage Designed to satisfy the information needs for business sizes (small local to large all international) - Multi-lingual - Multi-currency Designed to satisfy the information needs for all industries© 2009 SAP AG Page 1-6
  7. 7. SAP University Alliances SAP ERP SAP ERP Enables a company to link it’s business processes Ties together disparate business functions (integrated business solution) Helps the organization run smoothly Real-time environment Scalable and flexible© 2009 SAP AG Page 1-7
  8. 8. SAP University Alliances SAP ERP SAP Architecture Client/Server Environment - Client – hardware/software environment that can make a request for services for a central repository of resources - Server – hardware/software combination that can provide services to a group of clients in a controlled environment Three – Tier Structure - GUI • Graphical User Interface or Web Interface - Application Server • One or more, help distribute work load - Database Server • One single data repository© 2009 SAP AG Page 1-8
  9. 9. SAP University Alliances SAP ERP SAP Architecture PCs, Laptops, etc. Browser Client Network Web Server Internet Presentation Transaction Server Application Application Servers Database Database© 2009 SAP AG Page 1-9
  10. 10. SAP University Alliances SAP ERP SAP Business Suite SAP PLM SAP SAP ERP SAP SRM CRM SAP SCM SAP NetWeaver© 2009 SAP AG Page 1-10
  11. 11. SAP University Alliances SAP ERP SAP Business Suite SD FI SAP PLM MM CO PP AM SAP R/3 SAP SAP SRM SAP ERP CRM Client/Server QM ABAP PS PM Basis WF SAP SCM HR IS SAP NetWeaver© 2009 SAP AG Page 1-11
  12. 12. SAP University Alliances SAP ERP SAP Software Applications Solutions - SAP ERP Small & Medium Size Solutions - Business One - SAP CRM - SAP PLM - Business by Design - SAP All-in-One - SAP SCM - SAP SRM - SAP Analytics Platforms - SAP Manufacturing - Enterprise Services Architecture - SAP Service - SAP NetWeaver Platform - SAP Mobile Solutions - SAP xApps© 2009 SAP AG Page 1-12
  13. 13. SAP University Alliances SAP ERP SAP ERP Business Modules Collections of logically related transactions within identifiable business functions - MM (“Buy”) - PP (“Make”) - SD (“Sell”) - FI and CO (“Track”) - HCM© 2009 SAP AG Page 1-13
  14. 14. SAP University Alliances SAP ERP SAP ERP Core Applications Logistics - Sales & Distribution Human Resources - Personnel Management - Plant Maintenance - Materials Management - Benefits - Payroll - Production Planning - Quality Management Accounting - Financial Accounting - Controlling - Asset Management - Treasury© 2009 SAP AG Page 1-14
  15. 15. SAP University Alliances SAP ERP SAP Industry Solutions Aerospace & Defense Automotive Media Mill Products Banking Mining Chemicals Consumer Products Oil & Gas Defense & Security Pharmaceuticals Engineering, Const. Postal Services Healthcare Professional Services Public Sector High Tech Railways Higher Education Industrial Machinery Retail Insurance Telecommunications Life Sciences Utilities Logistics Service Prod. Wholesale Distribution© 2009 SAP AG Page 1-15
  16. 16. SAP University Alliances Version 1.0 Authors Bret Wagner Navigation Stefan Weidner Stephen Tracy Product Abstract All This material explains how to navigate in SAP systems. It is aimed at students at educational institutions, such as schools, universities of Level Beginner cooperative education, universities of applied sciences, and other universities, with no previous experience of SAP software. It can be used Focus in the classroom or for self-study. SAP ERP On completion of the course, students will be able to navigate through the user interface to deal with business processes and case studies.© 2009 SAP AG
  17. 17. SAP University Alliances SAP ERP Content User guidance User specific settings Navigation in SAP Easy Access Menu Help© 2009 SAP AG Page 1-17
  18. 18. SAP University Alliances SAP ERP Learning Targets At the end of this chapter you can Name the window elements Navigate in an SAP system Apply personal system settings Effectively use Help© 2009 SAP AG Page 1-18
  19. 19. SAP University Alliances SAP ERP Log on to an SAP system© 2009 SAP AG Page 1-19
  20. 20. SAP University Alliances SAP ERP SAP Easy Access Menu© 2009 SAP AG Page 1-20
  21. 21. SAP University Alliances SAP ERP SAP Easy Access Menu© 2009 SAP AG Page 1-21
  22. 22. SAP University Alliances SAP ERP Role-based User Menu© 2009 SAP AG Page 1-22
  23. 23. SAP University Alliances SAP ERP DYNPRO ElementsCommand field System function bar(transaction code) Application function bar Input fields Checkbox Auswahl 1 (Mehrfachwahl möglich!) Auswahl 2 Check box Auswahl 3 Auswahl 4 Radiobutton Alternative 1 (nur eine Alternative möglich!) ODER Alternative 2 oder ..... Radio buttons Tabs oder ..... oder ..... Überblick Anzeigen Ändern Press buttons Status bar© 2009 SAP AG Page 1-23
  24. 24. SAP University Alliances SAP ERP ENJOY Initiative – Old Design Initial screen Header data Position overview Position details© 2009 SAP AG Page 1-24
  25. 25. SAP University Alliances SAP ERP ENJOY Initiative – New Design header data position overview position details© 2009 SAP AG Page 1-25
  26. 26. SAP University Alliances SAP ERP Help Functions F1: Description of Input Fields F4: value list© 2009 SAP AG Page 1-26
  27. 27. SAP University Alliances SAP ERP SAP Help Portal http://help.sap.com© 2009 SAP AG Page 1-27
  28. 28. SAP University Alliances SAP ERP Favorites© 2009 SAP AG Page 1-28
  29. 29. SAP University Alliances SAP ERP Transaction Codes© 2009 SAP AG Page 1-29
  30. 30. SAP University Alliances SAP ERP Transaction SEARCH_SAP_MENU© 2009 SAP AG Page 1-30
  31. 31. SAP University Alliances SAP ERP Transaction ICON© 2009 SAP AG Page 1-31
  32. 32. SAP University Alliances SAP ERP Multiple Selection© 2009 SAP AG Page 1-32
  33. 33. SAP University Alliances SAP ERP User Profile Settings (local PC)© 2009 SAP AG Page 1-33
  34. 34. SAP University Alliances SAP ERP User Profile Settings (SAP system)© 2009 SAP AG Page 1-34
  35. 35. SAP University Alliances SAP ERP Desktop Shortcut© 2009 SAP AG Page 1-35
  36. 36. SAP University Alliances SAP ERP Summary You are now able to: - Name the window elements - Navigate in an SAP system - Apply personal system settings - Effectively use help© 2009 SAP AG Page 1-36
  37. 37. SAP University Alliances Version 1.0 Authors Bret Wagner Global Bike Inc. Stefan Weidner Stephen Tracy Product Abstract SAP ERP This material explains the company on which the introduction Level material is based on. It describes its enterprise structure in detail. Beginner Focus Global Bike Inc. Integration© 2009 SAP AG
  38. 38. SAP University Alliances SAP ERP Global Bike Incorporated Company in the bicycle business Initially buys and re-sells different lines of bicycles Sells to both wholesale and Internet – procure and distribute Later acquires a production facility to manufacture its own product – produce and distribute© 2009 SAP AG Page 1-38
  39. 39. SAP University Alliances SAP ERP Core Business Processes Global Bike Inc. Sell – Sales and Distribution (SD) Buy – Procurement (MM) Plan – Production Planning (PP) Make – Manufacturing Execution (PP) Track – Financial Accounting (FI) Track – Controlling (CO)© 2009 SAP AG Page 1-39
  40. 40. SAP University Alliances SAP ERP Two Approaches of Learning Standard Training - Level 1: Introductory - Level 2: Business processes - Level 3: Configuration Business Process Integration Approach - Cross functional - Understand business processes and their relationship to SAPs organizational structure - Highlight integration/configuration© 2009 SAP AG Page 1-40
  41. 41. SAP University Alliances SAP ERP Cross-functional integration Source Unknown© 2009 SAP AG Page 1-41
  42. 42. SAP University Alliances SAP ERP Process Integration Purchase Requisition Purchase Order Run MRP Goods Sales Order Procurement Check Receipt Entry Process Availability Sales Order Invoice Process Pick Receipt MaterialsReceipt of PaymentPayment to Vendor Post Goods Invoice Issue Customer© 2009 SAP AG Page 1-42
  43. 43. SAP University Alliances SAP ERP Process Integration Purchase Requisition Purchase Order Run MRP Goods Sales Order Procurement Check Receipt Entry Process Availability Sales Order Invoice Process Receipt PickReceipt of Materials PaymentPayment to Vendor Post Goods Invoice Issue Customer © 2009 SAP AG Page 1-43
  44. 44. SAP University Alliances SAP ERP Process Integration Purchase Order Purchase Convert Production Requisition Goods Proposal Schedule Procurement Receipt and Release Process Run MPS Goods w/MRP Issue Invoice Production Receipt Check Process Availability Sales Order Completion Payment Entry Quality Confirmation to Vendor Sales Order Pick Inspection Goods Process Materials ReceiptReceipt of OrderPayment Settlement Invoice Post Goods Customer Issue © 2009 SAP AG Page 1-44
  45. 45. SAP University Alliances SAP ERP Process Integration Purchase Order Purchase Convert Production Requisition Goods Proposal Schedule Procurement Receipt and Release Process Run MPS Goods w/MRP Issue Invoice Production Receipt Check Process Availability Sales Order Completion Payment Entry Quality Confirmation to Vendor Sales Order Pick Inspection Goods Process Materials ReceiptReceipt of OrderPayment Settlement Invoice Post Goods Customer Issue © 2009 SAP AG Page 1-45
  46. 46. SAP University Alliances SAP ERP Enterprise Structure (Global Bike Inc.)Credit Control Client Fiscal Year Area Variant Chart of Company Controlling Accounts Code Area Purchasing Organization Plant Sales Purchasing Organization SL10 SL20 Group Shipping Distribution Division Point Channel Sales Area© 2009 SAP AG Page 1-46
  47. 47. SAP University Alliances SAP ERP© 2009 SAP AG Page 1-47
  48. 48. SAP University Alliances SAP ERP© 2009 SAP AG Page 1-48
  49. 49. SAP University Alliances Version 1.0 Authors Bret Wagner Sales and Distribution (SD) Stefan Weidner Stephen Tracy Product SAP ERP 6.0 Global Bike Inc. Level Beginner Focus Cross-functional integration Sales and Distribution© 2009 SAP AG
  50. 50. SAP University Alliances SAP ERP Functionality Sales Support Sales Shipping and Transportation Billing Credit Management Foreign Trade© 2009 SAP AG Page 1-50
  51. 51. SAP University Alliances SAP ERP Chapter Overview Sales and Distribution Org. Levels Sales and Distribution Master Data Sales Order Process - Order-to-Cash© 2009 SAP AG Page 1-51
  52. 52. SAP University Alliances SAP ERP Organizational Structure S&D Structure Shipping Point Client Loading Point Company Code Internal Sales Structure Sales Area Sales Offices - Sales Organization Sales Groups - Distribution Channel - Division Salesperson Plant© 2009 SAP AG Page 1-52
  53. 53. SAP University Alliances SAP ERP Structure for Sales Order Processing Client 410 Sales Area Company Code Sales Org C100 S100 Distribution Division Channel (RE) (01) Plant P100 Plant P101© 2009 SAP AG Page 1-53
  54. 54. SAP University Alliances SAP ERP Internal Sales Structure US Sales Office S100 Western Sales Eastern Sales Office Office Northwest Sales Southwest Sales Northwest Sales Southwest Sales Group Group Group Group Salesperson 1 Salesperson 4 Salesperson 6 Salesperson 7 Salesperson 2 Salesperson 5 Salesperson 8 Salesperson 3 Salesperson 9© 2009 SAP AG Page 1-54
  55. 55. SAP University Alliances SAP ERP Structure for Distribution Client 410 Company Code C100 Plant P100 Plant P101 Shipping Point Shipping Point Shipping Point Rail Dock Express Dock Freight Dock Loading Point Loading Point Loading Point LP03 LP02 LP01© 2009 SAP AG Page 1-55
  56. 56. SAP University Alliances SAP ERP SD Master Data Customer Master Material Master Sales Condition© 2009 SAP AG Page 1-56
  57. 57. SAP University Alliances SAP ERP Customer Master Data Customer Master - Contains all of the information necessary for processing orders, deliveries, invoices and customer payment - Every customer MUST have a master record Created by Sales Area - Sales Organization - Distribution Channel - Division© 2009 SAP AG Page 1-57
  58. 58. SAP University Alliances SAP ERP Customer Master Data The customer master information is divided into 3 areas: - General Data - Company Code Data - Sales Area Data© 2009 SAP AG Page 1-58
  59. 59. SAP University Alliances SAP ERP Customer Master General Information relevant for the entire organization: Name Address Communication Client 410 Company Code specific information: Sales Area specific information: Acc. Mgmt Sales Office Payment Currency Bank Company Code 102 Sales Org. 101 Company Code 101 Company Code 100 Sales Org. 100© 2009 SAP AG Page 1-59
  60. 60. SAP University Alliances SAP ERP Material Master Data Material Master - Contains all the information a company needs to manage about a material - It is used by most components within the SAP system • Sales and Distribution • Materials Management • Production • Plant Maintenance • Accounting/Controlling • Quality Management - Material master data is stored in functional segments called Views© 2009 SAP AG Page 1-60
  61. 61. SAP University Alliances SAP ERP Material Master Views Sales Data Basic Data Purchasing Data Mat. Plan. Data Material Master Forecasting Data Storage Data Controlling Data Quality Data Accounting Data© 2009 SAP AG Page 1-61
  62. 62. SAP University Alliances SAP ERP Material Master General Information relevant for the entire organization: Name Weight U/M Client 410 Sales specific information: Delivery Plant Storage Location specific information: Loading Grp Stock Qty Sales Org 102 Storage Location 20 Sales Org 101 Storage Location 10 Sales Org 100© 2009 SAP AG Page 1-62
  63. 63. SAP University Alliances SAP ERP Customer Material Information Record Data on a material defined for a specific customer is stored in a Customer material info record. Info Records contain: - Customer-specific material number - Customer-specific material description - Customer-specific data on deliveries and delivery tolerances You can also maintain default text to appear on sales orders for that customer© 2009 SAP AG Page 1-63
  64. 64. SAP University Alliances SAP ERP Condition Master (Pricing) Condition master data includes: - Prices - Surcharges - Discounts - Freights - Taxes You can define the condition master to be dependent on various data: - Material specific - Customer specific Conditions can be dependent on any document field© 2009 SAP AG Page 1-64
  65. 65. SAP University Alliances SAP ERP Output Output is information that is sent to the customer using various media, such as: - E-mail - Mail - EDI - Fax - XML Output examples: - Quotation - Confirmation - Invoice© 2009 SAP AG Page 1-65
  66. 66. SAP University Alliances SAP ERP Sales Order Process Pre-sales Sales Order Activities Entry Check Availability Pick Materials Receipt of Customer Payment Pack Invoice Materials Customer Post Goods Issue© 2009 SAP AG Page 1-66
  67. 67. SAP University Alliances SAP ERP Pre-Sales Activities (CRM Light) Sales Support is a component of SD that assists in the sales, distribution, and marketing of a companies products and services to its customers. It contains the following functionality: - Creating and tracking customer contacts and communications (sales activity) • Phone call records • On-site meeting • Letters • Campaign communication - Implementing and tracking direct mailing, internet, and trade fair campaigns based on customer attributes Pre-sales documents need to be managed within the presales activities: Inquiries and Quotations. These documents help identify possible sales related activity and determine sales probability.© 2009 SAP AG Page 1-67
  68. 68. SAP University Alliances SAP ERP Pre-Sales Activities (CRM Light) The ultimate goal of all pre- sales activities is to equip the sales technician with all the information necessary to negotiate and complete the potential sale. Information needed: - Past sales activity - Past communication - Contact information - General Company info - Credit limits and usage - Current backorders 360º view of your customer© 2009 SAP AG Page 1-68
  69. 69. SAP University Alliances SAP ERP Inquiry An inquiry is a customer’s request to a company for information or quotation in respect to their products or services without obligation to purchase. - How much will it cost - Material/Service availability - May contain specific quantities and dates The inquiry is maintained in the system and a quotation is created to address questions for the potential customer.© 2009 SAP AG Page 1-69
  70. 70. SAP University Alliances SAP ERP Quotation The quotation presents the customer with a legally binding GBI Quotation offer to deliver specific products DATE February 25, 2008 123 Any Street Quotation # 20000001 or a selection of a certain amount Battle Creek, MI 49015 Phone (605) 555-1212 Fax (605) 555-1414 Customer ID of products in a specified Bill To: Heartland Bike Company Quotation valid until: Prepared by: June 4, 2008 S. Tracy 1234 North Main timeframe at a pre-defined price. Kansas City, MO 64118 (123) 555-1212 Comments or special instructions: Quantity Description Unit Price AMOUNT 10 KB-0013-00 185.00 1,850.00 Discount (5.00) (50.00) 5 TB-0014-00 269.00 1,345.00 Discount - - Total Discount 5.00% (157.25) TOTAL $ 2,987.75 If you have any questions concerning this quotation, contact: Steve Tracy (605) 555-1212 12345@GBI.com THANK YOU FOR YOUR BUSINESS!© 2009 SAP AG Page 1-70
  71. 71. SAP University Alliances SAP ERP Sales Order Sales order processing can originate from a variety of documents and activities - Customer contacts us for order: phone, internet, email - Existing Contract - Quotations The electronic document that is created should contain the following basic information: - Customer Information - Material/service and quantity - Pricing (conditions) - Specific delivery dates and quantities - Shipping information - Billing Information© 2009 SAP AG Page 1-71
  72. 72. SAP University Alliances SAP ERP Sales Order The sales document is made up of three primary areas: - Header • Data relevant for the entire sales order: Ex: customer data, total cost of the order - Line Item • Information about the specific product: Ex: material and quantity, cost of an individual line - Schedule Lines • Uniquely belongs to a Line Item, contains delivery quantities and dates for partial deliveries© 2009 SAP AG Page 1-72
  73. 73. SAP University Alliances SAP ERP Sales Order The sales order contains all of the information needed to process your customers request, the following information is determined for each sales order: - Delivering Schedule - Shipping point and route determination - Availability Check - Transfer of requirements to MRP - Pricing - Credit limit check© 2009 SAP AG Page 1-73
  74. 74. SAP University Alliances SAP ERP Delivery Scheduling When an order is created the you must enter a requested delivery date for the order or each line item. The system will then determine a delivery timeline, this will be used when determining our material availability, or ATP (Availability to Promise) date. The system will determine this date using forward and backward scheduling rules you have defined.© 2009 SAP AG Page 1-74
  75. 75. SAP University Alliances SAP ERP Backward Scheduling Order Material Transp. Goods Requested Date Availability Sched. Loading Issue Delv. Date 1st 2nd 3rd 4th 5th 6th Pick & Pack Transit Transp. Loading Time Time Sched. Time (2 days) Time (1 day) (2 days) (1 day)© 2009 SAP AG Page 1-75
  76. 76. SAP University Alliances SAP ERP Forward Scheduling Requested NewOrder Material Transp. Goods Delv. Delv.Date Loading Issue Date Date Availability Sched. 1st 2nd 3rd 4th 5th 6th 7th Transp. Loading Transit Pick & Pack Sched. Time TimeTime (2 days) Time (1 day) (2 days) (1 day)© 2009 SAP AG Page 1-76
  77. 77. SAP University Alliances SAP ERP Shipping & Route Determination During the creation of the sales order the system must determine the shipping point from which the material will be shipped and the route the material will take to get from your warehouse to your customers location. A shipping point is determined for each line item within the order. The route determination will is used to define the transit time of the material that we used in scheduling.© 2009 SAP AG Page 1-77
  78. 78. SAP University Alliances SAP ERP Availability Check Availability Check - Determines the material availability date - Considers all inward and outward inventory movements Proposes 3 methods of delivery - One-time delivery - Complete delivery - Delayed proposal Rules are created by YOU© 2009 SAP AG Page 1-78
  79. 79. SAP University Alliances SAP ERP Transfer to Planning The order is transferred to Material Requirements Planning as an (CIR) Customer Independent Requirement. If a deficit is found the system will propose a Purchase Req. or Order to fulfill the shortage.© 2009 SAP AG Page 1-79
  80. 80. SAP University Alliances SAP ERP Pricing The system displays pricing information for all sales documents on the pricing screens at both the header and the line item level. - Header pricing is valid for the whole order it is the cumulative of all line items within the order - Line item pricing is for each specific material. The system will automatically search for price, discounts, surcharges, calculate taxes and freight. You have the ability to manually manipulate the pricing at both the header and line item level within the sales order by entering a condition type and amount. - Taxes and freight can be set-up so we can’t manually enter© 2009 SAP AG Page 1-80
  81. 81. SAP University Alliances SAP ERP Credit Check Allows your company to manage its credit exposure and risk for each customer by specifying credit limits. During the sales order process the system will alert the sales rep about the customers credit situation that arises, if necessary the system can be configured to block orders and deliveries.© 2009 SAP AG Page 1-81
  82. 82. SAP University Alliances SAP ERP Shipping & Transportation The shipping process begins when you create the delivery document for the sales order. This document controls, supports, and monitors numerous sub-processes for shipping processing: - Picking - Packing - Post Goods Issue Integrated with the Material Management (MM) and Finance (FI) modules© 2009 SAP AG Page 1-82
  83. 83. SAP University Alliances SAP ERP Shipping Sales Order 1 Sales Order 4 Sales Order 5 Sales Order 2 Delivery 8…13 Delivery 8…16 Sales Order 3 Delivery 8…14 Delivery 8…12 Delivery 8…15 Order Partial Complete Combination Delivery Delivery© 2009 SAP AG Page 1-83
  84. 84. SAP University Alliances SAP ERP Delivery Creation Checks order and materials to determine if a delivery is possible — delivery block (hold), completeness Confirms availability Confirms export/foreign trade requirements Determines total weight & volume© 2009 SAP AG Page 1-84
  85. 85. SAP University Alliances SAP ERP Delivery Creation Generates packing proposal Calculates weight and volume Checks scheduling Considers partial deliveries Updates route assignment Assigns picking location Updates sales order Determines batches Quality check (if needed) Updates sales order© 2009 SAP AG Page 1-85
  86. 86. SAP University Alliances SAP ERP Delivery Document The Delivery Document initiates the delivery process and is the control mechanism for this process - Picking - Packing - Loading - Posting Goods Issue Changes to delivery are allowable - products, quantities© 2009 SAP AG Page 1-86
  87. 87. SAP University Alliances SAP ERP Picking Quantities based on delivery note Assigned date when picking should begin Automated storage location assignment Supports serial number/lot number tracking and batch management Integrated with Warehouse Management (WM)© 2009 SAP AG Page 1-87
  88. 88. SAP University Alliances SAP ERP Loading and Packing Identifies which packaging is to be used for specified products (customer preference and UCC-128 considerations) Identifies and updates accounts associated with returnable packaging Tracks the packed product by container Insures weight/volume restrictions are enforced All packed items are assigned to the required means of transportation© 2009 SAP AG Page 1-88
  89. 89. SAP University Alliances SAP ERP Goods issue Event that indicates the legal change in ownership of the products Reduces inventory and enters Cost of Goods Sold Automatically updates the General Ledger (G/L) accounts Ends the shipping process and updates the status of the shipping documents© 2009 SAP AG Page 1-89
  90. 90. SAP University Alliances SAP ERP Billing The billing document is created by coping data from the sales order and/or delivery document. - Order-based billing - Delivery-based billing The billing process is used to generate the customer invoice. It will update the customer’s credit status.© 2009 SAP AG Page 1-90
  91. 91. SAP University Alliances SAP ERP Billing Documents The billing document will automatically create a debit posting to your customer sub- ledger account and credit your revenue account. It is at this point that the sales process is passed over to Financial Accounting to await payment.© 2009 SAP AG Page 1-91
  92. 92. SAP University Alliances SAP ERP Billing Methods Delivery 8…20 Invoice 9…45 Delivery based Order 6 Invoicing Delivery 8…21 Invoice 9…46 Delivery 8…33 Collective Order 9 Delivery 8…34 Invoice 9…68 Invoicing Order 14 Delivery 8…56 Invoice 9…91 Split Order 32 Delivery 8…86 Invoicing Invoice 9…92© 2009 SAP AG Page 1-92
  93. 93. SAP University Alliances SAP ERP Payment Payment is the final step in the sales order process, this step is managed by the Financial Accounting department. Final payment includes: - Posting payments against invoices. - Reconciling differences between payment and invoice. Payment will create a posting clearing the liability in the A/R account and increases your bank account.© 2009 SAP AG Page 1-93
  94. 94. SAP University Alliances SAP ERP Document Flow The document flow and order status feature allows you to find the status of an order at any point in time. The SAP updates the order status every time a change is made to any document created in the customer order management cycle (Order-to-Cash).© 2009 SAP AG Page 1-94
  95. 95. SAP University Alliances SAP ERP Sales Order Process Debugging “Never again did I learn so much in such a short time, because twenty participants made mistakes for me! You cannot make so many mistakes all alone” SAP Co-founder Klaus Tschira, on his experiences teaching COBOL to clients at IBM.© 2009 SAP AG Page 1-95
  96. 96. SAP University Alliances SAP ERP Sales Order Process Debugging Document Flow - Gives Order Process Status List of Sales Orders (VA05) - Tool to Find Order - Need student’s user id/data set number© 2009 SAP AG Page 1-96
  97. 97. SAP University Alliances SAP ERP Sales Order Process Debugging SD1 SD2 SD3 SD4 SD5 SD6© 2009 SAP AG Page 1-97
  98. 98. SAP University Alliances Version 1.0 Authors Bret Wagner Materials Management (MM) Stefan Weidner Stephen Tracy Product SAP ERP 6.0 Global Bike Inc. Level Beginner Focus Cross-functional integration Materials Management© 2009 SAP AG
  99. 99. SAP University Alliances SAP ERP Functionality Inventory Management Purchasing MRP Physical Inventory Valuation Service Master Invoice Verification Product Catalogs© 2009 SAP AG Page 1-99
  100. 100. SAP University Alliances SAP ERP Chapter Overview Organization Structure Master Data Procurement Process - Procure-to-Pay Process© 2009 SAP AG Page 1-100
  101. 101. SAP University Alliances SAP ERP Organizational Structure for Procurement Client - An independent environment in the system Company Code - Smallest org unit for which you can maintain a legal set of books Plant - Operating area or branch within a company • i.e. manufacturing facility or distribution facility Purchasing Organization - The buying activity for a plant takes place at the purchasing organization Purchasing Group - Key that represents the buyer or group of buyers© 2009 SAP AG Page 1-101
  102. 102. SAP University Alliances SAP ERP Purchasing Specific Structure Purchasing Organization - Organization unit responsible for procuring services and materials - Negotiates conditions of the purchase with the vendors Purchasing Group - Buyer or group of buyers who are responsible for certain purchasing activities - Channel of communication for vendors© 2009 SAP AG Page 1-102
  103. 103. SAP University Alliances SAP ERP Purchasing Organization / Group Company Code Plant 100 Purchasing Org 100 100 Purchasing Org Plant 100 Plant 101 100 Centralized vs. Purchasing Org 100 Decentralized Purchasing Company Code Company Code 100 101© 2009 SAP AG Page 1-103
  104. 104. SAP University Alliances SAP ERP Structure for Procurement Client 410 Purchasing Org Company Code Purchasing Org P100 C100 P101 Purchasing Plant P100 Group 100 Plant P101© 2009 SAP AG Page 1-104
  105. 105. SAP University Alliances SAP ERP MM Master Data Vendor Master Data Material Master Data Purchasing Info Record Condition Master Data Output Master Data© 2009 SAP AG Page 1-105
  106. 106. SAP University Alliances SAP ERP Vendor Master Data Vendor Master - Contains all the necessary information needed to business with an external supplier - Used and maintained primarily by the Purchasing and Accounting Departments - Every vendor MUST have a master record© 2009 SAP AG Page 1-106
  107. 107. SAP University Alliances SAP ERP Vendor Master Views Client Level - Address - Vendor Number General Data - Preferred Communication Company Code Data - Reconciliation Account - Terms of Payment Company Code Data - Bank Account Financial Accounting (FI) Purchase Org Data - Purchasing Currency Purchasing Data - Salesman’s Name Materials Mgmt (MM) - Vendor Partners© 2009 SAP AG Page 1-107
  108. 108. SAP University Alliances SAP ERP Vendor Master General Information relevant for the entire organization: Name Address Communication Client 410Company Code specific information: Purchasing Org. specific information: Acc. Mgmt Incoterms Payment Currency Bank Company Code 102 Purchasing Org. 101 Company Code 101 Purchasing Org. 100 Company Code 100© 2009 SAP AG Page 1-108
  109. 109. SAP University Alliances SAP ERP Material Master Data Material Master - Contains all the information a company needs to manage about a material - It is used by most components within the SAP system • Sales and Distribution • Materials Management • Production • Plant Maintenance • Accounting/Controlling • Quality Management - Material master data is stored in functional segments called Views© 2009 SAP AG Page 1-109
  110. 110. SAP University Alliances SAP ERP Material Master Views Sales Data Basic Data Purchasing Data Mat. Plan. Data Material Master Forecasting Data Storage Data Controlling Data Quality Data Accounting Data© 2009 SAP AG Page 1-110
  111. 111. SAP University Alliances SAP ERP Material Master General Information relevant for the entire organization: Name Weight U/M Client 410 Plant specific information: Purchasing Data Storage Location specific information: Work Sch. Stock Qty MRP Picking Plant 102 Storage Location 20 Plant 101 Storage Location 10 Plant 100© 2009 SAP AG Page 1-111
  112. 112. SAP University Alliances SAP ERP Purchasing Information Record Framework for Purchase Order - Contains the relationship between a vendor and a material Can be created: Purchasing - Manually Information Record - Automatically – Quotations - Automatically – Pur Orders Reporting - Vendor Evaluation Material Master Vendor Master© 2009 SAP AG Page 1-112
  113. 113. SAP University Alliances SAP ERP Purchasing Information Record Allows buyers to quickly determine: - Which vendors have offered or supplied specific materials Info Records contain: - Data on pricing and conditions - Last purchase order - Tolerance limits for deliveries - Specific lead times - Availability periods - Vendor Evaluation data Serves as default information for Purchase Orders© 2009 SAP AG Page 1-113
  114. 114. SAP University Alliances SAP ERP Master Data in Use Purchase Order 45......01 Material Master Vendor Master Purchasing Information Record© 2009 SAP AG Page 1-114
  115. 115. SAP University Alliances SAP ERP Procurement Process Purchase Vendor Requisition Selection Purchase Order Notify Payment Vendor to Vendor Invoice Vendor Receipt Shipment Goods Receipt© 2009 SAP AG Page 1-115
  116. 116. SAP University Alliances SAP ERP Purchase Requisition Internal Document instructing the purchasing department to request a specific good or service for a specified time Requisitions can be created two ways: - Directly - Manually • person creating determines: what, how much, and when - Indirectly - Automatically • MRP, Production Orders, Maintenance Orders, Sales Orders© 2009 SAP AG Page 1-116
  117. 117. SAP University Alliances SAP ERP Requisition Sourcing Once the requisition has been assigned a source of supply it can be released for processing There are a variety of ways that a purchasing department can process a requisition to determine the appropriate Source of Supply: - Internal Sourcing Requirements - Source List - Outlined Agreement - RFQ© 2009 SAP AG Page 1-117
  118. 118. SAP University Alliances SAP ERP Internal Sourcing The requisition for materials could be satisfied by sources within our company. - It is possible that a plant within your firm could represent a potential source of supply for the material needed (centralized warehouse) - If an internal source is identified the requirement is covered by an internal procurement transaction (stock transport order)© 2009 SAP AG Page 1-118
  119. 119. SAP University Alliances SAP ERP Source List A source list is a record that specifies the allowed means for procuring a material for a certain plant within a given time period. - If the list contains a sole source the system will assign the vendor to the requisition. - If several options exist the system will display a list of vendors for you to choose from. - If no source has been established the system will revert to search information records and outline agreements.© 2009 SAP AG Page 1-119
  120. 120. SAP University Alliances SAP ERP Outline Agreement Requisitions can be satisfied through existing longer-term purchasing agreement These agreements are subdivided into: - Contracts • Consists of items defining the individual materials, material groups, or services with prices and in many cases quantities – Quantity – Value - Scheduling Agreements • Total quantity of material is spread over a certain period in a delivery schedule, consisting of line items indicating quantities and their planned delivery date© 2009 SAP AG Page 1-120
  121. 121. SAP University Alliances SAP ERP Request for Quotation If nothing exist in the system we may need to submit a request for quotation to our vendors. An RFQ is an invitation to a vendor by a Purchasing Organization to submit a bid for the supply of materials or services - The accepted quotations will generate Purchasing Information Records - Perform Quotation Price Comparisons - Finally Select a Quotation P.O. Quote 45…12 Vendor Pur generate 1 RFQ Quote Eval. Req. Vendor 2 Reject Quote Letter Vendor 3© 2009 SAP AG Page 1-121
  122. 122. SAP University Alliances SAP ERP Quotation from Vendor The quotation received by your company is a legally binding offer, should decide to do business with the vendor, containing price’s and conditions for the materials specified in the RFQ for a predefined period of time. - In SAP the RFQ and the Quotation will be become a single document, you will enter the vendor’s response in the RFQ you created.© 2009 SAP AG Page 1-122
  123. 123. SAP University Alliances SAP ERP Vendor Evaluation once Identified Vendor evaluation helps purchasing evaluate vendors for sourcing while also enabling the company to monitor vendor relationships through performance scores and criteria you put in place. - Supports a maximum of 99 main criteria and 20 subcriteria for each main: • Price – Price Level – Price History • Quality – Goods Receipt – Quality Audit – Complaints/Rejection level • Delivery – On-time delivery performance – Quantity reliability – Compliance with shipping instructions – Confirmation Date - You then must establish a scoring range (1 -100) and determine the weight factors of scores for each.© 2009 SAP AG Page 1-123
  124. 124. SAP University Alliances SAP ERP Purchase Order A purchase order is a formal request to a vendor for a specific material or service under the stated conditions Purchase Orders can be created manually - Reference a Purchase Order - Reference a Purchase Requisition - Reference a RFQ/Quotation - Without Reference Purchase Orders can be create automatically© 2009 SAP AG Page 1-124
  125. 125. SAP University Alliances SAP ERP Purchase Order A purchase order can be used for a variety of purposes, the item category (procurement type) defined in the PO will dictate the use of the order and the process that the order will follow: - Standard • Stock or Consumption - Services - Subcontracting - Third-Party - Consignment© 2009 SAP AG Page 1-125
  126. 126. SAP University Alliances SAP ERP Purchase Order Structure Header Vendor Date Doc. Number Currency Terms of Payment PO Price Item Overview Purchase Materials Price/UofM Order Quantities Delivery Date 45......01 Line Item PO History Tolerances Line Price Delivery Schedule© 2009 SAP AG Page 1-126
  127. 127. SAP University Alliances SAP ERP Purchase Order Output Once a Purchase Order has been created the vendor needs to be notified - Printed - E-mail - EDI - Fax - XML There are a variety of forms that aid in the purchasing process and are generated from the Purchase Order - Purchase Order Output - Order Acknowledgement Forms - Reminders - Schedule Agreements© 2009 SAP AG Page 1-127
  128. 128. SAP University Alliances SAP ERP Goods Receipt Notify Vendor Purchase Order 45......01 Vendor Goods Receipt Shipment© 2009 SAP AG Page 1-128
  129. 129. SAP University Alliances SAP ERP Goods Receipt Goods movement in which we accept goods into our system If materials are delivered against a Purchase Order we will reference that Order - Determine if we got what we ordered - System can purpose data for us from the PO • Material, quantity - Purchase Order History is update with the receipt - Updates Physical Inventory - Updates Inventory G/L Account© 2009 SAP AG Page 1-129
  130. 130. SAP University Alliances SAP ERP Material Movements When a goods movement takes place it is represented by a Movement Type - Movement types are three-digit keys used to represent a movement of goods • 101 – goods receipt into warehouse • 103 – goods receipt into GR blocked stock • 122 – return delivery to vendor • 231 – consumption for a sales order • 561 – initial entry of stock Destinations for Receipt of Goods - Warehouse – Unrestricted, Quality, Blocked - Quality - Goods Receipt Blocked Stock© 2009 SAP AG Page 1-130
  131. 131. SAP University Alliances SAP ERP Effects of a Goods Receipt When a Goods Movement for the receipt of goods takes place a series of events occur - Material Document is Created - Accounting Document is Created - Stock Quantities are Updated - Stock Values are Updated - Purchase Order is Updated - Output can be generated (GR slip / pallet label)© 2009 SAP AG Page 1-131
  132. 132. SAP University Alliances SAP ERP Invoice Processing Incoming Invoices are reference against a Purchase Order to verify their content, prices, and arithmetic. If discrepancies arise between the purchase order or goods receipt and the invoice the system with generate a warning or an error - Depending on system configuration the difference could cause the system to Block the Invoice Purchase order - Target quantity - - Target price - Invoice receipt Goods receipt - Actual price - - Actual quantity -© 2009 SAP AG Page 1-132
  133. 133. SAP University Alliances SAP ERP Invoice Processing When an invoice is saved it applies the liability from the Goods Receipt of our Purchase Order to a Vendor Upon verification the: - Purchase Order is updated - Material Master is Updated (MAP) - Accounting Document is created Once the Invoice has been posted the verification process is completed and the payment process is initiated within Financial Accounting© 2009 SAP AG Page 1-133
  134. 134. SAP University Alliances SAP ERP Payment to Vendor Can be done automatically or manually - Post Outgoing Payment vs. Payment Program Elements of the Payment Transaction: - Payment Method - Bank from which they get paid - Items to be Paid - Calculate Payment Amount - Print Payment Medium Process will create a financial accounting document to record the transaction© 2009 SAP AG Page 1-134
  135. 135. SAP University Alliances Goods Receipt / Invoice Receipt SAP ERP Reconciliation Account Purchase requisition No impact on Financial Accounting (FI) Purchase order Materials Management (MM) and Financial Accounting (FI) Goods receipt via automatic account assignment Inventory GR / IR Dr Cr Dr Cr $100 $100© 2009 SAP AG Page 1-135
  136. 136. SAP University Alliances Goods Receipt / Invoice Receipt SAP ERP Reconciliation Account Amount owed is Invoice receipt assigned and transferred to vendor account payable GR / IR Vendor A/P Dr Cr Dr Cr $100 $100© 2009 SAP AG Page 1-136
  137. 137. SAP University Alliances SAP ERP Vendor Payment Amount owed is paid to Bank vendor and account payable is reduced Bank Vendor A/P Dr Cr Dr Cr $100 $100© 2009 SAP AG Page 1-137
  138. 138. SAP University Alliances SAP ERP FI – MM Integration Point Goods Invoice Payment Receipt Receipt Program AP Inventory GR / IR (Vendor) Bank Dr Cr Dr Cr Dr Cr Dr Cr $100 $100 $100 $100 $100 $100© 2009 SAP AG Page 1-138
  139. 139. SAP University Alliances SAP ERP© 2009 SAP AG Page 1-139
  140. 140. SAP University Alliances Version 1.0 Production Planning & Execution Authors Bret Wagner (PP) Stefan Weidner Stephen Tracy Product SAP ERP 6.0 Global Bike Inc. Level Beginner Focus Cross-functional integration Production Planning Production Execution© 2009 SAP AG
  141. 141. SAP University Alliances SAP ERP Production Planning SAP Divides Production into multiple processes - Production Planning - Manufacturing Execution • Discrete Manufacturing • Repetitive Manufacturing • KANBAN - Production – Process Industries • Integrated planning tool for batch-orientated process manufacturing • Design primarily for chemical, pharmaceutical, food and beverage industries along with batch-oriented electronics© 2009 SAP AG Page 1-141
  142. 142. SAP University Alliances SAP ERP Structure Client Company Code Plants Storage Locations Work Center Locations© 2009 SAP AG Page 1-142
  143. 143. SAP University Alliances SAP ERP PP Master Data Materials Bill of Materials (BOM) Routings Work Centers Product Groups© 2009 SAP AG Page 1-143
  144. 144. SAP University Alliances SAP ERP Material Master Record© 2009 SAP AG Page 1-144
  145. 145. SAP University Alliances SAP ERP Bill of Materials (BOM) List of components that make up a product or assembly Frame Saddle - Post Pedal - Seat Break Kit - Clip Front Wheel - Front Rim Handle Bar - Front Tire - Bell - Front Tube - Clasp Rear Wheel - Handle - Rear Rim - Rear Tire - Rear Tube - Gear© 2009 SAP AG Page 1-145
  146. 146. SAP University Alliances SAP ERP Bill of Materials (BOM) Single-Level Single-Level Finished Bike Frame Front Wheel Pedal Kit Rear Wheel Brake Kit Saddle Handle Bars© 2009 SAP AG Page 1-146
  147. 147. SAP University Alliances SAP ERP Bill of Materials (BOM) Single-Level vs. Multi-Level Single-Level Finished Bike Single-Level Single-Level Single-Level Single-Level Rear Front Handle Frame Pedal Brake Saddle Wheel Wheel Bars Rear Front Bell Bell Rim Rim Rear Front Clasp Clasp Tire Tire Handle Handle Tube Tube Bar Bar Multi-Level BOM Gear© 2009 SAP AG Page 1-147
  148. 148. SAP University Alliances SAP ERP Bill of Materials (BOM) Variant Bill of Material (BOM) - Several products with a large proportion of identical parts. Single-Level Single-Level Finished Bike Finished Bike Graphite Frame Front Wheel Tubular Frame Front Wheel Pedal Kit Rear Wheel Pedal Kit Rear Wheel Brake Kit Saddle Brake Kit Saddle Handle Bars Handle Bars© 2009 SAP AG Page 1-148
  149. 149. SAP University Alliances SAP ERP BOM – Item Categories Item Category - Stock Item - Non-stock Item - Variable Material – Sheet of steel - Intra Item – Phantom material – process industry - Class Item – place holder - Document Item - Text Item© 2009 SAP AG Page 1-149
  150. 150. SAP University Alliances SAP ERP Routings Routings enable you to plan the production of materials (products). Routings are used as a template for production orders and run schedules Routing are also used as a basis for product costing. Series of sequential steps (operations) that must be carried out to produce a given product Routings contain: - What, Where, When, How© 2009 SAP AG Page 1-150
  151. 151. SAP University Alliances SAP ERP Routings Routing – Operation 10 - Explains the steps involved in this operation BOM – Front Wheel, Rear Wheel and Frame - Outlines the components that will be consumed in the routing Work Center – 00WC1 - Identifies were the operations will take place and identifies the business transaction to be carried© 2009 SAP AG Page 1-151
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