Outlook   Calendar & Tasks For Beginners “How To Be More Organised”
How To Use The Calendar <ul><li>Setting Up Your Calendar </li></ul><ul><li>Opening your calendar   </li></ul><ul><li>Click...
<ul><li>Adding Events To Your Calendar </li></ul><ul><li>Entering events   & information </li></ul><ul><li>1. Fast entry  ...
<ul><li>Other Bits & Pieces </li></ul><ul><li>Changing Dates: Dropping & Dragging   </li></ul><ul><li>Click on the event y...
How To Use The Tasks <ul><li>Setting Up Your Tasks </li></ul><ul><li>Opening your tasks   </li></ul><ul><li>Click on the t...
<ul><li>Adding Tasks </li></ul><ul><li>Entering Information </li></ul><ul><li>Click in the subject box & enter information...
<ul><li>Other Bits & Pieces </li></ul><ul><li>Deleting Tasks </li></ul><ul><li>Select the task & click on the delete symbo...
<ul><li>Now you can be more efficient & organised with your time     </li></ul><ul><li>[email_address] </li></ul><ul><li>...
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Outlook Calendars for Beginners

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Outlook Calendars for Beginners

  1. 1. Outlook Calendar & Tasks For Beginners “How To Be More Organised”
  2. 2. How To Use The Calendar <ul><li>Setting Up Your Calendar </li></ul><ul><li>Opening your calendar </li></ul><ul><li>Click on the calendar icon on the bottom left of the screen </li></ul><ul><li>Changing the view </li></ul><ul><li>Go to top taskbar - you can change it to only seeing today’s date, a week’s duration or a month </li></ul><ul><li>Changing the calendar colour </li></ul><ul><li>Go to top taskbar - select tools, options, calendar options, background colour, select colour </li></ul><ul><li>Changing the calendar setup </li></ul><ul><li>Go to top taskbar - select tools, options, calendar options, daily start time, daily end time. You can also select specific days to view </li></ul>
  3. 3. <ul><li>Adding Events To Your Calendar </li></ul><ul><li>Entering events & information </li></ul><ul><li>1. Fast entry </li></ul><ul><li>Click on the time/date & enter information. Drag the box to show the end time of the event </li></ul><ul><li>2. Detailed entry </li></ul><ul><li>Double click on the time/date & enter information </li></ul><ul><li>You can add more specific information such as: </li></ul><ul><li>- location of event </li></ul><ul><li>- start/end time of event </li></ul><ul><li>- what category the event is eg: phone call, meeting - setting a reminder about the event </li></ul><ul><li>- notes about the event </li></ul><ul><li>- invite other people to events. An email is sent to them with the information </li></ul>
  4. 4. <ul><li>Other Bits & Pieces </li></ul><ul><li>Changing Dates: Dropping & Dragging </li></ul><ul><li>Click on the event you want to move to another time/date & drag it to the desired place </li></ul><ul><li>Recurring Events </li></ul><ul><li>Open an event that is to be repeated </li></ul><ul><li>Click on ‘recurrence’, select the time & regularity of that event & any date for it to end </li></ul><ul><li>School Calendars </li></ul><ul><li>You can create a calendar that all staff can view on their laptops </li></ul><ul><li>This allows everyone to see what is happening within your school & events can be added/amended to this </li></ul><ul><li>See your ICT lead teacher to set one up </li></ul><ul><li>Linking your calendar to your phone </li></ul><ul><li>You can synchronise your phone & calendar if you have a phone that allows you to do this – very effective & efficient! </li></ul>
  5. 5. How To Use The Tasks <ul><li>Setting Up Your Tasks </li></ul><ul><li>Opening your tasks </li></ul><ul><li>Click on the tasks icon on the bottom left of the screen </li></ul><ul><li>Changing the view </li></ul><ul><li>Go to the task menu on the left of the screen - you can change the current view to see various information </li></ul>
  6. 6. <ul><li>Adding Tasks </li></ul><ul><li>Entering Information </li></ul><ul><li>Click in the subject box & enter information that is relevant </li></ul><ul><li>- subject/task </li></ul><ul><li>- progress with task so far </li></ul><ul><li>- due date of task </li></ul><ul><li>- task category </li></ul><ul><li>Editing Information </li></ul><ul><li>Click on the task & change information as your tasks progress or change </li></ul><ul><li>As tasks are completed you can delete them or view them as being completed </li></ul>
  7. 7. <ul><li>Other Bits & Pieces </li></ul><ul><li>Deleting Tasks </li></ul><ul><li>Select the task & click on the delete symbol </li></ul><ul><li>Creating tasks from emails </li></ul><ul><li>Click on the email that needs to be converted to a task </li></ul><ul><li>Drag it to your tasks area & give it a subject line </li></ul><ul><li>Linking your calendar to your phone </li></ul><ul><li>You can synchronise your phone & tasks if you have a phone that allows you to do this – very effective & efficient! </li></ul>
  8. 8. <ul><li>Now you can be more efficient & organised with your time  </li></ul><ul><li>[email_address] </li></ul><ul><li>Any questions? </li></ul>
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