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Outlook Calendars for Beginners
 

Outlook Calendars for Beginners

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    Outlook Calendars for Beginners Outlook Calendars for Beginners Presentation Transcript

    • Outlook Calendar & Tasks For Beginners “How To Be More Organised”
    • How To Use The Calendar
      • Setting Up Your Calendar
      • Opening your calendar
      • Click on the calendar icon on the bottom left of the screen
      • Changing the view
      • Go to top taskbar - you can change it to only seeing today’s date, a week’s duration or a month
      • Changing the calendar colour
      • Go to top taskbar - select tools, options, calendar options, background colour, select colour
      • Changing the calendar setup
      • Go to top taskbar - select tools, options, calendar options, daily start time, daily end time. You can also select specific days to view
      • Adding Events To Your Calendar
      • Entering events & information
      • 1. Fast entry
      • Click on the time/date & enter information. Drag the box to show the end time of the event
      • 2. Detailed entry
      • Double click on the time/date & enter information
      • You can add more specific information such as:
      • - location of event
      • - start/end time of event
      • - what category the event is eg: phone call, meeting - setting a reminder about the event
      • - notes about the event
      • - invite other people to events. An email is sent to them with the information
      • Other Bits & Pieces
      • Changing Dates: Dropping & Dragging
      • Click on the event you want to move to another time/date & drag it to the desired place
      • Recurring Events
      • Open an event that is to be repeated
      • Click on ‘recurrence’, select the time & regularity of that event & any date for it to end
      • School Calendars
      • You can create a calendar that all staff can view on their laptops
      • This allows everyone to see what is happening within your school & events can be added/amended to this
      • See your ICT lead teacher to set one up
      • Linking your calendar to your phone
      • You can synchronise your phone & calendar if you have a phone that allows you to do this – very effective & efficient!
    • How To Use The Tasks
      • Setting Up Your Tasks
      • Opening your tasks
      • Click on the tasks icon on the bottom left of the screen
      • Changing the view
      • Go to the task menu on the left of the screen - you can change the current view to see various information
      • Adding Tasks
      • Entering Information
      • Click in the subject box & enter information that is relevant
      • - subject/task
      • - progress with task so far
      • - due date of task
      • - task category
      • Editing Information
      • Click on the task & change information as your tasks progress or change
      • As tasks are completed you can delete them or view them as being completed
      • Other Bits & Pieces
      • Deleting Tasks
      • Select the task & click on the delete symbol
      • Creating tasks from emails
      • Click on the email that needs to be converted to a task
      • Drag it to your tasks area & give it a subject line
      • Linking your calendar to your phone
      • You can synchronise your phone & tasks if you have a phone that allows you to do this – very effective & efficient!
      • Now you can be more efficient & organised with your time 
      • [email_address]
      • Any questions?