How to plan a Kukui Cup


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For those interested in planning their own Kukui Cup energy challenge, some of the issues they will need to consider.

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How to plan a Kukui Cup

  1. 1. How to plan a Kukui Cup Philip Johnson Collaborative Software Development Laboratory Information and Computer Sciences University of Hawaii(1)
  2. 2. 1. Organize your team Groups: Skill sets: • RDs and RAs • Graphics • Students • Fundraising • Faculty • Education • Organizations • Web technology • Administration • Event planning • Film club • Videography(2)
  3. 3. 2. Define your schedule What months? (September, October) How long (three weeks?) How many rounds? (one per week?) What events?(3)
  4. 4. Sample Schedule from 2011(4)
  5. 5. 3. Create Budget (and Fundraise) Line Item Amount Workshop/event food $ 750 Swag $1700 Tshirts $2400 Prizes $2000 Marketing $1200 Transportation $ 500 Honorariums $ 500 Total $9000(5)
  6. 6. 4. Decide on incentives Swag • T-shirts, ecototes, lanyards, tumblers, water bottles Leaderboard prizes/individuals • iPad, Skateboard, gift certificates Leaderboard prizes/floors • mochi balls, pizza, cupcakes, malasadas Raffle game • clothing, gift certificates, etc.(6)
  7. 7. Sample incentives(7)
  8. 8. 5. Design your Smart Grid Game What activities? What events? Point system? Dependencies? Videos? Commitments?(8)
  9. 9. 6. Design your Daily Energy Game What percentage reduction? Requires • IP-addressable meters • Baseline data(9)
  10. 10. 7. Create marketing plan/materials T-shirt design Logos Posters Banners Flyers PSAs Branded swag Facebook page YouTube channel(10)
  11. 11. 8. Delegate event logistics For workshops, events, excursions: • Each one needs an "owner" • Create a plan, agenda, budget, materials list • How to publicize it? • How many additional people needed to carry it out? • Get someone to film the event and make YouTube video(11)
  12. 12. 9. Create Game Plan Document Specify all events, location, personnel, equipment(12)
  13. 13. 10. Research and evaluation student satisfaction residential life satisfaction in- and post-competition conservation pre- vs. post-competition literacy Second order effects: • Raised awareness in sustainability • Higher commitment/involvement in sustainabiilty • Raised profile of university in sustainability • Insights into improvements: -Game, events, videos, marketing, etc.(13)
  14. 14. Example research questions Do students learn about sustainability? Do students conserve? Does the conservation persist after the challenge? How effective were the activities, events, excursions, marketing, prizes, etc? What can you do to make it better next year? What was the adoption rate?(14)
  15. 15. General timing 1 month prior: • Order all incentives, marketing materials. • All speakers, events, confirmed • Transportation reserved. • Baseline data collected 2 months prior: • Game Plan Document developed • Meters installed and running. 4 months prior: • Team members committed 6 months prior: • Initiate planning(15)
  16. 16. Hints RA and RD commitment is very important. Need "champions" for each floor. Dont forget marketing. Food is big draw. Create virtuous circle: • After competition is over, solicit players from this year to become "organizing committee" for next year.(16)
  17. 17. Questions? Energy goals. Start in October? • Good for collecting baseline data. • Disadvantage: getting dark earlier.(17)