Module 5 Presentation

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Module 5 Presentation

  1. 1. Completing Business MessagesCopyright © 2010 Pearson Education, Inc. publishing as Prentice Hall Chapter 5 - 1
  2. 2. Revising Your Message Content & Readability First Draft Working Draft Final Draft Clarity & ConcisenessCopyright © 2010 Pearson Education, Inc. publishing as Prentice Hall Chapter 5 - 2
  3. 3. The Three-Step Process Planning Writing Completing Analyze Situation Adapt to Revise the AudienceGather Information Produce Select Medium Proofread Compose Get Organized the Message DistributeCopyright © 2010 Pearson Education, Inc. publishing as Prentice Hall Chapter 5 - 3
  4. 4. The Revision Process Content Organization Style and ToneCopyright © 2010 Pearson Education, Inc. publishing as Prentice Hall Chapter 5 - 4
  5. 5. Review for Readability Sentence Paragraph Length Length Lists and Headings and Bullets SubheadingsCopyright © 2010 Pearson Education, Inc. publishing as Prentice Hall Chapter 5 - 5
  6. 6. Editing for Clarity Sentence Style Faulty Parallelism Dangling Modifiers Noun SequencesCopyright © 2010 Pearson Education, Inc. publishing as Prentice Hall Chapter 5 - 6
  7. 7. Editing for Clarity Camouflaged Verbs Sentence Structure Awkward References Excess EnthusiasmCopyright © 2010 Pearson Education, Inc. publishing as Prentice Hall Chapter 5 - 7
  8. 8. Editing for Conciseness Unnecessary Long Words Words or Phrases “It is/There are” Redundancies StartersCopyright © 2010 Pearson Education, Inc. publishing as Prentice Hall Chapter 5 - 8
  9. 9. Evaluate, Edit, and Revise the Work of Others Help the Writer Succeed Understand the Writer’s IntentCopyright © 2010 Pearson Education, Inc. publishing as Prentice Hall Chapter 5 - 9
  10. 10. Revising with Technology Cut and Paste Search and Replace Revision Marks Commenting Spell Checker Grammar Checker Thesaurus Style CheckerCopyright © 2010 Pearson Education, Inc. publishing as Prentice Hall Chapter 5 - 10
  11. 11. Producing the Message Production Quality Professionalism ImportanceCopyright © 2010 Pearson Education, Inc. publishing as Prentice Hall Chapter 5 - 11
  12. 12. Multimedia Support Graphics Sound Video HypertextCopyright © 2010 Pearson Education, Inc. publishing as Prentice Hall Chapter 5 - 12
  13. 13. Design for Readability Consistency Balance Detail RestraintCopyright © 2010 Pearson Education, Inc. publishing as Prentice Hall Chapter 5 - 13
  14. 14. Design White Space Techniques Margins Justification Typefaces Type StylesCopyright © 2010 Pearson Education, Inc. publishing as Prentice Hall Chapter 5 - 14
  15. 15. Production TechnologyTemplates and style sheetsPage setup featuresColumn and paragraph formattingNumbered and bulleted listsInformation in tablesPhotos, images, textboxes, and objects Copyright © 2010 Pearson Education, Inc. publishing as Prentice Hall Chapter 5 - 15
  16. 16. Proofreading Messages• Making multiple passes• Using perceptual tricks• Focusing on high-priority items• Getting some distance• Staying focused and vigilant• Taking plenty of timeCopyright © 2010 Pearson Education, Inc. publishing as Prentice Hall Chapter 5 - 16
  17. 17. Distributing Messages Cost Concerns Convenience Time Constraints Security and PrivacyCopyright © 2010 Pearson Education, Inc. publishing as Prentice Hall Chapter 5 - 17

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