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Remote Control: Your Guide to Successful Collaboration

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We work in an ever-changing business world that includes the introduction of new technologies and new techniques on a daily basis. Getting Things Done is not only a methodology, but a mindset. …

We work in an ever-changing business world that includes the introduction of new technologies and new techniques on a daily basis. Getting Things Done is not only a methodology, but a mindset. Contrary to common beliefs, this concept does not differ in remote work space than it does in the traditional office space. So while the corporate world adjusts to the new reality of remote working, there are things you can (and should) do to create a level of comfort with those stuck in a cube. Just try not to rub it in.







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  • 1. Remote Control:Your Guide toSuccessful Collaboration #remoteGTD jason@eightshapes.com @periodicdesign
  • 2. A few questions 2
  • 3. A few questionsWho works in a traditional office environment? 2
  • 4. A few questionsWho works in a traditional office environment?Of those folks, how many of you want to workremotely? 2
  • 5. A few questionsWho works in a traditional office environment?Of those folks, how many of you want to workremotely?Of those that do work remotely, how many getquestions that judge their work style? 2
  • 6. Questions & Responses 3
  • 7. Questions & Responses "I need you here, as part of the team." 3
  • 8. Questions & Responses "I need you here, as part of the team." "We dont have the technology in place to allow for rapid communication." 3
  • 9. Questions & Responses "I need you here, as part of the team." "We dont have the technology in place to allow for rapid communication." "Its nearly impossible for you to effectively "screen share" your work with me." 3
  • 10. Questions & Responses "I need you here, as part of the team." "We dont have the technology in place to allow for rapid communication." "Its nearly impossible for you to effectively "screen share" your work with me." "How do you get work done? Id play video games all day." 3
  • 11. Questions & Responses "I need you here, as part of the team." "We dont have the technology in place to allow for rapid communication." "Its nearly impossible for you to effectively "screen share" your work with me." "How do you get work done? Id play video games all day." "Do you shower?" 3
  • 12. SURPRISE!Image Source: Amy Houser
  • 13. We’re happier
  • 14. Who am I?
  • 15. Who am I? Jason Wishard
  • 16. Who am I? Jason WishardInteraction Designer
  • 17. Who am I? Jason WishardInteraction Designer EightShapes
  • 18. Who am I? Jason WishardInteraction Designer EightShapes I work remotely...
  • 19. Own it!
  • 20. What does research say?
  • 21. UIE Research !!! !!!???
  • 22. Who is on the UX Team?
  • 23. The findings 11
  • 24. The findings"Its easy to put post-its on a wall, sharesketches, and critique ideas when youre justa few feet apart. Doing all that through time-shift electronic channels is difficult, if notnear impossible." 11
  • 25. The findings"Its easy to put post-its on a wall, sharesketches, and critique ideas when youre justa few feet apart. Doing all that through time-shift electronic channels is difficult, if notnear impossible.""Mentoring, cross-discipline training, and theother facets that seem to contribute to thegrowth of the successful teams are muchharder with remote teams." 11
  • 26. A couple of truths 12
  • 27. A couple of truths"The few successful remote teams we sawwere remote from day one and everyonewas spread apart." 12
  • 28. A couple of truths"The few successful remote teams we sawwere remote from day one and everyonewas spread apart.""While its possible to make a remote teamsucceed, it seems to us that it wont happenby itself. Special care of the team dynamicsis critical. " 12
  • 29. How can I successfully collaborate?
  • 30. Three Pillars
  • 31. What are they? 15
  • 32. What are they?A great team 15
  • 33. What are they?A great teamAn effective workspace 15
  • 34. What are they?A great teamAn effective workspaceA solid desktop environment 15
  • 35. TeamImage Source: http://www.flickr.com/photos/pjoscelot/5916867724/
  • 36. Learn your tool belt
  • 37. No shortage of options
  • 38. Find your bundle
  • 39. Keep it social
  • 40. People like people
  • 41. Social networks arethe new water cooler
  • 42. Get face time
  • 43. Builds trustHi! Hi!
  • 44. Don’t be camera shy
  • 45. Keep an open door policy
  • 46. Got 15 to Skype?
  • 47. No more politics
  • 48. Pyramids are political
  • 49. Flat is better
  • 50. Don’t be held hostage
  • 51. Cinderella’s Carriage
  • 52. Transparency is king
  • 53. Over-communicate Today !!! !!! Tomorrow Next week Need help!
  • 54. Actionable Communication
  • 55. Don’t assume WTF?
  • 56. Actionable emails
  • 57. WorkspaceCONFIDENTIAL and PROPRIETARY • Do Not Share Without Permission
  • 58. Reflect the teamVideo Source: Fast Company interview with Jason Fried and edited by Jason Wishard
  • 59. Make it yours
  • 60. Cubes are confining
  • 61. Productive can be comfortable
  • 62. Collaborative space
  • 63. We wear multiple hats Project Plans Wireframes Documentation Prototypes
  • 64. Task out your space Work Sketch Read
  • 65. Location, location
  • 66. Give yourself focus DoorAboveGarage
  • 67. Have a commute
  • 68. Avoid the gridlock...
  • 69. ...and unwind CookTake a walk Take a ride
  • 70. Work, not a lifestyle
  • 71. Wait, my work is home
  • 72. Solid work/life balance
  • 73. The mobile office
  • 74. Productive mobility
  • 75. Productive mobility
  • 76. Productive mobility
  • 77. Get the right hardware
  • 78. Here’s your Dell!
  • 79. Mobility or Storage?
  • 80. Dress the part
  • 81. Sharp dressed (wo)man
  • 82. Sharp dressed (wo)man
  • 83. Desktop
  • 84. Reduce your chrome
  • 85. Chrome serves a purpose
  • 86. Don’t let it get in the way
  • 87. Close and hide apps
  • 88. Don’t need it; close it
  • 89. Turn off notifications
  • 90. Gmail will be there
  • 91. Set status expectations
  • 92. What am I doing?
  • 93. Stick to it!Available Status Reinforce Silence
  • 94. Clean up the clutter
  • 95. Folders, files, oh my!
  • 96. Wallpaper selection
  • 97. Personal flavor
  • 98. Optimize it!
  • 99. Appropriate screen resolution
  • 100. Think smallBetter Screen Resolution
  • 101. Reduce system load
  • 102. If it syncs, shut it off
  • 103. Secret Weapon
  • 104. Collaboration Account
  • 105. Real World Examples
  • 106. Eric WileyUser Experience Designer
  • 107. Jason RobbUser Experience Designer
  • 108. David PanarelliUser Experience Designer
  • 109. Prepare, prepare, prepare
  • 110. Resources
  • 111. WideTeams
  • 112. @Telesaur
  • 113. NoVaCoWork
  • 114. Thanks! jason@eightshapes.com Find me @periodicdesign on:Twitter | LinkedIn | Flickr | Facebook

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