Travels with iPhone
- How to use the apps that are putting an
end to schlepping around your heavy laptop
on business or leisure trips across the world
February 23, 2010
Imagine being able to only bring your iPhone on your
worldwide travels. No PowerBook or heavy chargers. No
books or paper presentations. Nothing but a pocket brain.
Everything you need is available in the palm of your hand.
Impossible you say. Nevah, I say. Let me show you.
Well it might work, you say, but only for leisure travels, not
business. Nevah, I say. Again, let me show you.
Over the next few slides I’ll map out which apps you need
and how to use them to replace your heavy laptop with the
iPhone. Same functionality, smarter use.
Let’s first specify the 7 needs...
✤ Phone number for incoming calls, cheap outgoing calls, free text
✤ Access to mail, contacts, calendars and voice
✤ Write, edit and share docs and spreadsheets online and
✤ Interact with friends on social network
✤ Stay up-to-date on news and industry knowledge
✤ Manage travel logistics and itinerary
✤ Take notes during meetings, save whiteboard sessions
Then take a look at the solutions...
Phone number for incoming Google Voice for dedicated number, incoming call email transcripts and
calls, cheap outgoing calls free text messages; Skype for free / cheap outgoing calls
Access to mail, contacts, Google Mail, Contacts and Calendars via Exchange, sync all calendars via
calendars and task list m.google.com/sync using iCal, Things for tasks, Contacts for addresses
Write, edit and share docs and Access to all Google Docs via Ofﬁce2, also offering ofﬂine creation, editing
spreadsheets, share prezzos and sharing of documents, iPod to share presentations via mp4
Interact with friends on social Either of all of the Facebook, LinkedIn, Twitter and/or Foursquare
network (location-based) apps; Silentale when they release an iPhone app
Stay up-to-date on news and Access all RSS feeds on Google Reader via Byline, caching all feeds for
Manage travel logistics and Save dates and information in mailbox and/or in synced web calendar,
accessible via iCal
Take notes during meetings, Using Docs in Ofﬁce2 for notes and native Camera for shooting
save whiteboard sessions whiteboards, wireframes or prototypes; email to quickly share
What are the limitations...
✤ Writing docs from scratch is challenging but forces you to be brief, just like in emails
✤ Sharing presentations via mp4 is dependent on composite cables for viewing on a
✤ The search in contacts is limited to names, location / proximity search would make it
easier to ﬁnd local friends and venues (Foursquare is a great option)
✤ Rebooking travel and hotels is tricky, I wish for a simple one-click checkout; booking a
restaurant table would be great
✤ Price comparison for airport to city transfer option app would be great, could be
community driven like GasBuddy
✤ GMail: Use “Find Duplicates” in ✤ Google Voice: Uncheck call forwarding
Contacts to consolidate contacts in Settings > Phone when abroad
✤ iPhone: Make sure all of your folders ✤ Google Voice: Customize greetings for
are being correctly synced via Exchange different groups for better experience
✤ iCal: Make sure to select calendar feeds ✤ Upload emails: Give real names to
to be synced via m.google.com/sync upload emails for Facebook and Tumblr
to ﬁnd them faster in Contacts
✤ Byline: Sync all feeds so they cache
before going ofﬂine (before ﬂight) ✤ Keep hotel and other directions in
Inbox for ofﬂine usage; add to Contacts
✤ Set up pre-shared folders in GDocs to
automatically share new docs via ✤ Always test all functionality and
Ofﬁce2 - move to folders when online applications setup before departure
✤ I’ve tested to travel with only my iPhone during several cross-atlantic trips and ﬁne-
tuned the concept and apps that works for me on a daily basis
✤ One of the key criteria was that the applications should perform both online (via G3
and WiFi) and ofﬂine to keeping roaming charges low and in-ﬂight friendly
✤ The result is amazing; no schlepping around a clunky laptop, more efﬁcient interaction
with apps, focus on meeting people, realtime sharing of notes and minutes
✤ But you have to store all your data in the cloud to make this work, plan B is always to
borrow a local computer to create new presentations or documents, re-book ﬂights et
✤ The cost of all these apps is less than $20 - only Ofﬁce2, Things and Byline charge
A particular slide catching your eye?
Clipping is a handy way to collect important slides you want to go back to later.