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  • November 2-6, 2009 Budgeting Week for Government Washington, DC Budgeting Week for Government Examine Leading Methodologies to Prepare and Execute a Results-Driven Budget Featuring Three Interactive Courses: Course 1: Navigate the Budget Process Learn how to allocate resources in alignment with agency priorities Course 2: Performance-Based Budgeting in Government Align resource consumption with strategic goals, objectives and performance goals Course 3: Activity-Based Cost Management Utilize activity based costing to effectively measure your programs’ cost efficiencies Earn up to 30 CPE Credits www.PerformanceWeb.org/Budgeting
  • Budgeting Week for Government Agenda-at-a-Glance Day One: Monday, November 2, 2009 (Navigate the Day Four: Thursday, November 5, 2009 (Performance- Budget Process) Based Budgeting), continued 8:30 Conference Registration and Continental Breakfast 8:30 Continental Breakfast 9:00 Learn What Budgeting is and Why it is Necessary 9:00 Interactive Application Session #3: Develop a Performance-Based Budget Using the Seven Steps Framework Key Realities and Drivers of the Budget Process Case Study: Program Evaluation: Key Questions to Ask Your 12:00 Lunch Break Program in Presenting a Performance-Based Budget 1:00 Examine Public Expenditure Management and Budgeting 12:00 Lunch Break Interactive Application Session #1: Budget Formulation Exercise 1:00 Elements One and Two: Program Purpose, Design and Strategic 4:00 Day One Adjourns Planning Elements Three and Four: Program Management and Results Day Two: Tuesday, November 3, 2009 (Navigate the 4:00 Day Four Adjourns Budget Process), continued 8:30 Continental Breakfast Day Five: Friday, November 6, 2009 (Activity-Based 9:00 Justify Your Budget and Gain Buy-In: Frameworks for Budget Cost Management) Development 8:30 Continental Breakfast Interactive Application Session #2: Strategic Marketing and 9:00 Introduction to Activity-Based Costing and Management (ABC/M): Communications and Budget Justification What’s Worked for Other Organizations and What Hasn’t 12:00 Lunch Break Implement an Activity-Based Costing (ABC) System 1:00 Budget Execution and Reporting Adopt a Framework for Cost Measurement and Allocation and Integrated Wrap Up: Drivers, Trends, Frameworks and Tactics Analyze Cost Drivers 4:00 Day Two Adjourns 12:00 Lunch Break 1:00 Interactive Application Session #4: Applying ABC/M in Day Three: Wednesday, November 4, 2009 (Performance- Government: A Case Study Based Budgeting) The Way Ahead: Adapting Your Organization to ABC/M 8:30 Continental Breakfast 4:00 Day Five Adjourns 9:00 Performance-Based Budgeting in Government: Concepts, Definitions and Mandates State of Practice in Performance Budgeting: Learn the Different Types of Performance-Based Budgets 12:00 Lunch Break 1:00 Develop Effective Strategic Plans and Performance Measures to Drive Budgeting: The Critical Success Factors Create a Performance-Based Budget: A Seven-Step Process to Integrate Performance and Budget Information 4:00 Day Three Adjourns 2 www.PerformanceWeb.org/Budgeting
  • Budgeting Week for Government Course One: Navigate the Budget Process Who Day One: Monday, November 2, 2009 8:30 Should Attend: Conference Registration and Continental Breakfast 9:00 • Financial Managers Learn What Budgeting is and Why it is Necessary • Financial Analysts • Budget Formulation: forecasting resource requirements • Budget Justification: budget review and passback (and appeals) • CFOs • Legislative review and action • Budget Analysts • Budget Execution: distribution of funds and reconciliation • Budget Officers • Program Managers Key Realities and Drivers of the Budget Process • Evaluate the impact of a tight discretionary budget on the fight for resources • Project Managers • Understand and navigate common problems with the current budget process • Understand what drives the budget process in the public sector 12:00 Lunch Break Top 5 Reasons to Attend: 1:00 Examine Public Expenditure Management and Budgeting • Review financial management legislation and guidelines for budget formulation 1. Understand how to track, monitor • Estimate and forecast costs of program activities and modify a budget in the • Account for capital assets, employee needs and costs and multi-year obligations execution stage. 2. Align resources with strategic Interactive Application Session #1: Budget Formulation Exercise goals, objectives and • Practice formulating a “mock” budget for a government agencys performance measure • Balance program priorities against scarce resources • Construct a budget submission based on the knowledge you have acquired 3. Examine real-world successes and failures and apply the lessons learned 4:00 Day One Adjourns 4. Implement your performance- based strategic plan in your daily operations to achieve results 5. Learn budget justification and how to communicate with key stakeholders and new leadership www.PerformanceWeb.org/Budgeting 3
  • Budgeting Week for Government Course One: Navigate the Budget Process Day Two: Tuesday, November 3, 2009 “A budget is 8:30 Continental Breakfast more than 9:00 Justify Your Budget and Gain Buy-In: Frameworks for Budget Development simply numbers • Design the “message” of your budget justification and make it effective • Understand what legislatures look for in budget justifications on a page. It is • Update on requirements from OMB Circular A-11 and Departmental guidance a measure of Interactive Application Session #2: Strategic Marketing and Communications and Budget Justification how well we • Understand the differing priorities and perspectives of a budget officer and a budget examiner are living up to • Learn to anticipate the concerns of your counterparts and adjust ahead of time • Improve your understanding of both sides of the budget review process our obligations 12:00 to ourselves and Lunch Break one another.” 1:00 — President Barack Obama Budget Execution and Reporting • Review financial management standards governing budget execution • Manage to the legal availability of funds: purpose, timing and amount • Align your processes with financial accounting and reporting schedules Integrated Wrap Up: Drivers, Trends, Frameworks and Tactics • Devise and stay within a spending plan • Anticipate and respond to the “what if” scenarios: mid-year reductions, continuing resolutions and/or budget busting • Navigate procedures for reprogramming within an appropriation 4:00 Day Two Adjourns 4 www.PerformanceWeb.org/Budgeting 4
  • Budgeting Week for Government Course Two: Performance-Based Budgeting Day Three: Wednesday, November 4, 2009 8:30 Continental Breakfast “The instructor 9:00 has a broad Performance-Based Budgeting in Government: Concepts, Definitions and Mandates • Review performance budgeting concepts, definitions and mandates background • Learn the key components for formulating, justifying and executing a performance- based budget to relate to • Understand what drives the budget process in the public sector—and how performance-based budgeting improves on those driversnce federal, state State of Practice in Performance Budgeting: Learn the Different Types of Performance-Based Budgets and local Understand the different ways that you can present performance information in a budget: Example 1: Traditional Activity-Based Budgets government Example 2: Strategic Plan Summary with Traditional Activity-Based Budget Example 3: Cross-Walking Between Budget and Performance Plan Example 4: Integration of Performance Plan and Budget with examples.” Example 5: Forecasting Performance for Different Budget Levels — Sylvia Owens, 12:00 Program Manager, Lunch Break NASA 1:00 Develop Effective Strategic Plans and Performance Measures to Drive Budgeting • Examine the critical success factors that link your strategic plan to the budget • Determine your strategic priorities for linking your measures to the budget • Evaluate your strategic plan and performance measures to determine the best possible direction for integration Create a Performance-Based Budget: A Seven-Step Process to Integrate Performance and Budget Information Step 1: Develop/Align to Strategic Plan (Mission, Outcomes, Strategies) Step 2: Determine Outputs (By Program) for Each Strategy Step 3: Define Activities to Deliver Outputs Step 4: Calculate Full Costs (Direct/Indirect for Each Output) Step 5: Identify Cost Efficiency Improvements Step 6: Set Performance Targets (Revise after Budget Finalization) Step 7: Presentation of the Budget Justification 4:00 Day Three Adjourns www.PerformanceWeb.org/Budgeting 5
  • Budgeting Week for Government Course Two: Performance-Based Budgeting Day Four: Thursday, November 5, 2009 “The instructor 8:30 Continental Breakfast provided a 9:00 Interactive Application Session #3: Develop a Performance-Based Budget Using the Seven wealth of real- Steps Framework life examples to • Complete PART questionnaire for your program • Formulate a performance-based budget request help explain • Create a business case for your budget request the topics.” Case Study: Program Evaluation: Key Questions to Ask Your Program in Presenting a Performance-Based Budget — Monique Kennedy, • Examine the Obama Administration’s focus and mandates for data collection, reporting Program Analyst, and use of findings United States Department of Labor • Determine what type of evaluation is needed to develop the information and make informed decisions about the program • Select specific, researchable questions that can be asked to answer the general questions 12:00 Lunch Break 1:00 Elements One and Two: Program Purpose, Design and Strategic Planning • Analyze your program’s mission and purpose and identify programs with a duplicative purpose • Examine strategic planning strengths and deficiencies • Analyze long-term and annual performance goals and measures Elements Three and Four: Program Management and Results • Evaluate management of program goals as outlined in the strategic plan • Identify areas of management challenges in program stewardship • Evaluate program success toward long-term goals and measures 4:00 Day Four Adjourns 6 www.PerformanceWeb.org/Budgeting
  • Budgeting Week for Government Course Three: Activity-Based Management Day Five: Friday, November 6, 2009 8:30 12:00 Continental Breakfast Lunch Break 9:00 1:00 Introduction to Activity-Based Costing and Management (ABC/M): What’s Interactive Application Session #4: Applying ABC/M in a Government: Worked for Other Organizations and What Hasn’t A Case Study • Understand the role of effective cost management in • Effectively utilize the tools and techniques you have learned government today and apply them to a real life case study • Evaluate budgetary alignment with program goals as outlined • Apply all the ABC/M principles you learned from collecting in the strategic plan and reporting ABC/M information to avoiding common • Evaluate how activity-based costing directly supports costing pitfall cost management • Walk away with a solid understanding of how you can • Align cost management to the overall objectives of apply ABC/M your organization The Way Ahead: Adapting Your Organization to ABC/M Implement an Activity-Based Costing (ABC) System • First steps for deploying ABC/M • Evaluate the best circumstances for ABC/M • Understanding ABC/M as it relates to government vendors • Examine the ideal environment for implementing ABC/M • What’s next after ABC/M? • Canvass different strategies for effectively implementing ABC/M Adopt a Framework for Cost Measurement and Allocation and Analyze 4:00 Day Five Adjourns Cost Drivers • Define cost measurement’s role in the cost management process • Specify cost measurement objectives, activities and drivers and choose the correct cost driver • Examine a level-of-effort analysis and overhead to overhead analysis Become a Certified Government Performance Manager To ensure professional success, you must continually expand your skills and education. The bar has been raised in government agencies and organizations, and managers want to hire, promote and work with the most skilled individuals possible. To address this need, The Institute offers a Certificate in Government Performance Management. Attend the three “core” courses and an additional three “elective” courses based on the topics that meet your agency’s unique needs. The skills you acquire will then be used to complete a “capstone project” on a particular issue that you and our department are facing, which will then be evaluated by an expert member of our staff. For more information about certification, please contact Melvin Hall at 703-894-0481 x 203, Hall@PerformanceWeb.org or Dave Yerks at 858-866-9381, Yerks@PerformanceWeb.org. www.PerformanceWeb.org/Budgeting 7
  • Budgeting Week for Government About the Trainers Benefits Wayne Simpson, Senior Fellow, The Performance Institute profit Organizations by James Brimson and John Antos. He has also been quoted in periodicals and awarded special recognition of Certification Wayne K. Simpson founder is nationally describing the Indianapolis program and recognized for his expertise in Activity Based Costing – Management. He was the its use of Activity Based Costing such as former Activity Based Costing Coordinator American Productivity & Quality Center’s Advance Your Career for the City of Indianapolis. In this position, 1997 report Activity-Based Management II Education and professional he managed, organized, and facilitated Best Practices for Dramatic Improvement. certification are becoming necessary Activity Based Costing & Management He has conducted over 60 seminars, for promotion and requirements for efforts citywide. This included training of workshops, and presentations to numerous coveted positions. In the Certified city employees on ABC principles and groups including Executive Enterprises, Government Performance Manager application and working with Management Institute for International Research, The program, you will acquire the skills and Union on using the ABC information Conference Board, Performance Institute, and tools to make you the lead to improve operations and prepare for and the Government Finance Officers performance management resource for managed competition. A graduate of Purdue Association on activity-based costing, your organization. University, Mr. Simpson received his Bachelor management, performance budgeting, and of Science degree in Industrial Management alternative service delivery options. and Accounting. He spent 13 years in the Meet New Certification private sector, including 8 years with Dow Mr. Simpson belongs to the Government Requirements Chemical, and had been with the City of Financial Officers Association (GFOA) and To hold a position as a performance Indianapolis for the past 20 years where his has served on its Government Budgeting and manager in government you must last position was CFO of the Department of Fiscal Policy Committee. He also has been demonstrate compliance with new skills Parks and Recreation. involved in the Association of Governmental sets required by OMB and Congress. Accountants (AGA). He is a Certified Mr. Simpson had been involved in the city Government Financial Manager (CGFM). Receiving your certificate is one key of Indianapolis’ Activity-Based Costing and way to demonstrate your skills. Management program since its beginning John Miller, Managing Director, in 1992, which in addition became the Arkonas Corp. foundation for the city’s Performance Budget Customize a Program to Mr. Miller is a recognized expert and also known as the ‘Popular Budget.’ Wayne Fit Your Needs has also trained and consulted for various leading authority in the area of performance Working with Institute training federal, university, city, county, and state management and measurement. Mr. Miller managers, you can select courses organizations on activity based costing, has over 35 years of experience as a that will have direct application and management and budgeting. partnerat Arthur Andersen and in industry impact to your work. where he held the positions of Chief He has written articles and book reviews Financial Officer for a publicly held New for periodicals such as The Government York Stock Exchange manufacturing For more information Accountants Journal and Government company (NYSE:CIX) and about certification, please contact Finance Review. He is regularly sought for a privately owned Melvin Hall at 703-894-0481 x 203, out as a reference and acknowledged independent Hall@PerformanceWeb.org or Dave in publications such as Coopers and Yerks at 858-866-9381, Lybrand’s Activity Based Management Yerks@PerformanceWeb.org. in Government and Activity Based Management for Service Industries, Government Entities and Non- 8 www.PerformanceWeb.org/Budgeting
  • Budgeting Week for Government exploration and production oil and gas for persons with developmental disabilities company. In addition, he has held positions in Minnesota.He headed developmental of corporate Director for Strategic and disabilities services in Newfoundland and “The instructor Operations Planning for two other large, Labrador, and outcomes measurement in the publicly held Fortune 500 companies (NYSE:SII and NYSE:FMC). Minnesota Department of Human Services. was very For 11 years, Dr. Wray was Executive Lyle D. Wray, Ph.D., Executive Director, Director of the Citizens League, a more than knowledgeable Capital Region Council of Governments 50-year-old civic organization that identifies Lyle D. Wray serves as Executive Director of important state and regional policy issues, and advocates for solutions developed with great the Capitol Region Council of Governments through citizen research. During this period, based in Hartford, CT. He has a BA, MA, he teamed with Paul Epstein and others presentation and PhD from the University of Manitoba, to co-lead the Sloan Foundation funded Winnipeg, Canada. research on citizen engagement and public skills. He performance measurement that formed the Measuring and improving public services has been a key focus of Dr. Wray’s career initial basis for the book Results That Matter, which features the Effective Community adapted to the for over 25 years, with citizen engagement also important to his work for at least the last Governance (ECG) Model. needs of class 15. He served as County Administrator for He was a co-author of Results That Matter Dakota County, MN, for five years, when he led the county to performance management, (Jossey-Bass, 2006). Dr. Wray pioneered the members.” concept of multiple citizen roles in community with monthly graphic performance reports of improvement, which he first published in key results against budget and performance an article for ICMA’s Public Management. — Tim Bennett, targets. He also made public deliberation Results That Matter documents citizens Assistant Town Manager for Operations, part of the budget process, through citizen playing multiple roles in numerous Bluffton, South Carolina focus groups and broader public meetings. communities, and how governments and Before that, he was the county’s Human nonprofits support citizens in those roles, Services Director. As including roles related to government County Administrator and performance management. More recently, Human Services Director he and Epstein developed the “Community he was directly involved Balanced Scorecard,” which combines the a pre-paid Medicaid community improvement power of ECG with demonstration initiative, the strategy alignment power of balanced expert systems development scorecards. Dr. Wray has also been for public health case Director of the Ventura County Civic Alliance, management and supported a regional civic organization in California. restructuring of public health administration and He also has served nationally and finance. Wray previously internationally as a consultant to government worked with developmental and non-profit organizations, and he teaches disabilities services as a graduate courses in public service outcomes court monitor for federal measurement, e-government, and public court institutional reforms service reform. and deinstitutionalization www.PerformanceWeb.org/Budgeting 9
  • Budgeting Week for Government Sponsorship In-House Training One of the more popular vehicles for accessing the Institute’s educational offerings is the Opportunities: delivery of on-site trainings and management facilitations. Bringing a training or facilitation in-house gives you the opportunity to customize a program that addresses your exact challenges and provides a more personal learning experience, while virtually eliminating travel expenses. Whether you require training for your department or for an organization- As a conference and training wide initiative, the advanced learning methods employed by The Performance Institute will provider, The Performance Institute create an intimate training atmosphere that maximizes knowledge transfer to enhance the talent within your organization. is an expert in bringing together leaders to share and discuss best Customization: practices and innovations. We We realize that not all obstacles can be overcome by applying an “off-the-shelf solution”. connect decision-makers with While many training providers will offer you some variation of their standard training, respected solution providers. The Performance Institute’s subject matter experts will work with you and your team to examine your programs and determine your exact areas of need. The identification of real The Institute offers four different life examples will create a learning atmosphere that resonates with participants while at pre-designed sponsorship packages: the same time providing immediate return on your training investment. Using interactive exercises that employ actual projects or scenarios from your organization, instructors can • Event Co-Sponsor address specific challenges and align the curriculum of each session to your objectives. While the majority of on-site trainings are focused on smaller groups, The Performance • Session Sponsor institute also has the ability to accommodate organizational-wide training initiatives. • Luncheon Sponsor Utilizing multiple instructors, The Institute has the capacity to deliver courses to groups of • Exhibit Booth Sponsor up to 300 participants per day. Areas of expertise: For more information on sponsorships On-site delivery of single courses, certification programs and entire packages of or to get started, contact Jessica specialized courses are available in the following areas: Ward at 703-894-0481 x 215 or Ward@PerformanceWeb.org • Strategic Planning • Performance Measurement • Project Management • Lean Six Sigma • Workforce Management • Performance-Based Budgeting • Performance-Based Contracting • Performance Reporting • Program Evaluation • Administrative Management • Leadership and Change For more information about in-house training options available to you, please contact Jennifer Mueller at 703-894-0481 x 217 or email her at Mueller@PerformanceWeb.org. 10 www.PerformanceWeb.org/Budgeting
  • Budgeting Week for Government Logistics & Registration REGISTRATION 1. ONLINE at www.PerformanceWeb.org/Budgeting VENUE & HOTEL 2. VIA FAX to 703-894-0482 Budgeting Week for Government will be held at The Performance Institute in Arlington, 3. VIA PHONE to 703-894-0481 VA, just one block east of the Courthouse Metro stop on the Orange Line. A public 4. VIA MAIL to 1515 N. Courthouse Road, Sixth Floor parking garage is located just inside of the building for $10/day. Arlington, VA 22201 The Performance Institute Yes! Register me for Budgeting Week for Government 1515 North Courthouse Rd., Suite 600 Arlington, VA 22201 Register me for the following course(s) only: (choose one or two) 703-894-0481 Course 1: Navigate the Budget Process A limited number of rooms have been reserved at the Arlington Rosslyn Courtyard by Marriott Course 2: Performance-Based Budgeting at the prevailing rate of $233 until October 1. This rate is based on the Government Per Diem Course 3: Activity-Based Cost Management and is subject to change. Please call the hotel directly and reference code “Budgeting Week” Please call me. I am interested in a special Group Discount for my team when making reservations to get the discounted rate. The hotel is conveniently located three blocks from the Rosslyn Metro station. Please ask the hotel about a complimentary shuttle that Delegate Information is also available for your convenience. Arlington Rosslyn Courtyard by Marriott 1533 Clarendon Blvd. Name Title Arlington, VA 22209 Phone: 703-528-2222 / 1-800-321-2211 www.courtyardarlingtonrosslyn.com Office Organization TUITION & GROUP DISCOUNTS The tuition rate for Budgeting Week for Government is as follows: Address Early Bird Rate Regular Rate One Course $1099 $1199 City State Zip Two Courses $1699 $1799 Three Courses $1899 $1999 Telephone Fax *For the Early Bird Rate, register before August 24 , 2009 For more information on group discounts for Budgeting Week for Government, please contact Melvin Hall at 703-894-0481 x 203, Hall@PerformanceWeb.org or Dave Yerks at Email 858-866-9381, Yerks@PerformanceWeb.org. CPE CREDIT Payment Information Delivery Method: Group-live Program Level: Beginner Training Form/Purchase Order Prerequisites: None Advanced Preparation: None Check (accepted by mail only) CPE Credits: 30 Total (Course One: 12, Course Two: 12, Course Three: 6) Credit Card The Performance Institute is registered with the National Association of State Boards of Accountancy (NASBA) as a sponsor of continuing professional education on the National Registry of CPE Sponsors. State boards of accountancy have final authority on the acceptance of individual courses for CPE credit. Complaints regarding sponsors may be addressed to the National Registry of CPE Sponsors, 150 Fourth Avenue North, Nashville, TN 37219-2417. Website: www.nasba.org Credit Card Number Expiration Date Cancellation Policy: Quality Assurance: For live events: The Performance Institute will provide a The Performance Institute strives to provide you with the full refund less $399 administration fee for cancellations most productive and effective educational experience four weeks before the event. If cancellation occurs possible. If after completing the course you feel there is Name on Card 3 Digit Card verification # within two weeks prior to conference start date, no some way we can improve, please write your comments refund will be issued. Registrants who fail to attend on the evaluation form provided upon your arrival. and do not cancel prior to the event will be charged the Should you feel dissatisfied with your learning experi- entire registration fee. ence and wish to request a credit or refund, please submit it in writing no later than 10 business days after For webinars: The Performance Institute will provide a full Billing Zip Code the end of the training to: refund less $50 administrative fee for cancellations four weeks before the event. If cancellation occurs within The Performance Institute: Quality Assurance two weeks prior to conference start date, no refund will 1515 N. Courthouse Road, Suite 600 Please make checks payable to: The Performance Institute be issued. Registrants who fail to attend and do not Arlington, VA 22201 Priority Code: P723-WEB cancel prior to the meeting will be charged the entire Note: As speakers are confirmed six months before the registration fee. event, some speaker changes or topic changes may All the cancellation requests need to be made online. occur in the program. The Performance Institute is not Discounts Your confirmation email contains links to modify or responsible for speaker changes, but will work to ensure cancel registrations. Please note that the cancellation is a comparable speaker is located to participate in the • All ‘Early Bird’ Discounts must require payment at time of registration and before the cut-off date in order to not final until you receive a written confirmation. program. receive any discount. • Any discounts offered whether by The Performance Institute (including team discounts) must also require payment Payment must be secured prior to the conference. If If for any reason The Performance Institute decides to at the time of registration. payment is not received by the conference start date, cancel this conference, The Performance Institute accepts a method of payment must be presented at the time of no responsibility for covering airfare, hotel or other costs • All discount offers cannot be combined with any other offer. registration in order to guarantee your participation at incurred by registrants, including delegates, sponsors • Discounts cannot be applied retroactively the event. and guests. www.PerformanceWeb.org/Budgeting 11
  • About The Performance Institute Called “the leading think tank in performance measurement for government” on OMB’s ExpectMore.gov, The Performance Institute has been a leader in Performance Management training and policy since the 2000 administration transition. As part of the Government Performance Coalition, a group of good government organizations, the Institute worked in 2000 to deliver recommendations to the then new administration on what would become the President’s Management Agenda. In 2009, the Institute is leading Innovations in Government: From Transition to Transformation, or InnoGOV.org, a collection of forums, research and recommendations to bring insight and transformation to the federal government. The goal of InnoGOV.org is to centralize the importance of performance, accountability and transparency in government and to disseminate the leading best practices to government managers. The Performance Institute has published several research reports regarding performance management initiatives and trains over 10,000 government managers per year on performance-based topics. Dedicated to improving citizen services and taxpayer transparency, the Institute uses a best-practices foundation to deliver the most effective and tested methodologies for improving performance. For More Information, Visit Our Website at www.PerformanceWeb.org