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Speed Content Delivery into Microsoft SharePoint
 

Speed Content Delivery into Microsoft SharePoint

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Users are struggling to…electronically capture, store, retrieve, distribute and manage hardcopy documents the same way electronic files are handled to improve office efficiency. This presentation ...

Users are struggling to…electronically capture, store, retrieve, distribute and manage hardcopy documents the same way electronic files are handled to improve office efficiency. This presentation documents the process for capturing documents to Microsoft SharePoint Repository and how to build intelligence into the "paper" process.

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    Speed Content Delivery into Microsoft SharePoint Speed Content Delivery into Microsoft SharePoint Presentation Transcript

    • Speed Content Delivery into SharePoint In association with: Presented by:
    • Business Trends Paper and electronic documents will continue to coexist Organizations are looking for better ways to manage and control their information Compliance regulations are mandating the tracking of both paper and electronic information Organizations often overlook the input and output process when developing a document management strategy Paper documents are still a primary means of business communications In association with: Presented by: 2
    • Users are struggling to… electronically capture, store, retrieve, distribute and manage hardcopy documents the same way electronic files are handled to improve office efficiency. From this… To this… In association with:
    • The Paper Management Problem Managing volume and variety Forms, documents, digital pictures, electronic formats Inefficiency and expense Slow, sequential, “one-person-at-a- time” processing Inadequate information access Global, 360-degree access to customer data and business transactions needed Compliance Difficult to establish enterprise controls and comply with regulations In association with: 4
    • What’s it all mean Businesses today face greater competition than ever before… Improve profits while enhancing operational efficiencies Fulfill the ever-changing requirements of government regulations Manage volumes of paper and electronic information Maximize the value of your current technology investments Enhance performance through the introduction of technology that enables optimized new business processes In association with: Presented by: 5
    • Content Lifecycle Create Publish Workflow Promote Content Collaboration Repository Review/Approve (Records Archive Version Management) Approve Workflow Revise Destroy In association with: Presented by:
    • The Information Highway Create Publish Workflow Promote Content Collaboration Repository Review/Approve (Records Archive Version Management) Approve Workflow Revise Destroy In association with: Presented by: 7
    • Capturing Documents to Microsoft SharePoint Repository Invoice Number 10010 Vendor Name Acme Products Purchase Date 30 January 2008 Subtotal $ 6,014.81 Grand Total $ 6,025.88 Payment Terms Net 30 Days Capture Classify Extract Validate Deliver Dynamically control where documents are exported Automatic naming of document file based on values Assign metadata values based on data captured Set comments when document is exported Streamline content and collaborative business processes to improve productivity Quick and easy access to critical content equates to better decisions Microsoft SharePoint In association with: 8
    • Contract Management Example In association with:
    • Building Intelligence into the ‘Paper’ Process Automate the capture process Assign document attributes at capture time Map the document types to the SharePoint folders Content authentication In association with: Presented by: 10
    • Summary Paper will continue to be a critical information source An ECM strategy must address ‘paper’ states Compliance will drive better management of paper Paper handling devices will include management capabilities In association with: