Find Information Faster Using SharePoint 2010 Search

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Find Information Faster Using SharePoint 2010 Search

  1. 1. Find Information Faster Using SharePoint 2010 Search Suzanne George Sr. Architect Perficient Microsoft West Region Twitter: spgenie
  2. 2. About PerficientLeading Technology Consulting & Solutions Firm• Founded in 1997 Project size, Breadth of Expertise• $240MM+ in annualized Revenue• Over 1,400 highly-experienced Consultants• 19 Locations across North America• 80+% of Revenue from recurring Clients• Served over 400 Clients in past 12 monthsSoftware Solutions Expertise, including:• Enterprise Portals & Content Management• SOA, EAI and BPM• e-Commerce and Product Information Mgmt Depth of Expertise, Efficiency & Value,• Business Intelligence/ETL Client Importance• Customer Relationship Management• User Experience/UCD• Significant Integration ExpertiseKey Differentiators• Focused expertise, lower cost, faster time-to-value• IT Solutions with Business Focus• National consultants overlay Local delivery model• Mature, proven Project Methodology• Global Development Centers in China & Europe• Healthcare Thought Leadership 2
  3. 3. Agenda• SharePoint 2010 Search Overview• Search Architecture• Why use Search• Search Web Parts• Preparing to Customize Search• Customizing Search• Search Summary• Search Tips 3
  4. 4. SharePoint 2010 Search Overview.. The more you understand the new features of SharePoint and its improvements/features the happier users will be. • Key point to remember – SharePoint is an enabling framework which connects the Microsoft Product line such as SQL Server, Project Server, etc. • SharePoint Search Versions – SharePoint Foundation Search • Basic Site Search, Indexing Sites, Limited UI Administration • Limited to Single Site Collection – Search Server Express • Basic Site Search, Indexing Sites, Index External Content, Query Federation, Limited UI-Administration – SharePoint Search Server • Basic Site Search, Indexing Sites, Index External Content, People Search, Query Federation, UI-Administration, Best Bets – SharePoint FAST Search • Basic Site Search, Indexing Sites, Index External Content, People Search, Query Federation, UI-Administration, Visual Best Bets, Document Preview • FAST Query Language, Role-Base Ranking and Refinement • Scalable 4
  5. 5. SharePoint 2010 Search Architecture.. Search Architecture. http://www.microsoft.com/download/en/details.aspx?displaylang=en&id=20066 5
  6. 6. Why use Search? Microsoft SharePoint Search is optimized to return results quickly. By utilizing search components, expensive queries to the database are reduced. • Improving Search Queries – Content Types • Organize Content into Groups – Managed Metadata • Apply Metadata Properties to Items, Pages, etc. – Search Metadata Properties • Content Metadata Exposed through Search • Search Web Parts – Content Query • Search Content and Display – Search Results Page • Core Results • Refinement Panel • Best Bets – Table Of Contents • Web Analytics – Summarize Top Queries • Can you find the ‘Core Results Web Part’? 6
  7. 7. Search Web Parts 7
  8. 8. Preparing to Customize Search Customizing SharePoint 2010 Search Components doesn’t require extensive programming skills! The key is organized, searchable content. • Content Types – Centralize Content Types using Content Type Hub • Site Actions -> Site Settings -> Site Content Types • Group custom types into New Group • Name Content Types consistently • Managed Metadata – Setup Managed Metadata Service – Add Managed Metadata – Add Managed Metadata Property to List • Search Metadata Properties – Central Administration -> Manage Service Applications -> Search Service Application -> Metadata Properties – Once added to a full crawl of the content source 8
  9. 9. Customizing Search The Goal: Users should be able to find content within 3 clicks! • Ensure Search results has relevant information displayed so user can find the appropriate document. – Customize Core Results – Modify Refiners • Utilize the URL and Search Query Syntax – isDocument (0 or 1) – ContentClass • STS_Site, STS_Web, STS_List, STS_ListItem, STS_Li st_{Type}, STS_ListItem_{Type} • Type can be DocumentLibrary, Events, Tasks, Announcements , DiscussionBoard, Contacts, Links, PictureLibrary – Search by Content Type • Link custom dashboards to Search Results • Use SharePoint Search Best Bets to direct users to specific locations 9
  10. 10. Search Reporting What are users clicking on? • Use web analytics reports to find out what users are clicking on, best bet suggestions, failed queries, etc. 10
  11. 11. Search Summary Microsoft SharePoint Search is a large product and can ensure your users are able to find content. • Search doesn’t have to be planned out day 1 – but your content should be. • Use Web Analytics Reports to review search and make adjustments as the users needs change. • Ensure the search architecture is capable and 11
  12. 12. Search Tips Microsoft SharePoint Search is a large product and can ensure your users are able to find content. • How to use Metadata as search parameter. http://www.mssharepointtips .com/tip.asp?id=1190 • Target search results with keyword search http://sharepoint.microsoft.c om/Blogs/GetThePoint/Lists/ Posts/Post.aspx?ID=230 12
  13. 13. Thank you! For further information, please contact: Suzanne George Suzanne.George@perficient.com Sr. Architect Perficient - Microsoft West Region Twitter: spgenie 13
  14. 14. Client RosterPartial Client List14

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