The Parish of St. Monica
Parish Overview and Vision
Tuesday December 3, 2013

“I invite everyone to be bold and creative i...
Today – Goals (Season of Advent)
• To be Attentive – Provide Information
• To be Vigilant – Information with Purpose & Dir...
Today - Topics
• Opening Prayer
• St. Monica – Past and Present:
– Parish History
– Current Context

• Parish Vision:
– Co...
• Lord Jesus Christ,
• We thank you for having called us together here.
We offer you what we are about to undertake
as the...
St. Monica - Past and Present
• Recent parish history
– Lights and shadows

• Parish has changed:
– "Forgetting the past a...
St. Monica - Past and Present
St. Monica - Past and Present
• # of People in Parish Boundaries = 14,570 (2010 census)
• # of Catholics, Total = 3,800
– ...
Internal:
•Strengths
• Weaknesses

A.K.A.

External:
•Opportunities
• Threats
5 Areas of Parish Leadership:

• Self
• One-on-One
• Team
• Organization
• Strategic Alliances
KRAs and Goals – For Whom:
• Individuals:
– Pastor
– Staff Members

KRA = “Key
Responsibility
Area”

• Teams:
–
–
–
–
–
–
...
KRAs and Goals – What:
•
•
•
•
•
•
•
•
•

WHO are we? WHY are we?
What do we want to do?
What is good / What can be improv...
Key Responsibility Areas
Selected Samples
KRA - Pastor
• KRA #1 – Maintain Healthy Lifestyle:
• Examine and maintain healthy priestly lifestyle
according to recomme...
KRA – Parish Staff
• KRA #2 – Staff Development:

• Within the next year, Parish Staff will choose, plan
and execute one s...
KRA – Adult Faith Formation
• KRA #2 - Healing-Based Information with a Pastoral
Emphasis:
• Provide information integrate...
KRA – High School Youth Formation
• KRA #1 – Spiritual & Social Activities:
• Plan, organize and implement one social and ...
KRA – Parish & Youth Formation
• KRA # 3 – Parish-Based Faith Formation:
• Develop and coordinate a comprehensive Faith
Fo...
KRA - Parish Pastoral Council
• KRA #1 - Be a connection between parishioners, the pastor and the
parish leadership. Provi...
KRA – Parish Finance Council
• KRA #2 –Budget and Planning:
• Develop the annual parish budget and update the parish
5-yea...
KRA – Liturgy & Music
• KRA #2 - Youth Music.
• Administer and direct a “graded choral program,”
benefitting our youth and...
Transition phase A<- B<- C
• Evaluations from June – October, 2013:
– Pastor, staff, organizations, programs, parish ...
–...
Transition phase A<- B<- C
• Parish Staff
• High School Youth
Group
• Parish Finance
Council

•
•
•
•
•
•

Parish Staff (I...
Parish of St. Monica
Parish Overview and Vision:
Components -> Status
Parish of St. Monica
Parish
Finance
Council

Admin. Asst
(Cathy
Levine)

Building &
Grounds

Pastor
(Fr. Zlock)

Parish
Pa...
Formation
•
•
•
•
•

Encourage Individual Prayer
Build Community Prayer (Small Groups)
Increase Participation in Community...
Formation – WHO?
•
•
•
•
•
•
•
•
•

Adult Faith Formation It’s not just about having activities...
It’s about becoming dis...
Pastoral Outreach
• Outside of parish
– Shut-in’s
– Nursing Homes (Devon, Trinity)
– St. Gabriel Pantry
– Interfaith Hospi...
Liturgy and Music - Choirs
• Improve Our Adult Choirs.
• Initiate or re-start:
–
–
–
–

Youth Choir
Boys/Girls Choir
Conte...
Liturgy and Music - Ministries
•
•
•
•
•
•
•
•

Greeters
Lectors
Extraordinary Eucharistic Ministers
Altar Servers
"Ceremo...
Liturgy and Music - Infrastructure
• Vessels & Vestments
• Sound Systems:
– Microphones
– Speakers
– Sound Equipment

• In...
Facilities
• Fixed Asset Management:
– Maintenance
– Custodial Services

•
•
•
•
•

Capital Projects
Rental/Scheduling of ...
Finances & H.R.
• Financial Asset Management Systems:
– Bank Deposits
– Checking Accounts
– Book Keeping
– Billing
• Timel...
Parish of St. Monica
Parish Overview and Vision:
Components -> Status
Parish Overview and Vision:
Components -> Status

• Green – Good
• Orange – Doing well with room for improvement
• Red – A...
Formation
• Religious Education
(Summer & Fall)

• High School
(Charter complete)

• Leadership Training Program
•
•
•
•

...
Pastoral Outreach
• Devon Manor
An Outreach Story

• Newly Baptized
(Elizabeth Ministry)

•
•
•
•

Within the parish
Outsi...
Liturgy and Music - Choirs
• Adult Choir(s)
• Youth Choir
• Boys/Girls Choir

• Contemporary Choir
• “Graded” Choral
Progr...
Liturgy and Music - Ministries
• Musicians
• Music at Monica’s
• Lectors
• Extraordinary
Eucharistic Ministers
• Altar Ser...
Liturgy and Music - Infrastructure
• Vessels & Vestments
• Sound System/Quality:
– Microphones
– Speakers

• Sound System/...
Facilities
• Custodial Services
• Cemetery Grounds

• Maintenance.
• Capital Projects:

• Fixed Asset Management:
• Rentin...
Finances & H.R.
• Billing
• Checking Accounts
• Financial Oversight &
Reporting
• Transparency
• Bank Deposits
• Child Pro...
And what do we do about...

• ”The New Evangelization”
– (How is our outreach to inactives, disenchanted, seekers?)

• Str...
And what do we do about...
• The pastor and priests
who currently assist us?

2008

2000

1992
What do we do about...
• 9 “Duties”
• 73 “Tasks” X 5 “Competency Levels”
• = 365 Potential Individual Assignments
Summary
•
•
•
•

Tremendous progress made!
Financial stability achieved.
Positive: curiosity->hope->interest->engagement.
...
To Build Upon...
•
•
•
•
•
•
•

Groups and programs interested and engaged.
Impressive adult catechetical level (ex, Book ...
Next Steps -Looking Inward...
• Charter:
–
–
–
–
–
–
–
–
–

(Next 6 – Months)

Formation for Middle School, Sacramental Pr...
Next Steps -Looking Outward...
• Hire:(Next 3 Months)
– Youth Minister.
– Facilities Manger.

• Feedback from “Town Hall” ...
Parish of St. Monica
Parish Overview and Vision

5 Minute Break
Parish of St. Monica
Parish Overview and Vision

Questions,
Comments
& Ideas
Town Hall Meetings - Parish Overview and Vision (12/3/2013)
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Town Hall Meetings - Parish Overview and Vision (12/3/2013)

  1. 1. The Parish of St. Monica Parish Overview and Vision Tuesday December 3, 2013 “I invite everyone to be bold and creative in this task of rethinking the goals, structures, style and methods of evangelization in their respective communities.”(Pope Francis)
  2. 2. Today – Goals (Season of Advent) • To be Attentive – Provide Information • To be Vigilant – Information with Purpose & Direction • To be Expectant – Providing Hope
  3. 3. Today - Topics • Opening Prayer • St. Monica – Past and Present: – Parish History – Current Context • Parish Vision: – Components – Status • Next Steps
  4. 4. • Lord Jesus Christ, • We thank you for having called us together here. We offer you what we are about to undertake as the People of God in the Parish of St. Monica for your greater glory and the coming of your Kingdom. • • Grant that we may begin this endeavor with a spirit of hope and anticipation, and that you will guide and feed our minds, our hearts, and souls in the time ahead... in the name of the Father and of the Son and of the Holy Spirit. Amen
  5. 5. St. Monica - Past and Present • Recent parish history – Lights and shadows • Parish has changed: – "Forgetting the past and pushing on to what is ahead." (St. Augustine with St. Monica) – Parish needs have changed. – Parish directions must shift.
  6. 6. St. Monica - Past and Present
  7. 7. St. Monica - Past and Present • # of People in Parish Boundaries = 14,570 (2010 census) • # of Catholics, Total = 3,800 – 26% of Local Population • # of Catholics attending Mass = 850 – 6% of Total Population – 22% of Catholic Population
  8. 8. Internal: •Strengths • Weaknesses A.K.A. External: •Opportunities • Threats
  9. 9. 5 Areas of Parish Leadership: • Self • One-on-One • Team • Organization • Strategic Alliances
  10. 10. KRAs and Goals – For Whom: • Individuals: – Pastor – Staff Members KRA = “Key Responsibility Area” • Teams: – – – – – – – – – Parish Staff Parish Pastoral Council Parish Finance Council Mission to Youth Adult Faith Formation Women’s Groups Merry Widows Book Clubs Others...
  11. 11. KRAs and Goals – What: • • • • • • • • • WHO are we? WHY are we? What do we want to do? What is good / What can be improved? What stays? What needs to be added? What needs to be relinquished? What authority do we have? What resources/finances will we need? What values are at the core of what we do?
  12. 12. Key Responsibility Areas Selected Samples
  13. 13. KRA - Pastor • KRA #1 – Maintain Healthy Lifestyle: • Examine and maintain healthy priestly lifestyle according to recommendations of “I Will Give You Shepherds” (Pope John Paul II) and “Guidelines for Priestly Formation” (US Bishops Conf.) to ensure continued, effective and vibrant ministry.
  14. 14. KRA – Parish Staff • KRA #2 – Staff Development: • Within the next year, Parish Staff will choose, plan and execute one staff development activity in each of the following areas: – Professional – Spiritual – Service • ...in order to enhance the human, spiritual and pastoral skills of staff members.
  15. 15. KRA – Adult Faith Formation • KRA #2 - Healing-Based Information with a Pastoral Emphasis: • Provide information integrated with other parish programs (possibly aligned and coordinated with the “Pastoral Outreach” ministry of the parish) with a focus on healing the wounds which prevent us from enjoying a loving relationship with Jesus.
  16. 16. KRA – High School Youth Formation • KRA #1 – Spiritual & Social Activities: • Plan, organize and implement one social and one spiritual activity aimed at the parish mission for the youth, in order to encourage our youth to grow in their faith in a holistic way.
  17. 17. KRA – Parish & Youth Formation • KRA # 3 – Parish-Based Faith Formation: • Develop and coordinate a comprehensive Faith Formation/Catechetical Plan for the parishioners, with special focus on ages 3 through elementary school age in order to begin to develop the qualities of “discipleship” within the parish.
  18. 18. KRA - Parish Pastoral Council • KRA #1 - Be a connection between parishioners, the pastor and the parish leadership. Provide two-way feedback to the Pastor and provide timely communication to the parishioners in order to: – Create opportunities to have a visible presence in the parish, – Determine the best method to secure parish feedback (other than survey), – Participate and support the Pastor’s “town hall” meetings, – Institute program to welcome and inform new parishioners.
  19. 19. KRA – Parish Finance Council • KRA #2 –Budget and Planning: • Develop the annual parish budget and update the parish 5-year plan with input from the pastor, parish staff, Facilities Committee and Pastoral Council and communicate to the parish and archdiocese in order to ensure the efficient use of parish resources in achieving the parish mission. (Budget Sub-Committee)
  20. 20. KRA – Liturgy & Music • KRA #2 - Youth Music. • Administer and direct a “graded choral program,” benefitting our youth and young adults and giving them opportunity to directly participate in the worship life of the parish, while being formed as choristers.
  21. 21. Transition phase A<- B<- C • Evaluations from June – October, 2013: – Pastor, staff, organizations, programs, parish ... – What are strengths? – Where are areas for growth? • Training, resources & investments. • Where are we / where do we want to be: – In 6 months? – 12 months?
  22. 22. Transition phase A<- B<- C • Parish Staff • High School Youth Group • Parish Finance Council • • • • • • Parish Staff (Individuals) Parish Pastoral Council Adult Faith Formation Music/Liturgy Facilities Long-Range Capital Improvements • Eucharistic Adoration • Holy Name • Merry Widows • • • • • Pastoral Outreach Pro-Life Women’s Groups Legion of Mary Book Clubs Next... components
  23. 23. Parish of St. Monica Parish Overview and Vision: Components -> Status
  24. 24. Parish of St. Monica Parish Finance Council Admin. Asst (Cathy Levine) Building & Grounds Pastor (Fr. Zlock) Parish Pastoral Council Formation Outreach Liturgy & Music Facilities Finances & H.R. Mary Pizzano Nancy Stemper Frank Orman TBA Terry Carey
  25. 25. Formation • • • • • Encourage Individual Prayer Build Community Prayer (Small Groups) Increase Participation in Community Worship (Mass) Improve Catechesis Engage Professional Training, Spiritual Direction or Personal Guidance/Mentoring • Enjoy Holy Leisure and Social • Participate in Pastoral Outreach
  26. 26. Formation – WHO? • • • • • • • • • Adult Faith Formation It’s not just about having activities... It’s about becoming disciples ! Staff Parish Councils Religious Education (Summer & Fall) Middle School High School Young Adults Catechists, Leaders & Shepherds Sacramental Prep
  27. 27. Pastoral Outreach • Outside of parish – Shut-in’s – Nursing Homes (Devon, Trinity) – St. Gabriel Pantry – Interfaith Hospitality Network • Within the parish – Former school families – Non-active Catholics – Non-Catholic family members – New parishioners – Bereavement – Integration with Mission to Youth • Moving from being Disciples ... • To becoming Apostles (One sent on a mission)
  28. 28. Liturgy and Music - Choirs • Improve Our Adult Choirs. • Initiate or re-start: – – – – Youth Choir Boys/Girls Choir Contemporary Choir “Graded” Choral Program
  29. 29. Liturgy and Music - Ministries • • • • • • • • Greeters Lectors Extraordinary Eucharistic Ministers Altar Servers "Ceremonies Crew” Musicians Music at Monica’s Information Desk
  30. 30. Liturgy and Music - Infrastructure • Vessels & Vestments • Sound Systems: – Microphones – Speakers – Sound Equipment • Instruments • Organ
  31. 31. Facilities • Fixed Asset Management: – Maintenance – Custodial Services • • • • • Capital Projects Rental/Scheduling of Facilities Security New Technology Cemetery Grounds
  32. 32. Finances & H.R. • Financial Asset Management Systems: – Bank Deposits – Checking Accounts – Book Keeping – Billing • Timely Financial Analysis & Reporting • Oversee HR/Personnel Policies (non-evaluative) • Monitor Child Protection Procedures
  33. 33. Parish of St. Monica Parish Overview and Vision: Components -> Status
  34. 34. Parish Overview and Vision: Components -> Status • Green – Good • Orange – Doing well with room for improvement • Red – Areas for growth
  35. 35. Formation • Religious Education (Summer & Fall) • High School (Charter complete) • Leadership Training Program • • • • Middle School Sacramental Prep Adult Faith Formation Merry Widows • • • • • Catechists Leaders Shepherds Women’s Groups Book clubs
  36. 36. Pastoral Outreach • Devon Manor An Outreach Story • Newly Baptized (Elizabeth Ministry) • • • • Within the parish Outside of parish Shut-in’s Integration w. Mission to Youth • • • • Former school families Non-active Catholics New parishioners Bereavement
  37. 37. Liturgy and Music - Choirs • Adult Choir(s) • Youth Choir • Boys/Girls Choir • Contemporary Choir • “Graded” Choral Program
  38. 38. Liturgy and Music - Ministries • Musicians • Music at Monica’s • Lectors • Extraordinary Eucharistic Ministers • Altar Servers • "Ceremonies Crew”
  39. 39. Liturgy and Music - Infrastructure • Vessels & Vestments • Sound System/Quality: – Microphones – Speakers • Sound System/Equipment: – Sound Board • Organ
  40. 40. Facilities • Custodial Services • Cemetery Grounds • Maintenance. • Capital Projects: • Fixed Asset Management: • Renting/Scheduling Facilities – New Policies &Guidelines Drafted & in Place. – Reconfigure/Renovate School Area? • Security – Rekeying Campus. • Technology? – Boiler replacement – A/C repair/replacement – Outdated Switching & Controls – Roof – Church Floor – Doors
  41. 41. Finances & H.R. • Billing • Checking Accounts • Financial Oversight & Reporting • Transparency • Bank Deposits • Child Protection • Financial Asset Mngt: • Fine-Tune Book Keeping • HR / Personnel – (Non-evaluative) • Financial Analysis & Reporting
  42. 42. And what do we do about... • ”The New Evangelization” – (How is our outreach to inactives, disenchanted, seekers?) • Strategy for Two-Way Communications? • Use of Social Media? • Improve or Introduce New “Worship Technology?”
  43. 43. And what do we do about... • The pastor and priests who currently assist us? 2008 2000 1992
  44. 44. What do we do about... • 9 “Duties” • 73 “Tasks” X 5 “Competency Levels” • = 365 Potential Individual Assignments
  45. 45. Summary • • • • Tremendous progress made! Financial stability achieved. Positive: curiosity->hope->interest->engagement. Shadows: – – – – Archdiocesan issues, Hurt, disappointment, Secular culture, ->Non-actives ->Non-interested.
  46. 46. To Build Upon... • • • • • • • Groups and programs interested and engaged. Impressive adult catechetical level (ex, Book Clubs). Some resources available. Active, dedicated & motivated Parish Staff and Councils. Honest parish assessment. Long-range strategy forming. Short-range planning & activities started.
  47. 47. Next Steps -Looking Inward... • Charter: – – – – – – – – – (Next 6 – Months) Formation for Middle School, Sacramental Prep Adult Faith Formation Parish Staff (Individuals) Parish Pastoral Council Eucharistic Adoration Holy Name Pastoral Outreach Pro-Life Legion of Mary
  48. 48. Next Steps -Looking Outward... • Hire:(Next 3 Months) – Youth Minister. – Facilities Manger. • Feedback from “Town Hall” meetings. • Parish Inquiry – Ideas, Dreams and Suggestions. • Begin “alignment:” Vision Available Resources. • Meeting of Parish Councils and Staff • RFP – “Parish Projects:” – Scope & Components, – Key Players & Cost Figures, – Conceptual Ideas.
  49. 49. Parish of St. Monica Parish Overview and Vision 5 Minute Break
  50. 50. Parish of St. Monica Parish Overview and Vision Questions, Comments & Ideas

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