Presentation introduction to sap

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SAP INTRODUCTION ENTER PRIES STUCTURE

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Presentation introduction to sap

  1. 1. INTRODUCTION TO SAP IT WAS FOUNDED IN 1972 WALL DORF GERMANIT STANDS FOR SYSTEM APPLICATION AND PRODUCTS IN DATA PROCESSING
  2. 2. PEDDADA VENKATA SURYA peddada.babu @gmail.com PEDDADA VENKATA SURYA peddada.babu @gmail.comCreated by peddada venkata surya # 3-3-90/1 flat no 16 nacharam Hyderabad CELL : 9949998657 MAIL : peddada.babu@gmail.com venkat_surya1@ yahoo.com
  3. 3. SAP AGAG STANDS FOR GERMAN ALL COMPANIES GENERATED
  4. 4. ERPENTERPRISE-RESOURCE-PLANNINGERP PRODUCTSSAPORACLEPEOPLE SOFTBAANID EDWARDSMICROSOFTORACLE AND PEOPLE SOFT MERZE
  5. 5. ENTERPRISE HAVINGMEANS WELL ESTABLISHED ORGANISATIONACTIVITIES1) WHEN A TRANSACTION MEANS GIVEN AKEN PLACE2) WHEN CUSTOMER GET THE SATISFICATION3) WHERE THE RESOURCES ARE AVAILABLE FOR PEOPLE NEEDSRESOURCES1) MONEY2) MEN3) MACHINES4) MATERIALPLANNINGPROPER PLANNING AND OPTIMIZATION OF THE VALUABLE RESOURCES MAKEENTERPRISE RUN IN TO PROFITS
  6. 6. ENTERPRISES RESOURCES PLANNINGCOMPANY MONEY ORGANISATION MATERIAL MECHINERY MANPOWER MARKETING METHODS
  7. 7. ERP1960 ‘S INVENTORY CONTROL SYSTEM1970’S (MRP ) MATERIAL REQUIREMENT PLANNING1980’S (MRP1) MRP &DISTRIBUTION1990’S (MRP11) ERP WITH INTRODUCTION OFOTHER BUSINESS FUNCTION
  8. 8. SAP TECHINACAL BASIC FUNCTIONAL
  9. 9. SAPTECHNICALABAP ,IT STANDS FOR (ABAP)ADVANCED BUSINESS APPLICATION PROGRAMINGBASIS(ADMINISTATORS)IT PURLY PEOPLE INSTAL THE INFORMATION BY USINGSUPPORTER
  10. 10. FUNCTIONALPP PRODUCTION PLANNINGPM PLANT MAINTENENCEMM MATERIAL MANAGEMENTSD SALES AND DISTRIBUTIONFICO FINANCE AND CONTROLHR HUMAN RESOURCESHCM HUMAN CAPTIAL MANAGEMENTBUSINESSSALE INVENTORY PRODUCTION INVENTORY KNOWING BUT STOCK
  11. 11. SALES AND DISTRIBUTION INQUIRYAGREMENTS ORDERS QUATATION SALES ORDER SHIPPING BILLING PAYMENTS
  12. 12. SALES AND DISTRIBUTIONINQUIRY CUSTOMER DEPENDSQUOTATION SOM E TIMES OFERSSALES ORDERS PURCHASE ORDER ONCE ORDER IS CONFORMED SHIPPING DELIVERY TO CUSTOMERBILLING WE HAVE BILL TO THE CUSTOMERPAYMENT FINANCE DEPARTMENTNOTE SHIPPING &BILLING SIMALTANIOUSLY GOING ON
  13. 13. WHO ARE THE CREATORS FORM END USERALREADY DESIGNEDTHE FORMFIRST CONSULTANTNEXT END USERONCE IMPLEMENT NEXT END USER SAP BUILT ON ERP
  14. 14. SAP R/3 SAP R/3 REAL 3 TIRE ARCHITECCHURESAP LOGICALLY 3 TYPES LAYERSPRESENTATION LAYERAPPLICATION LAYER
  15. 15. SAP R/3DATA BASE LAYERENTER ALL DATA WILL BE STORED ONE LOCATION ISCALLED DATA BASE LAYERAPPLICATION LAYERTO RUN ANY TRANSACTION/ORDERS LOCATED ISCALLED APPLICATION LAYERPRESENTATION LAYERGUI GRAPHICAL-USER-INTERFACEEXAMPLE GOOGLE CROME,INTERNET EXPLORER
  16. 16. NEW DIMENTATION PRODUCTS(ND’S)CRM CUSOMER RELATION MANAGEMENTSRM SUPLIER RELATIONSHIP MANAGEMENTSCM SUPPLIE CHAIN MANAGEMENTSEM STRATAGIC ENTERPRIZE MANAGEMENTAPO ADVANCED PLANNING AND OPMIZING MXIMUM FAILURE(BIGGEST)BW BUSINESS WHARE HOUSINGBI BUSINESS INTELLAGENCE MDM MASTER DATA BASE MANAGEMENT
  17. 17. TECHINACAL SIDE XI EXCHANGE INFRASTRUCTURE (INTERFACE TOOL) EP ENTERPRIZE PORTAL (WEB SITE)
  18. 18. XI SAP SD/MM/QM/PP HRPEOPLE SOFT ORACLE (FINANCE)
  19. 19. XIIN A COMPANY MAINTENANCE SAP IN SD BUT FINANCE MAINTENDEDORACLEBILL SDFINANCE ORACLEAUTOMATICALLY POSTED TO ORACLEEPWEB ENABLED ONLINE ORDERSEX HUL HINDHUSTAN UNIVER LIVER IT IS DIRECTLY LOGING EX E TICKET BOOKING TICKET NOTE XI &EP NET WAVER COMPONENTS WAS WEB APPLICATION SERVIER
  20. 20. IS PRODUCTS IS RETAIL RETAILS MEANS TO BUY VENDORS AND TO SELL CUSTOMERS IS OILIS UTILITIES IS MEDIANOTE RETAILS EX BIG BAZAR
  21. 21. VERSIONVERSION 4.6 BVERSION 4.7 C ECC STANDS FOR VERSION 4.7 E ENTERPRIZE CENTRAL COMPONENTVERSION ECC 5.0VERSION ECC 6.0
  22. 22. ECCB TCS IMPLEMENTATION TTSL CLIENT PATNER FOR SAP BUSINESS PATNERS FOR SAP FIRST WE NEED GENERATED BUSINESS AS IS STUDY REQUIREMENTS
  23. 23. IDEASIDEAS INTERNET DEMONSTRATION ANDEVALUATION SYSTEM
  24. 24. ENTERPRIZE STRUCTUREUNDER THE ENTERPRIZE STRUCTURE THEFOLLOWING ORGANIZATIONAL ELEMENTS ARE TO BEMAINTAIND SALES OFFICE COMPANY CODE SALES ORGANIZATION SALES GROUP SALES LINE SALES AREA DISTRIBUTION DIVISION CHANNEL
  25. 25. ENTER PRIZE STRUCTURE DEFINATION SALES ORGANIZATIONAN ORGANIZATIONAL UNIT THAT SELLS ANDDISTRIBUTES PRODUCTS NEGOTIATES TERMS OF SALEAND IS RESPONSIBLE FOR THESE TRANSACTIONSNOTEIT IS ALWAYS A RECOMMENDED PRACTICE TO HAVEMINIMUM NUMBER OF SALES ORGANIZATION
  26. 26. ENTERPRISE STRUCTURE DEFINATIONCOMPANY CODEIT IS LEGAL ENTITY WHICH IS RESPONSIBLE FOR ALLTHE BUSINESS TRANSCATIONS TAKING PLACE IN THECOMPANYCOMPANY CODE IS DEFINED IN FINANCE MOUDULEUSING SD CONSULTANT
  27. 27. ENTERPRISE STRUCTURE DEFINATION DISTRIBUTION CHANNELCHANNEL THROUGH WHICH SALABLE MATERIAL OR SERVICESREACH CUSTOMER.TYPICAL DISTRIBUTION CHANNELS INCLUDEWHOLE SALE RETAIL AND DIRECT SALES .YOU CAN ASSINDISTRIBUTION CHANNEL TO ONE OR MORE SALESORGANISATIONDIVISIONTHE RANGE OF PRODUCTS FOR WHICH THE COMPANY ISCARRING OUT SALES IN DIVIDED IN TO DIFFERENT DIVISIONSTHE DIVISION KNOWING BUT THE PRODUCT LINE OF THECOMPANY WHICH IS THE CATOGRIZING OF PRODUCTSDEPENDING OF THEIR PURPOSE AND USAGEEX CARDIOLOGY,NUROLOGY
  28. 28. ENTERPRISE STRUCTURE DEFINATIONSALES AREAIT IS THE COMBINATION OF SALES ORGANIZATIONDISTRIBUTION CHANNEL AND DIVISION THE SALES AREA IS ALWAYS REPRESENTS THE BASIC SALES PROCESS OF THE COMPANY AND ALL THE SALES TRANSCATIONS ARE EXCUTED WITH IN A SALES AEA DIVISION WILL NOT INFLUNCE ONPRICE WHOLE SALE INFLUENCE ON PRICE
  29. 29. ENTERPRISE STRUCTURE DEFINATIONSALES LINEIT IS THE COMBINATION OF SALES ORGANIZATIONAND DISTRIBUTION CHANNELSALES OFFICEIT IS THE GEOGRAPHICAL ACCPECT THE STRUCTUREOF THE COMPANYSALES GROUPTHE EMPLOYEES WORKING IN THE SALES OFFICECANBE DIVIDED IN TO SALES GROUP
  30. 30. RELATION BETWEEN THE SALES ORGANIZATIONAL ELEMENTSRELATION BETWEEN COMPANY TO COMPANY CODEONE COMPANY HAVE MANY COMPANY CODES BUTONE COMPANY CODE HAVE TO ASSINED TO ONECOMPANY SO THE RELATION IS ONE TO MANYCOMPANY CODE TO SALES ORGANISATIONONE COMPANY CODE CAN HAVE MANY SALESORGANIZATIONS BUT ONE ONE SALESORGANIZATION HAS TO BE ASSINED TO ONECOMPANY CODE THE RELATION IS ONE TO MANY
  31. 31. RELATION BETWEEN THE SALES ORGANIZATIONAL ELEMENTS SALES ORGANIZATION TO DISTRIBUTION CHANNELONE SALES ORGANISATION CAN HAVE MANYDISTRIBUTION CHANNELS.ONE DISTRIBUTION CHANNELS CAN BE ASSINED TO MANYSALES ORGANIZATIONS SO THE RELATIONIS MANY TO MANYSALES ORGANIZATION AND DIVISIONONE SALES ORGANIZATION CAN HAVE MANY DIVISIONS.ONE DIVISIONS CAN BE ASSINED TO MANY SALESORGANIZATION SO THE RELATION IS MANY TO MANY
  32. 32. RELATION BETWEEN THE SALES ORGANIZATIONAL ELEMENTSDISTRIBUTION CHANNEL TO DIVISIONSONE DISTRIBUTION CHANNEL CAN HAVE MANYDIVISIONSONE DIVISION CAN BE ASSINED TO MANY DISTRIBUTIONCHANNEL SO THE RELATION IS MANY TO MANYNOTETHE DIVISION IS ALWAYS SALES ORGANIZATIONSPECIFICi.e, IT’S THE SALES ORGANIZATION THAT DECIDES THENUMBER OF DIVISIONS TO BE SOLDDIVISIONS IS NOT DIRECTLY DEPENDS OF DISTRIBUTIONCHANNEL
  33. 33. ENTERPRISE STRUCTUREHOW TO CONFIGURE IN THE SYSTEM DEFINE PLANT DEFINATION DEFINE DIVISION SALES AND DISTRIBUTION FINANCIAL ACCOUNTING SALES ORGANIZATION COMPANY CODE DEFINE DISTRIBUTION CHANNEL MATERIAL MANAGEMENT SALES OFFICE STROAGE LOCATION LOGESTIC EXCLUSION SALES GROUP SHIPPING POINT LOGESTIC GENERAL
  34. 34. ENTER PRISE STRUCTURE PATH DEFINING SALES ORGANISATION DEFINE COPY DELETE CHECK FROM EASY AXCESS MENU SALES ORG TOOLS COPY DELETE CHECK SALES IMG(IMPLEMENTATION GUIDE) ORG SPRO(EXCUTE PROJECT) SAP REFRENCE IMG ENTERPRISE STRUCTURE DEFINATION SALES AND DISTRIBUTION
  35. 35. DEFINING DISTRIBUTION CHANNEL ENTERPRISE STRUCTURE DEFINATION SALES AND DISTRIBUTIONDEFINE COPY DELETE CHECK DISTRIBUTION CHANNELCOPY DELETE CHECK DISTRIBUTION CHANNEL
  36. 36. DEFINING DIVISION ENTERPRISE STRUCTURE DEFINITIONS LOGESTIC- GENERALDEFINE COPY CHECK DIVISION
  37. 37. DEFINING PLANT ENTERPRISE STRUCTURE DEFINATION LOGESTIC-GENERALDEFINE COPY DELETE CHECK PLANT
  38. 38. DEFINING SALES OFFICE SPROENTERPRISE STRUCTURE DEFINATIONSALES AND DISTRIBUTION MAINTAIN SALES OFFICE
  39. 39. DEFINING SALES GROUP SPROENTERPRISE STRUCTURE DEFINATIONSALES AND DISTRIBUTION DEFINING SALES GROUP
  40. 40. DEFINING COMPANY CODE ENTERPRISE STRUCTURE DEFINATION FINANCIAL ACCOUNTING EDIT COPY DELETE CHECK COMPANY CODE
  41. 41. DEFINING MATERIALMANAGEMENT(STROAGE LOCATION) RIAL SPRO ENTERPRISE STRUCTURE DEFINATIONS MATERIAL MANAGEMENT MAINTAIN STROAGE LOCATION
  42. 42. DEFINING SHIPPING POINT SPROENTERPRISE STRUCTURE DEFINATION LOGESTIC-EXCLUSION DEFINE COPY DELETE CHECK SHIPPING POINT
  43. 43. ASSIGNMENTSSPRO SAP REFRENCE IMG ENTERPRISE STRUCTUREASSINMENTS ASSIGN PLANT TO SALES AND DISTRIBUTION COMPANY CODE ASSIN SALES ORAGANIZATION TO COMPANY CODE ASSIN DIS.CHANEL TO S.ORG LOGESTIC ASSIN DIVISION TO S.ORG EXECUTION SET UP SALES AREA SET UP SALES OFFICE TO SALES AREA ASSIN SALES GROUP TO SALES OFFICE ASSIN SHIPPING ASSIN S.ORG DIS CHANNEL PLANT POINT LOGESTIC GENERAL EC02 STRUCTURE OF THE COMPANY
  44. 44. DEFINING THE REGION SAP NETWARERGENERAL SETTINGS GO TO NEW ENTRIES ANDSET COUNTRIES CREATE REGION FOR THE REQUIRED COUNTRY INSERT REGION
  45. 45. MAINITAINING COUNTRY SPECIFIC CHECKS SELECT THE SAP NET WARER REQUIRED COUNTRIES AND GO TO DETAILS GENERAL SETTINGS WHERE WE SPECIFY THE CHECKS FOR POSTAL CODE SET COUNTRIES LENGTH, BANK NUMBER LENGTH SET COUNTRIES SPECIFIC ETC CHECKS
  46. 46. MAINTAINING CALENDERS NOTE: THE CALENDER IS CROSS CLIENT SAP NETWAVER COMPONENT (OR) CLIENT INDEPENDENT Ie, IF WE MAINTAIN GENERAL SETTINGS THE CALENDERS IN A MAINTAIN CALENDERS CLIENT BY DEFAULT IT WILL BE DISPLAY ACROSS ALL THE PUBLIC HOLIDAYS: IT SPECIFY OTHER CLIENTS IN THE LIST OF PUBLIC THAT SERVER HOLIDAYS(IT IS PURLY DEFINES BUT THE OTHER COUNTRYS) COMPONENTS THATHOLIDAY CALENDER : THE LIST OF CAN ONLY DISPLAY IN HOLIDAYS FOLLOWED IN THE THAT CLIENT IN WHICH COMPANY THEY ARE MAINTAINED FACTORY CALENDER : ARE CALLED”CLIENTWORKING DAYS(WHICH DATE SPECIFIC (OR )WORKS) IT SPECIFYS LIST OF CLIENT DEPENDENT WORKING DAYS IN A WEEK COMPONENTS
  47. 47. MASTER DATAMASTER DATA ARE CUSTOMER MASTER DATA MATERIAL MASTER DATA CUSTOMER MATERIAL INFORMATION RCORD CONDITION MASTER DATA
  48. 48. CUSTOMER MASTER DATAWE NEED TO MAINTAIN THE DATA BASE OF ALL THECUSTOMER IN THE R/3 SYSTEM WITH WHOME THECOMPANY IS CARRYING OUT THE BUSINESSTRANSACTIONSFOR EACH CUSTOMER WE NEED TO SPECIFY A NUMBERAND MAINTAIN THE DETAILS OF THAT CUSTOMER FORTHAT CUSTOMER NUMBERDURING THE SALES TRANSACTIONS ,IF WE NEEDSPECIFIED THAT CUSTOMER NUMBER,THE SYSTEMAUTOMATICALLY DETERMINES THE DETAILS OF THECUSTOMER FROM THE CORRESPONDING CUSTOMERMASTER RECORD
  49. 49. CREATING THE CUSTOMER FROM EASY AXCESS MENU CREATE LOGESTICS SALES AND DISTRIBUTION MASTER DATA XD01 COMPLETE BUSINESS PATNERS CUSTOMERS
  50. 50. CUSTOMER MASTER DATATHE CUSTOMER MASTER RECORD DATA CONTAIN 3VIEWS FOR WHICH WE NEED TO MAINTAIN THE DATATHEY ARE GENERAL DATA COMPANY CODE DATA SALES AREA DATA
  51. 51. CUSTOMER MASTER DATA EACH VIEW CONTAINS DIFFERENT TAB PAGES AND EACH TABE PAGES CONTAINS DIFFERENT FIELDS FOR WHICH WE NEED TO SPECIFY THE DATA NOTE NOTE: “DATA MIGRATION”WE CAN,MIGRATE ALL THE CUSTOMER DETAILS FROM THE”LEGACY SYSTEM”(NON SAP SYSTEM) TO THE “ R/3 SYSTEM “ BY USING LSMW OR BDC LSMW: LGGECY SYSTEM-MIGRATION- WORK BENCH BDC: BATCH DATA COMMUNICATION
  52. 52. GENERAL DATA ADRESS EXPORT DATA CONTROL DATAPAYMENT TRANSACTIONS CONTACT PERSON MARKETING UPLOADING POINTS
  53. 53. GENERAL DATAADRESS
  54. 54. GENERAL DATA ADRESS ADRESS IT SPECIFY THE REQUIRED DATA OF THE CUSTOMER ON THE ADRESS TAB PAGE MARKETING (A) CUSTOMER CLASIFICATION : “CLASIFYING THE CUSTOMER “EX: Z1 LESS THAN 5 LAKHS Z2 5-9LAKHS Z3 GRATER 9 LAKHS IF SPECIFY THE CLASIFICATION OF THE CUSTOMER WHICH CAN BE DEPENDING ON THEIR SALES TURN OVER
  55. 55. DEFINING CUSTOMER CLASIFICATION SPRO SALES AND DISTRIBUTION MASTER DATA DEFINE CUSTOMER BUSINESS PATNERS CLASIFICATION CUSTOMERS MARKETING
  56. 56. UNLOADING POINTSNOTE ONE UNLOADING POINT,CAN HAVE MANY RECIVING POINTS BUT CAN’T VISE VARSA (OPPOSITE) (A)
  57. 57. DEFINING GOODS RECIVING HOURS SALES AND DISTRIBUTION DEFINE GOODS MASTER DATA RECIVING HOURS BUSINESS PARTNERS CUSTOMERS SHIPPING
  58. 58. CONTACT PERSONIT SPECIFY THE CONTACT PERSON AT THE CUSTOMER LOCATION WE NEED TO SPECIFY THE CUSTOMER FOR WHOME THE CONTACT PERSON HAS TO BE CREATED
  59. 59. COMPANY CODE DATA ACCOUNT MANAGEMENT PAYMENT TRANSACTIONS CORRESPONDENCE INSURENCE
  60. 60. ACCOUNT MANAGEMENTRE-CONCILIATION ACCOUNT : THIS ACCOUNT IN THE G/LACCOUNTING IS THE ACCOUNT WHICH IS UP DATED PARLLAL TOTHE SUB LEADGER ACCOUNT FOR NORMAL POSTINGNOTE: CHECK IS POSTED RECONCILIATION ACCOUNT, (ACCOUNTNUMBER)POSTED TO G/L ACCOUNTPAYMENT TRANSACTION :(A) TERMS OF PAYMENT :EX CREDIT LIMIT 30,000CREDIT PERIOD 30 DAYS10 DAYS IT SELF DISCOUNT (3% CASH)NOTE : TERMS OF PAYMENT EFFECT DATE OF BILLIF SPECIFY THE KEY FOR PAYMENT TERMS COMPOSED OFPAYMENT PERIOD AND CASH DISCOUNT PERSENTAGES
  61. 61. DEFINING TERMS OF PAYMENTe
  62. 62. PAYMENT HISTORY RECORDIF WE CHECK THIS FIELD THE PAYMENT HISTORY OFTHE CUSTOMER WILL BE REDUCED AND DISPLAY BYTHE SYSTEM IN THE CORRESPONDING CREDITMASTER DATA OF THE CUSTOMER
  63. 63. SALES AREA DATA SALES SALES : SHIPPING (A) SALES DISTRICT: THERE IS NO LINK FOR DISTRICT AND REGION (B) IT SPECIFY’S DISTRICT INBILLING DOCUMENTS WHICH THE CUSTOMER EXITSPARTNER FUNCTIONS
  64. 64. DEFINING SALES DISTRICT spro Sales and distribution Master data Define sales district Business partners customers sales
  65. 65. Sales office Sales office: It specify the sales office in which customer exists Sales group: It specify the sales group taking care of the customer Customer group:It specify a grouping of customers based on the kind of transactions .that they execute with the company EX WHOLE SELLERS RETAILERS BULK BUYERS
  66. 66. DEFINING CUSTOMERS GROUP SPRO SALES SALES AND DISTRIBUTION MASTER DATA BUSINESS PARTNERS DEFINE CUSTOMER GROUPS CUSTOMERS
  67. 67. CURRENCYIT SPECIFY THE CURRENCY OF THE CUSTOMER
  68. 68. SWITCH OFF ROUNDING SWITCH OFF ROUNDING 1 -9 = 10 7 =7IF WE CHECK THIS FIELD THE ROUNDING OF THEORDER QUANTITY WILL NOT ALLOWED FOR THECUSTOMER
  69. 69. CUSTOMER PRISING PROCEDURE EX : ONCE ORDER IS CONFORMED PRICE IS FIXED ENTER 1 THIS FIELD ENABLES THE SYSTEM TO AUTOMATIC DEERMINED A CORRESPONDING “PRICING PROCEDURE” FOR CUSTOMER DURING THE SALES DOCUMENT PROCESSING Shipping: (a) Delivery priority : high,Low,Medium (b) Shipping conditions: It enables the system to automatically determine a corresponding shipping point for this customers during the sales document processing
  70. 70. DEFINING SHIPPING CONDITIONS
  71. 71. DELIVERING PLANT MUMBAI FACTORY C& F AGENTVIZG TP
  72. 72. RELVENT FOR POD
  73. 73. ORDER COMBINATION ORDER COMBINATION: IF WE CHECK THIS FIELD WE CAN COMBINE MULTIPLE ORDERS FOR A CUSTOMER TO CREATE A SINGLE DELIVERY EX: ONE ORDER MULTIPLE DELVARIESPARTIAL DELIVERY ITEMS : IT SPECIFY’S WHETHER THECUSTOMER REQUIRES FULL OR PARTIAL DELIVERY OF THEITEAMMAXIMUM PARTIAL DELIVERYONE ORDER 9 (LENGTH FIELD IS ONE DIGIT)MAXIMUM PARTIAL DELIVERYONE ORDER 9 (LENGTH FIELD IS ONE DIGIT)
  74. 74. BILLING DOCUMENTSREBATE : IF WE CHECK THIS FIELD THE CUSTOMERBECOMES ENABLE FOR RECIVING THE REBATESINTERNAL-COMMENT TERMS (INCOTERMS) CIF COST-INSURANCE-FRIEGHTTHESE INCOTERMS SPECIFY’S CERTAIN INTERNATIONALLYRECOGNISED TERMS AND CONDITIONS THAT THE SHIPPERAND RECEIVING PARTY MUST FOLLOW FOR THESHIPPING TRANSACTION TO BE THE PART II OF THEINCOTERMS SPECIFYS THE PLACE FROM WHICH GOODSARE DELIVERED TO THE CUSTOMERS
  75. 75. DEFINING INCOTERMS SPRO DEFINE INCO TEMSSALES AND DISTRIBUTION MASTER DATA BUSINESS PARTNERS CUSTOMERS BILLING DOCUMENTS
  76. 76. INCOTERMSEX : LOCATION AND PART II MANDATORYFREE OF COMPANY NOT LOCATIONTHE FIELD LOCATION MANDATORY.IT BECOMES MANDATORYTOHAVE PART 11 OF THE INCOTERMS IN THE CUSTOMER MASTER
  77. 77. ACCOUNT ASSINMENT GROUP THIS FIELD ENABLES THE SYSTEM TO POST THE SALES VALUES OFDIFFERENT CUSTOMERS TO THE CORRESPONDING G/L ACCOUNT.DURING THE REVENUE ACCOUNT DETERMINATION PROCEDURE TAX CLASSIFICATION : SLAES TAX EX : 0--- TAX EXCEPTABLE 1-----LIABLE FOR TAX IT SPECIFYS WETHER THE CUSTOMER IS LIABLE FOR TAX OR NOT
  78. 78. SOLD TO PARTY SHIP TO PARTY BILL TO PARTY PAYER• SOLD TO PARTY: IT SPECIFY THE CUSTOMER PLACING ORDER WITH THE COMPANY • SHIP TO PARTY: IT SPECIFY THE CUSTOMER RECIVING THE GOODS • BILL TO PARTY: IT SPECIFY THE CUSTOMER ON WHOME THE BILL IS RAISED • PAYER: IT SPECIFY THE CUSTOMER MAKING THE PAYMENT
  79. 79. PATNER FUNCTIONNOTE:1) THE INFORMATION REGARDING THE PATNER ISALWAYS PROVIDEDBY SOLD TO PARTY SO WE NEED TOMAINTAIN PARTNER FUNCTION IN THE SOLD TO PARTYRECORD2) DEPENDING ON REQUIRMENT ALL THE PARTNERS CANBE SAME OR THEY CAN DIFFER3) IF ALL THE PARTNERS ARE SAME ,WE NEED TO CREATETHE CUSTOMER AS SOLD TO PARTY AND SPECIFY ‘S THATNUMBER SOLD TO PARTY NUMBER. FOR THE REMAINING PATNER FUNCATION4) IF THE PARTNER DIFFER,WE NEED TO CREATECUSTOMER MASTER RECORD FOR THOSE PARTNERS ANDSPECIFY’STHOSE CUSTOMER NUMBERS IN THE SOLD TO PARTY,RECORD FOR THE REPRESENTATIVE PARTNER
  80. 80. CREATING THE CUSTOMERFROM EASY ACCESS MENU EXTRAS XDO2 (CHANGE) SETTINGS DISPLAY TECHNICAL NAMES XDO1 (CREATE)
  81. 81. AAAA ACCOUNT GROUP AAAA COMPANY CODE AA SALES ORGSPECIFY THE DATA FOR THE FOLLOWING FIELDS AA DISTRIBUTION CHANNEL1) ACCOUNT GROUP: IT SPECIFY’S WEATHER THE CUSTOMER WE ARE CRATING IS DIVISION AASP,SH.BP,PY ETC ENTERNOTE : THE ACOUNT GROUP CONTROL VIEWS AND FIELDS 3 VIEWS2) CUSTOMER : IT SPECIFY THE CUSTOMER NUMBER 1) GENERAL DATA3) COMPANY CODE : IT SPECIFY THE COMPANY CODE WITH, WHICH THE 2) COMPANY CODE DATACUSTOMER EXCUTES BUSINESS TRANSACTION 3) SALES AREA DATA4) SALES ORGANISATION : IT SPECIFY THE SALES ORGANIZATION WITH WHICHTHE CUSTOMER EXCUTES THE SALES TRANSCATIONS5) DIVISIONS: IT SPECIFY THE DIVISION FOR WHICH THE CUSTOMER EXCUTES FORSALES TRANSCATION
  82. 82. EX : 0001 SOLD TO PARTY AAAA ACCOUNT GROUP EX : 0001 SOLD TO PARTY AAAA AAAA COMPANY CODE ACCOUNT GROUP AA AAAA SALES ORG CODE COMPANY AA AA DISTRIBUTION CHANNEL SALES ORG DIVISION DISTRIBUTION CHANNEL AA AA DIVISION AA ENTER 3ENTER VIEWS3 VIEWS 1) GENERAL DATA1) GENERAL DATA 2) COMPANY CODE DATA2) COMPANY CODE DATA 3) SALES AREA DATA3) SALES AREA DATAENTER THE REQUIRED DATA FOR 3 VIEWS I THE ENTER THE REQUIRED DATA FOR 3 VIEWS I CUSTOMER MASTER AND SAVE ITTHE CUSTOMER MASTER AND SAVE IT
  83. 83. *NOTE EROR : WHILE CREATING THE CUSTOMER ,IF WE GET THE EROR “SALES AREA IS NOT DEFINED FOR CUSTOMERS” DEFINING COMMON DIVISION
  84. 84. DEFINING COMMON DISTRIBUTION CHANNEL SPRO SALES AND DISTRIBUTION MASTER DATA DEFINE COMMON DISTRIBUTION CHANNEL
  85. 85. DEFINE COMMON DIVISION SPRO DEFINE COMMON SALES AND DSTRIBUTION DIVISIONS MASTER DATA
  86. 86. DEFINING ACCOUNT GROUP SPRO DEFINE ACCOUNT FINANCIAL ACCOUNTING GROUPWITH SCREEN LAY OUT(CUSTOMERS)ACCOUNT RECEIVEBLE AND ACCOUNT PAYABLE CUSTOMER ACCOUNTS MASTER DATAPREPARATION FOR CREATING FOR THE CUSTOMER MASTER DATA
  87. 87. DEFINING ACCOUNT GROUP EX 0001 SOLD TO PARTY 0002 GOODS RECEIPT(SHIP TO PARTY) 0003 PAYER 0004 BILL TO PARTY IN THE DEFINATION OF ACCOUNT GROUP,WE CAN CONTROL THE FIELD STATUS IE,DEPENDING ON REQUIREMENT WE CAN MAKE A FIELD AS OPTIONALENTRY OR REQUIRED ENTRY OR DISPLAY MODE OR SURPRESED IT IS ALSO EX SALES AREADATA SOLD TO PARTY ALL VIEWS SHIP TO PARTY SALES /SHIPPING /BILLING (ONLYTAX CLASSIFICATION) PAYER SALES/BILLING BILL TO PARTY SALES
  88. 88. CREATING NUMBER RANGE SPRO FINANCIAL ACCOUNTING CREATING NUBBER ACCOUNT RECEIVEBLE AND ACCOUNT PAYABLE RANGE FOR CUSTOMER ACCOUNT CUSTOMER ACCOUNTS MASTER DATAPREPARATION FOR CREATING CUSOMER MASTER DATA
  89. 89. CREATING NUMBER RANGE DISPLAY INTERVELS STATUSSELECT THE BUTTON CHANGE INTERVELS CHANGE INTERVELS INSERT INTERVELSENTER INTERVEL OVER LAPETO CREATE A NEW NUMBER RANGE SELECT THE BUTTON INSERTINTERVELFOR A NUMBER RANGE IF WE CHECK THE FIELD EXTERNAL ITBECOME AN EXTERNAL NUMBERE RANGE IE, WHILE CREATING THECUSTOMERS WE HAVE TO MANUALLY SPECIFY FOR THE CUSTOMERIF WE DON’T CHECK THIS FIELD IT BECOMES AN INTERNAL NUMBERRANGE WHERE THE SYSTEM WILL AUTOMATICALLY PROCESS ANUMBER FOR THE CUSTOMERNOTE TO DELETE NUMBER RANGE,THE STATUS MUST BE INITIAL{ZERO} 0 AS CREATING NUMBER RANGE IT HAS TO BE ASSINED TOTHE REQUIRED ACCOUNT GROUP
  90. 90. ASSIN NUMBER RANGE SPRO PREPARATION FOR CREATING CUSTOMER MASTER DATA FINANCIAL ACCOUNTACCOUNT RECIVABLE AND ACCOUNT ASSIN NUMBER RANGE TO PAYABLE CUSTOMER ACCOUNT GROUP CUSTOMER ACCOUNTS EX : ACCOUNT GROUP Z500 NO RANGE Z5 YOU MASTER DATA CAN ASSIN
  91. 91. PATNER DETERMINATION PROCEDURE IN ORDER TO GET THE REQUIRED PARTNER FUNCTION IN TO CUSTOMER MASTER RECORD .WE HAVE TO CONFIGURE PARTNER DETERMINATION PROCEDURE STEP 1 STEP 4 DEFINING PATNER FUNCTION PLACING THE PATNER FUNCTION IN STEP 2 ASSIN PATNER FUNCTION S TO ACCOUNT GROUP PROCEDURE STEP 5 ASSIN THE PROCEDURE TOSTEP 3 ACCOUNT GROUP DEFINING PATNER DETERMINATION PROCUDURE
  92. 92. PATNER DETERMINATION PROCEDURE SPRO SET UP PATNER DETERMINATION FOR THE SALES AND DISTRIBUTION CUSTOMER MASTER BASIC FUNCTION PATNER DETERMINATIONSETUP PATNER DETERMINATION
  93. 93. PATNER DETERMINATION STEP 1 PROCEDURE DEFINING PATNER FUNCTION GO TO PATNER FUNCTION EX : POSITION SP SP TO CHECK ALREADY CREATED PATNER FUNCTION FOR EACH PATNER FUNCTION WE NEED TO SPECIFY A PATNER TYPE WHICH CONTROLS THE FUNCTIONALITIES OF THAT PATNER EXAMPLE : FOR A PATNER FUNCTION IF WE SPECIFY THE PATNER TYPE LI I T BECOME AND IF THE PATNER IS KIIT BECOMES VENDOR L FOR A PATNER FUNCTION IF EW CHECK THE FIELD UNIQUE WE CAN HAVE ONLY ONE PATNER OF THAT FUNCTION WITH IN A CUSTOMER MASTER NOTESP IS ALWAYS UNIQUE
  94. 94. ASSIGNING PATNER FUNCTION TO ACCOUNT GROUPSTEP 2 STEP 2 EXAMPLE ACCOUNT GROUP ACCONT GROUP AAAA NUMBER RANGE FUNCTION ASSINMENT 11 GO TO NEW ENTRIES AND ASSIGN THE REQUIRED PATNER FUNCTION TO THE REQUIRED ACCOUNT GROUP
  95. 95. DEFINING PATNER DETERMINATION PROCEDURE STEP 3 EXAMPLE PATNER BB GO TO NAME SHIP TO PARTYPATNER DETERMINATION PROCEDURE GO TO NEW ENTRIESAND CREATE PROCEDURE AND SAVE IT
  96. 96. PLACING THE PATNER FUNCTION IN PROCEDURE SELECT THE DETERMINATION PROCEDURE AND GO TO PATNER FUNCTION IN PROCEDURE GO TO NEW ENTRY AND ENTER THE REQUIRED PATNER FUNCTIONS IN THE PROCEDURE FOR THE PATNER FUNCTION IF WE CHECK THE FIELD NOT MODIFIABLE IT CAN’T BE CHANGED IN THE CUSTOMER MASTER AND IF WE CHECK THE FIELD MANDATORY FUNCTION WE NEED TO HAVE ATLEAST ONE PATNER OF THAT FUNCTION IN THE CUSTOMER MASTER
  97. 97. ASSINING THE PROCEDURE TO ACCOUNT GROUP STEP 5 EXAMPLE GO TO GROUP AAAA PATNER PROCEDURE PATNER DETERMINATION PROCEDURE ASSIGNMENT BBSELECT THE REQUIRED ACCOUNT GROUP AND ASSIGN THE PROCEDURE
  98. 98. HOW TO CONFIGURE THE PATNER FUNCTIONS DEFINING PATNER FUNCTION ASSIN PATNER FUNCTION TO ACCOUNT GROUP DEFINING PATNER DETERMINATION PROCEDURE SELECT THE PATNER DETERMINATION PROCEDURE ASSIGN THE PROCEDURE TO ACCOUNT GROUP
  99. 99. DEFINING PATNER FUNCTIONSET UP PATNER DETERMINATION PROCEDURE FOR CUSTOMER SELECT GO TO PATNER FUNCTION GO TO POSITION SP SOLD T PARTY (WHO RAISE THE SALES ORDER) SH SHIP TO PARTY ( WHO RECIVE THE GOODS) PY PAYER(WHO IS THE RESPONSIBLE FOR PAYMENT) BP BILL TO PARTY (WHO GET THE INVOICE)
  100. 100. ASSIN PATNER FUNCTION TO ACCOUNT GROUPGO TO ACCOUNT GROUP FUNCTION ASSINMENT SELECT ENTER 4 TIMES AND GO TO NEW ENTRIES SAVE ACCOUNT PATNER FUNCTION GROUP SP V1V1 SH V1V1 BP V1V1 PY V1V1
  101. 101. DEFINING PATNER DETERMINATION PROCEDURE PATNER DETERMINATION PROCEDURE SELECT 2 TIMES ENTER GO TO NEW ENTRIES AND SAVEPATNER NAMEZ500 SOLD TO PARTY
  102. 102. SELECT THE PATNER DETERMINATION PROCEDURE SELECT THE PATNER DETERMINATION PROCEDURE GO TO NEW ENTERIESPATNER GROUP PART N M 4 TIMES ENTERZ500 SP TICK TICK AND SAVE SH TICK BP TICK PY TICK
  103. 103. ASSIGN THE PROCEDURE TO ACCOUNT GROUPSELECT THE PATNER DETERMINATION PROCEDURE ASSINMENT GO TO POSITION CHOOSE YOUR ACCOUNT GROUP B1B1 ENTER ASSIN PATNER DETERMINATION PROCEDURE PATNER GROUP DESCRIPTION PROCEDURE NAME CUSTOMER SOLD TO B1B1 ACCOUNT Z300 PARTY
  104. 104. EXTENDING THE CUSTOMER TO NEW SALES AREASPECIFY THE ACCOUNT GROUP BY USING WHICH THE CUSTOMER ISALREADY CREATEDSPECIFY THE CUSTOMER FOR WHOME THE DATA HAS TO BE EXCUTEDSPECIFY THE COMPANY CODESPECIFY THE NEW SALES AREA TO WHICH THE CUSTOMER TO BEEXCUTEDIN THE REFERENCE SECTION SPECIFY THE SAME CUSTOMER COMPANYCODE AND SPECIFY THAT SALES AREA IN WHICH THE CUSTOMER ISALREADY CREATEDTHE DATA WILL BE EXTENDED TO THE NEW SALES AREA AND SAVE ITNOTEAFTER THE DATA IS COPIED TO THE NEW SALES AREA IT REQUIRED ITCAN BE CHANGED IN THAT SALES AREABUT THOSE CHANGES THAT HAVE BEEN MADE( ON THE SALES AREADATA VIEW ) ARE SPECIFIED TO THE PARTICULAR SALES AREA ONLY
  105. 105. PEDDADA VENKATA SURYApeddada.babu @gmail.com Created by peddada venkata surya # 3-3-90/1 flat no 16 nacharam Hyderabad CELL : 994999 8657 MAIL : peddada.babu@gmail.com venkat_surya1@ yahoo.com

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