Jennifer Whitt, PMP speaks to PMPs for PDUs on Achieving Success using the Project Management Approach!

Achieving success using the Project Management Approach! SMPTE - Atlanta June 9, 2008

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Your Host: Jennifer Whitt, PMP
Founder - PDUs2Go.com

How do I get my PDUs ?
If you are interested in earning PDUs for this course you can buy the course on-line at PDUs2Go.com .
If you are interested in watching the video along with the slides, you can access it at the PDUs2Go.com Blog .
Get your PDUs in three easy steps:
1.Complete the course.
2.Fill out the Course Completion Form online
3.Register your PDUs at the PMI website .

“ Roughly 70% of projects will come in materially late , materially over budget , will not deliver required functionality or will fail to meet significant user expectations ”
Tom Ingram, writing in PMI’s
Project Management Journal

Characteristics of Projects
Have a specific, unique goal
Have a beginning and an ending
Use human, material, equipment, budget resources
Have a three-dimensional quality objective
Scope/Deliverable
Time /Schedule
Cost/Budget

Project Management…
Process that focuses on control and balance of the Project Triple Constraint :
Scope, Time, and Cost to ensure project Quality.
Time Cost Quality Scope

Project Challenges
Lack of user involvement
Incomplete requirements & specs
Changing requirements & specifications
Lack of executive support
Technology incompetence
Lack of resources
Unrealistic expectations
Unclear objectives
Unrealistic timeframes
New technology
Standish Group survey results

Successful Projects
User involvement
Executive management support
Clear statement of requirements
Proper planning
Realistic expectations
Smaller project milestones
Competent, cooperative staff
Ownership and commitment
Clear vision & objectives
Collaborative, focused staff
Standish Group survey results

Core Competencies for Project Success Project Management Industry-Specific Product Delivery Business Management

Quality Assurance Processes PLAN DO ACT CHECK American Society for Quality ®

Project Management Processes Initiating Processes Planning Processes Executing Processes Monitoring & Controlling Processes Closing Processes PMBOK Guide ®

Process Groups with Deliverables Initiating Planning Executing / Monitoring &Controlling Closing Products Acceptance Final / Actuals Reports Project Documents Lessons Learned Performance Reports Issues & Risks logs Change logs Project progress Deliverables Updated Plan Project Plan Charter Processes Inputs Business Opportunity Charter Lessons Learned Charter Project Plan Performance Reports Project progress Project logs Deliverables Updated Plan Outputs

Integrated Project Management Project Charter Project Plan Progress-Reports Performance- Measurements Deliverables Updated Plan Project-Documents Lessons-Learned Initiating Planning Executing Monitoring & Controlling Closing Knowledge Areas Scope HR Time Cost Communication Quality Risk Procurement Integration

What is the Role of the Project Manager? Manage Quality Monitor Project Progress Review Work Deliverables Plan, Plan, Plan Manage Risks Manage Budgets Maintain Project Records
Build a team
Lead people Manage Change Organize the Work Communicate Manage Conflict Negotiate Administer Schedule Tasks and Resources

Project Manager Performance Expectations
Plan a project from beginning to end
Set measurable project objectives
Manage client / stakeholder expectations
Present project goals, objectives and deliverables
Structure a workable plan that is accepted & supported
Facilitate optimum performance from all team members
Use available human and material resources effectively
Measure project performance accurately
Communicate unambiguous project results

Project Manager “Challenges”
Not enough time to plan
Changing requirements
Estimates are considered to be facts
Resources not available
Unscheduled work arises
End point is not clearly defined
Unanticipated risks
Others?

Project Manager “Pitfalls”
Not planning
Doing vs. leading & managing
Focusing on tasks vs. deliverables
Ineffective communication
Ineffective time management
Eliminating diagnostics & variance analysis
Not managing to project “ triple constraint ”
Focusing on administrivia vs. results
Being a management bottleneck

Project Manager Leadership Expectations
Project-Vitamin C 6 SM :
C ommunication
C ollaboration
C ooperation
C ommitment
C onsensus
C elebration
SM MG Allenchey, PMP

Improving Your Performance
Attend formal training programs
Apply new techniques and tools
Share experiences
Read project management literature
Network with other professionals

The Project Manager “Toolkit”
PM best practice
Professional organizations ( PMI )
PM education & training
PM conferences & literature
PM software & templates
Other colleagues
Lessons-learned repositories
Project Notebooks

Global Industry Standards
Project Management Institute - PMI ®
Worldwide, international organization
200,000 + members from multiple industry sectors
Local chapters and specific interest groups
Project Management Body of Knowledge - PMBOK® Guide

Resources
Project Management Institute
www.PMI.org
Project Management Institute -
Project Management Institute – Registered Education Providers
www.Optimo-Inc.com
Atlanta Chapter www.PMIAtlanta.org

Top 7 things YOU can do:
Visit PMI.org or PMIAtlanta.org
Join PMI - Atlanta Chapter
Form a Peer Group
Find a Mentor Program
Create a PM Toolkit
Sign Up for a Class
Document lessons learned / best practices

Benefits of PM
Improve return on financial investments
Improve delivery of products/services
Optimize use of limited resources
Realize benefits of standard processes and methodology:
Productive
Repeatable
Measurable
Continuous Improvement

“ The secret of getting ahead is getting started.
The secret of getting started is breaking your complex, overwhelming tasks
into small manageable tasks, and
then starting with the first one.”
- Mark Twain

How do I get my PDUs ?
If you are interested in earning PDUs for this course you can buy the course on-line at PDUs2Go.com .
If you are interested in watching the video along with the slides, you can access it at the PDUs2Go.com Blog .
Get your PDUs in three easy steps:
1.Complete the course.
2.Fill out the Course Completion Form online
3.Register your PDUs at the PMI website .

Call Us: 404.815.4644 Email Us: [email_address] Join Us: PDUs2Go Group on LinkedIn Follow Us: http://Twitter.com/ PDUs2Go Visit Us: www.PDUs2Go.com

Thank you for JOINING Us! Jennifer … and The PDUs2Go Team

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Jennifer Whitt, PMP speaks to PMPs for PDUs on Achieving Success using the Project Management Approach!

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