Minutes of Meeting Planning the MusicalDate – Wednesday 2nd November 2011 Meeting 1 – Period 3 – A136 Meeting 2 – Lunch – Media Suite Meeting 3 – After school – Media SuiteParticipants – Meeting 1 – Marie, Nazish, Logan, Sara, Navina, Sathma, George, Parnyan, Rajan and Zahra Meeting 2 – Nazish, Logan, Sara, Navina, Sathma, George, Parnyan and Zahra Meeting 3 – Nazish, Logan, Sara, Navina, Sathma, George, Parnyan and ZahraAbsent – Meeting 1 – Michael and Khatra Meeting 2 – Michael, Khatra, Marie and Rajan Meeting 3 – Michael, Khatra, Marie and RajanMinutes taken by – NavinaPoints discussed in Meeting 1 Briefly gone through each and every person’s idea(s) for the main plot /the sub plot for our musical.Points discussed in Meeting 2 Decided which elements we could use from whose ideas and how we could also develop them. Discussed and decided which ideas could be used for our main plot.Points discussed in Meeting 3 Read the final plot. Briefly went through the plot. George (Director), Nazish (Assistant Director) and Navina (Production Manager) – Wanted to create new names for the characters identified so far, to stop confusion with the actual names of people and their character in the YMT workshop. Discussed about the characters and their names. How to break down scenes.Action agreed in Meeting 1 By whom 1. Every member of the team should come back at lunchtime Majority of the and be present in the second meeting to finalise the main people in the team. plot.Action agreed in Meeting 2 1. The main plot of our performance would be based on the Majority of the two characters, Carla and Nicole, who drift apart after people in the team. entering the prison.Action agreed in Meeting 3 1. The main plot – Carla and Nicole are best friends. One day, Majority of the Carla finds out that her boyfriend – Zack, has been cheating people in the team. on her with another girl called Kate. Carla holds Kate responsible for trapping her boyfriend. Carla is furious and reaches Nicole’s house to tell her about it. She tells Nicole
that she wants to teach Kate a lesson and wants Nicole to help her in this. Nicole tries to stop her from doing any harm to Kate as she doesn’t want her to get in trouble. Carla agrees and promises that they will only scare her, nothing more. However, Carla has already made a plan in head, to physically hurt Kate. Both, Carla and Nicole set out the house to hunt down Kate. They find her in a park and without wasting any time, they both start to have a go at Kate. Soon the verbal abuse turns into a physical fight, where Carla and Nicole are punching and kicking Kate. When suddenly, Carla pulls out a knife out of her pocket and stabs Kate in the stomach. Nicole is shocked at seeing this and feels betrayed by Carla. Soon the police arrives and arrests both the girls, sentencing Carla to seven years for stabbing and Nicole, to five years for GBH and assisting a stabbing. (Kate survives.) 2. New names for existing characters: George, Nazish and Megan – Stacey Navina Peace – Nicole The Governor – Zoe Guard 1 – John Guard 2 – Arthur Guard 3 – Joe Guard 4 – Taylor Carla – Carla 3. George, Nazish and Navina to start creating scenes. Come up with at least 12 scene break-downs, to then be able to George assign the scenes to each person in the team, next lesson. Minutes of Meeting Planning the MusicalDate – Thursday 3rd November 2011 – Period 4 – A101Participants – Marie, Nazish, George, Logan, Sara, Navina, Sathma, Khatra, Michael,Parnyan, Rajan and ZahraAbsent –Minutes taken by – NavinaPoints discussed Re-capped on the main plot and the storyline. Sara – Feels to change few of the names of the characters as they are not multi- cultural names.
Discussed about the beginning of the plot. Discussed about the new names of the characters. George - Explained and went over each scene break down - what he wanted to see in the scene, which characters are involved, what’s their personality is like, the main storyline of the scene, the setting of the scene. George – Which scene should be given to who, in the team, to write a script, according to their ability and preferences. Sathma – Wanted to know where roughly each song would be placed within the script and its content.Action agreed By whom 1. To add in at least one multi-cultural name. 2. To change the new names of the existing characters: The Governor from Zoe to Ms Sullivan. Guard 1 from John to Mr. Mitchell Watson. Character A from Stacey to Carla Guard 2 from Arthur to Mr. Rajan Chandra. Innocent newbie from Carla to Yasmine. 3. Names for new characters: EVERYONE IN Name for the victim – Kate. THE TEAM. Name for Yasmine’s boyfriend – Zack. 4. Which scenes should be written by: Scene 1 - Scene 2 – Scene 3 - Scene 4 - Scene 5 - Marie Logan Sathma Navina Nazish Scene 6 - Scene 7 - Scene 8 - Scene 9 - Scene 10 - Michael Parnyan Sara Zahra Rajan Scene 11 - Scene 12 – Scene 13 - Scene 14 – Scene 15 - George Sara, Zahra Parnyan Logan & George & George George Minutes of Meeting Planning the MusicalDate – Friday 4th November 2011 – Period 4 – A136Participants – Marie, Nazish, George, Logan, Sara, Navina, Sathma, Michael, Parnyan,Rajan and ZahraAbsent – KhatraMinutes taken by – NavinaPoints discussed When should all the 11 scripts, written by individuals (present today), be ready and emailed to George by. Went over the revised script break down and its summary, together. Ensured everyone was clear and understood what to include in their scripts by
going through each scene break down with the person the scene was assigned to. Discussed the new changes made by George and Nazish in each scene break down to clarify any confusion. Individually discussed any points/ problems in our own scene with George.Action agreed By whom 1. Everyone in the team, including the two people who didn’t finish their scripts – Michael and Parnyan, should complete George their scripts for assigned scenes by period five. Individuals allowed working on and editing their scripts at lunch and in the first twenty minutes of period 5. Minutes of Meeting Planning the MusicalDate – Friday 11th November 2011 – Period 4 – A136Participants – Marie, Nazish, Khatra, Logan, Sara, Navina, Sathma, Michael, Parnyan,Rajan and ZahraAbsent – GeorgeMinutes taken by – NavinaPoints discussed Checked how far Assistant Director – Nazish, has reached in re-editing the script. Checked whether pairs, who worked on composing lyrics for scenes on Tuesday 8 th November, have completed it and sent to Mr. Wasiq to be checked. Discussed on the dates mentioned in our production schedule for certain tasks to be started and completed. Discussed on changing the dates for holding the auditions, due to lack of preparation time. Listed down and discussed tasks each person needs to do in the next lesson, according to the tasks related to their individual roles.Action agreed By whom 1. Assistant Director – Nazish to complete the whole script (the Nazish editing, adding and remove bits) by next week, Monday 14 th November. 2. Parnyan to re-send the lyrics for scene 15 to Mr. Wasiq or Sathma Sathma by lunchtime. 3. Michael and Rajan to type up their composed lyrics for scene 4 Sathma and email to Sathma by the end of the day. 4. Moving forward the date for holding auditions for the whole Everyone in the school, on Monday 21st November. team 5. Spend the second hour in Creative & Media after school Everyone in the session, to go over and read the whole script together. team
6. Individual tasks, every person in the team has to do in the next lesson: Logan – Research into lighting. (What lights and colours Logan would create which moods etc.) Parnyan – Brainstorm ideas for set designs. Do at least Parnyan 2 drafts of drawings. Nazish – Continue working on and editing the script. Nazish Sara – Work on creating one routine-exercise. Sara Zahra – Work along side Nazish and Navina to create Zahra character profiles and also decide on dates for holding auditions. Marie – Start by creating a title for our musical. Marie Khatra – Brainstorm/list props that might be needed. Khatra Michael – Start creating drafts of costume designs for Michael at least 2 characters. Rajan – Get hold of all the lyrics from Sathma/Mr Rajan Wasiq and start editing lyrics composing book. Sathma Sathma – Check if a music room is available to compose music or develop melodies. Navina Navina – Complete any pending minutes and also support Zahra in completing character profiles. Minutes of Meeting Planning the MusicalDate –Tuesday 15th November 2011 – Period 3 – B102Participants – George, Logan, Sara, Navina, Sathma, Michael, Parnyan, Rajan, Zahra,Khatra, Nazish and MarieAbsent –Minutes taken by – NavinaPoints discussed Progress of the script – complete. Progress so far - which tasks have been completed. Discussed which tasks still have to be done by the end of this week and by whom.Action agreed By whom 1. Following people to send Navina their task list which contains Navina all the tasks they need to do individually with each task’s deadline: Sara, Nazish, Logan, Parnyan, Khatra, Marie and George. 2. Who needs to complete which task(s) by the end of this week: Task Who? Deadline Complete character profiles – in Zahra Friday 18th detail and in a presentable way. Nov Navina Create a poster and a power point
which informs Cranford students Zahra about the whole school auditions, as well as persuading them to sign up for the auditions. Support Zahra in tasks related to Nazish, Friday 18th auditions. George Nov Make any changes in script that is Thursday Nazish, George needed. 17th Nov Complete all minutes. Navina Friday 18th Support Zahra in tasks related to Nov Navina auditions. Create drafts of two costumes Michael Friday 18th Nov Michael, Navina each, for the key characters and the guards. Organize singing rehearsals. Sathma, Friday 18th Sathma, Rajan, Rajan Nov Navina 3. Read the script as a group. Following people will read the following characters in the script: George o George – Joe & Stage directions o Nazish – Nicole o Navina – Andi o Marie – Inmate 2 & Whitney o Khatra – Inmate 1 & Newbie 2 o Sara – Carla o Rajan – Mr Chandra & Newbie 2 o Logan – Mr Watson o Sathma – Yasmine o Parnyan – Mr Moorland o Zahra – Ms Sullivan & Kate o Michael – Mr Borris Minutes of Meeting Planning the MusicalDate – Wednesday 16th November 2011 – Period 3 – A101Participants – Marie, Nazish, George, Logan, Sara, Navina, Sathma, Khatra, Michael,Parnyan, Rajan and ZahraAbsent –Minutes taken by – NavinaPoints discussed Discussed our opinions so far on the scenes we’ve read.
Discussed how we could create tension and a more of an intense relationship between Carla and Nicole, in scene 3. Zahra – Scene 4 – finds the character Nicole, has changed dramatically, from bad/rude to friendly. This change is very quick. Sara – summarized scene 4, to re-cap what happens in the scene and how Nicole suddenly opens up to Yasmine. Nazish – Slightly disagrees with Sara and Zahra. Feels Nicole and Yasmine need to open up in scene 4 as the next scene that has Nicole and Yasmine together, is in scene 6. In scene 6, both of them talk to each other about how they got in the prison, so they need to be friendly. Discussed how we could change the dialogues in scene 4 to stop Nicole from becoming overly friendly. Possibly create a situation where Nicole is forced to/accidently open/s up to Yasmine. Carried on reading the script, from scene 9. Same people reading the same characters. Also gave feedback after reading each scene. Sara – Scene 10 – feels there are not enough dialogues in the scene. All the dialogues in the scene are very quick and short. Majority of the people in the team – confused about the idea of Nicole telling the truth to Yasmine first, and then straight away telling her it was just a joke. Discussed about problems. According to our production schedule, we are meant to be holding auditions for the whole school, next week on Monday, which is not possible because of the little time left and lack of preparation for the auditions. Discussed about which day, next week, we could hold the whole school auditions.Action agreed By whom 5. Change dialogues in scene 3, between Carla and Nicole so that it’s different to the dialogues between the inmates. 6. Tone down the relationship between Yasmine and Nicole in scene 4. Change dialogues in scene 4 to show a gradual build- up between Yasmine and Nicole and Nicole’s attitude, rather than a quick change. 7. Change dialogues in scene 9, to show that Inmate 1’s and Inmate 2 are specifically looking for Carla’s file, instead of just EVERYONE IN looking through the files without any intentions. THE TEAM. 8. Show a negative relationship between Carla and Inmate 1 & 2, before scene 9. 9. Add in more dialogues in scene 10. 10. Adapt and edit scene 12. Make it a more of a sentimental scene. 11. Change the structure a little bit of scene 15. Remove short snippets. 12. Navina to research into - if personal possessions or which specific things are allowed for prisoners to take in with them into the prison. 13. George to find the original scene 12, written by Sara and Zahra and add in the remaining dialogues from the scene, to the script. 14. George (Director) and Nazish (Assistant Director) to work with
Ms Raz in the next lesson, to edit the script and add in the lyrics. 15. Not holding the auditions for the whole school, next week on Monday. 16. Holding auditions for the Creative & Media team, on Friday’s lesson, period 5. 17. Zahra to discuss with Nazish, George and Ms Bahra on deciding on who should play which character. Minutes of Meeting Planning the MusicalDate – Thuday 17th November 2011 – Period 4 – A101Participants – Sathma, Marie, Nazish, Khatra, George, Logan, Sara, Parnyan, Navina,Michael and Rajan.Absent – ZahraMinutes taken by – NavinaPoints discussed Discussed which individual needs to complete which task(s) by the end of this hour. Discussed on which day next week, after Monday, we could the auditions, as it’s not possible to do it on Monday 21st partly due to lack of preparation.
Action agreed By whom 18. Following task(s) that need to be done by the end of today’s Navina lesson and by whom: Role Who? Task Complete choreography for Sara Choreographer Sara scene 7. Assistant Director & Nazish & Re-draft scenes from 1 to 7. Nazish &George Director George Create a mood board and 1 set Set Designer Parnyan Parnyan design that shows a jail. Take over some of Zahra’s (Casting Director) tasks of Production organising auditions – discuss Navina Navina Manager with Mrs Saroya and complete which ever tasks that need to be done ASAP. Create a mood board that shows props seen/needed in a Prop Designer Khatra jail. Also work along side Khatra Parnyan to ask which props are needed in the set design. Complete the 2 drafts of the inmate’s costume design. Also Michael Costume Designer Michael come up with 4 more designs. (coloured) Create a poster for promoting the auditions. Also draft and Marie Marketing Manager Marie design 1 poster for the overall performance. Complete melodies for Sathma Music Composer Sathma choreography. Edit lyric book and songs with Lyric Composer Rajan Rajan the new changes made. Create a table for lighting ideas. Light Designer Logan Logan 19. Auditions for whole school will now be held on Thursday 24 th Navina November 2011, instead of Monday 21st November 2011. Minutes of Meeting Planning the MusicalDate – Friday 18th November 2011 – Period 4 – A136Participants – Sathma, Marie, Nazish, Khatra, George, Logan, Sara, Parnyan, Navina,Michael, Rajan and Zahra.
Absent –Minutes taken by – NavinaPoints discussed Discussed about what we have to do (as a team) in the next lesson. Created a plan for period 5. Discussed on another day for the auditions to be held, as on Thursday, the concert hall and teachers are not available.Action agreed By whom 20. Follow the plan (below) in period 5: Duration of Time Task Lead by? task 2:15 – 2:20 Group discussion of ideas 5 minutes Zahra for casting. (whole team) 2:20 – 2:35 Dance rehearsal and 15 minutes Sara audition. (whole team) 2:40 – 2:55 Distribution of 15 minutes George scenes/dialogues to cast and acting audition. EVERYONE IN (whole team) THE TEAM. 3:00 – 3:15 Singing rehearsals and 15 minutes Sathma audition. (whole team) 3:15 – 3:45 George, Nazish and 30 minutes George, Zahra to discuss about Nazish who should play which and character. Zahra 21. Navina to be the timekeeper during all the tasks. 22. Change in the date for the audition. Now will be held next week, on Wednesday 23rd November 2011.