Basic Power Point Guidelines <ul><li>Make Your Presentations </li></ul><ul><ul><ul><ul><li>Succinct </li></ul></ul></ul></...
PART I What is an effective presentation? <ul><li>Story telling </li></ul><ul><li>Directed to a particular  audience </li>...
Storytelling <ul><li>Source: wikipedia.com </li></ul>Basic Power Point Guidelines <ul><li>Background/Situation/Context </l...
Audience and Purpose <ul><li>Who is the audience? </li></ul><ul><li>What are his/her top priorities? </li></ul><ul><li>Wha...
Horizontal logic <ul><li>Verify that the horizontal logic… </li></ul><ul><li>Tells a compelling narrative </li></ul><ul><l...
Vertical logic <ul><li>Each headline should be well supported by the content on the page (aka “vertical logic”) </li></ul>...
Vertical Logic – “So What” test <ul><li>Are you telling me anything new? </li></ul><ul><li>Why is this important? Should I...
Elevator test <ul><li>You are in the elevator with your target audience member </li></ul><ul><li>You have about 30 seconds...
The writing process Writing is an iterative process.  Develop hypotheses and outlines early.  Make lots of revisions! Basi...
Summary <ul><li>The Presentation </li></ul><ul><li>Tell a story </li></ul><ul><li>Remember your audience and their agenda ...
Summarize the key elements of your presentation  STORY AUDIENCE <ul><li>Top 6-8 points of your story ( e.g. the elevator v...
What Did We Learn? Basic Power Point Guidelines
PART 2 Basic Rules for Presentations <ul><li>Contrast is important. </li></ul><ul><li>For paper… </li></ul><ul><ul><li>Dar...
Basic Rules for Presentations <ul><li>For projection… </li></ul><ul><ul><li>Light text on a semi-dark background. </li></u...
Basic Rules for Presentations <ul><li>Stick with a single background. </li></ul><ul><ul><li>The background is the stage fo...
Basic Rules for Presentations <ul><li>Don’t try to dazzle the audience with flying text and sounds.  </li></ul><ul><li>Use...
Basic Rules for Presentations <ul><li>Balance </li></ul><ul><li>Do not center bullet points. </li></ul><ul><li>It makes th...
Basic Rules for Presentations <ul><li>Balance </li></ul><ul><li>Generally, left-justify bullets. </li></ul><ul><li>This ke...
Basic Rules for Presentations <ul><li>Balance </li></ul><ul><li>Centered graphics leave little room for text. </li></ul>Ba...
Basic Rules for Presentations <ul><li>Balance </li></ul><ul><li>Place graphics off-center. </li></ul><ul><li>More room for...
Basic Rules- Capitalization <ul><li>AVOID ALL CAPS – VERY HARD TO READ. </li></ul><ul><li>First Cap - More Formal. </li></...
Use Restraint With Fonts <ul><li>Employ only a few..stick to familiar fonts </li></ul><ul><li>Stay away from gimmicky font...
Choose Fonts Wisely <ul><li>Italics are more difficult to read. </li></ul><ul><li>Use  bold  when you want some words to s...
Avoid Text Overload <ul><li>Having too much text on the screen can defeat the purpose of using PowerPoint. The slides begi...
Basic Rules That You Must Have to Have a Good Presentation. <ul><li>One of the most common mistakes in creating a presenta...
Basic Presentation Mistakes <ul><li>Too much information. </li></ul><ul><li>Reader gets distracted  </li></ul><ul><li>Audi...
Basic Rules <ul><li>Keep it simple.. </li></ul><ul><li>Make bulleted points easy to read. </li></ul><ul><li>Keep text easy...
Basic Power Point Guidelines <ul><li>Use builds…don’t give them too much info at once </li></ul><ul><li>Use the same slide...
Choosing a Color Scheme <ul><li>Stick with power point defaults. </li></ul><ul><li>What may look good on your computer may...
Use Contrasting Colors <ul><li>Light colors on dark background. </li></ul><ul><li>Dark colors on light background . </li><...
Clip Art & Graphics <ul><li>A few excellent graphics are better than many poor ones.  </li></ul><ul><li>Photographs can  b...
Printing Your Presentation <ul><li>When printing your presentation for distribution to the judges, please: </li></ul><ul><...
<ul><li>Religious leader </li></ul><ul><li>Civil rights activist </li></ul><ul><li>Author/poet </li></ul><ul><li>Labor act...
Martin Luther King Jr. <ul><li>Religious leader </li></ul><ul><li>Civil rights activist </li></ul><ul><li>Author/poet </li...
What Did We Learn? Basic Power Point Guidelines
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Business Olympics Power Point Instructions

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Business Olympics Power Point Instructions

  1. 1. Basic Power Point Guidelines <ul><li>Make Your Presentations </li></ul><ul><ul><ul><ul><li>Succinct </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Well reasoned </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Compelling </li></ul></ul></ul></ul>Basic Power Point Guidelines
  2. 2. PART I What is an effective presentation? <ul><li>Story telling </li></ul><ul><li>Directed to a particular audience </li></ul><ul><li>With a purpose </li></ul><ul><li>With solid analysis and facts to make the story compelling </li></ul>Basic Power Point Guidelines
  3. 3. Storytelling <ul><li>Source: wikipedia.com </li></ul>Basic Power Point Guidelines <ul><li>Background/Situation/Context </li></ul><ul><li>Problem/Barrier/Central Question </li></ul><ul><li>Answer/Recommendation </li></ul><ul><li>Conclusion </li></ul>Effective presentations tell a persuasive story.
  4. 4. Audience and Purpose <ul><li>Who is the audience? </li></ul><ul><li>What are his/her top priorities? </li></ul><ul><li>What questions will he/she ask? </li></ul><ul><li>What does he/she already know about the subject? </li></ul><ul><li>Why is this presentation happening? </li></ul><ul><li>What decisions/outcome would you like? </li></ul><ul><li>Are the next steps clearly defined? </li></ul>Great presentations are written with the audience and purpose in mind! Basic Power Point Guidelines
  5. 5. Horizontal logic <ul><li>Verify that the horizontal logic… </li></ul><ul><li>Tells a compelling narrative </li></ul><ul><li>Addresses the audience & purpose </li></ul><ul><li>Demonstrates strong deductive reasoning </li></ul><ul><li>Finishes with a clear set of next steps </li></ul><ul><li>… ..Are you ready for the “elevator test”? </li></ul><ul><li>With every presentation, you should check the horizontal logic </li></ul>Basic Power Point Guidelines With every presentation, you should check the horizontal logic. Horizontal logic should prevail not only on the individual slides, but from one slide to the next throughout the presentation. For example, the headlines from slide to slide should flow and tell the story.
  6. 6. Vertical logic <ul><li>Each headline should be well supported by the content on the page (aka “vertical logic”) </li></ul><ul><li>The main point of the slide, the headline, should be clearly highlighted in the details </li></ul><ul><li>You should test the vertical logic of every page in your deck (PowerPoint slides) </li></ul><ul><li>Don’t drown your audience – move details into the appendix </li></ul>Basic Power Point Guidelines
  7. 7. Vertical Logic – “So What” test <ul><li>Are you telling me anything new? </li></ul><ul><li>Why is this important? Should I care? </li></ul><ul><li>What conclusions should I draw? </li></ul><ul><li>Are the findings clearly stated? </li></ul><ul><li>So What ? </li></ul>Review each page in your presentation. Wear the hat of your target audience… Basic Power Point Guidelines
  8. 8. Elevator test <ul><li>You are in the elevator with your target audience member </li></ul><ul><li>You have about 30 seconds until you reach your floor </li></ul><ul><li>Can you present your story? </li></ul><ul><ul><li>Succinct </li></ul></ul><ul><ul><li>Well reasoned </li></ul></ul><ul><ul><li>Compelling </li></ul></ul>Basic Power Point Guidelines
  9. 9. The writing process Writing is an iterative process. Develop hypotheses and outlines early. Make lots of revisions! Basic Power Point Guidelines DEVELOP YOUR HYPOTHESES DO ANALYSES REFINE OUTLINE HORIZONTAL LOGIC <ul><li>DRAFT VERTICAL </li></ul><ul><li>LOGIC </li></ul>TEST & REFINE
  10. 10. Summary <ul><li>The Presentation </li></ul><ul><li>Tell a story </li></ul><ul><li>Remember your audience and their agenda </li></ul><ul><li>Have a purpose and a desired meeting outcome in mind </li></ul><ul><li>The Process for writing the presentation </li></ul><ul><li>Create outlines and hypotheses as soon as possible </li></ul><ul><li>Test your horizontal logic </li></ul><ul><li>Prepare for the elevator test </li></ul><ul><li>Test your vertical logic </li></ul><ul><li>Force every page to pass the “so what?” test </li></ul><ul><li>Have fun & be creative </li></ul>What is an effective executive presentation? How do we write one? Basic Power Point Guidelines
  11. 11. Summarize the key elements of your presentation STORY AUDIENCE <ul><li>Top 6-8 points of your story ( e.g. the elevator version) </li></ul><ul><li>Attendees </li></ul><ul><li>Top Issues/Concerns </li></ul><ul><li>Purpose/Desired Outcome </li></ul>PURPOSE Basic Power Point Guidelines
  12. 12. What Did We Learn? Basic Power Point Guidelines
  13. 13. PART 2 Basic Rules for Presentations <ul><li>Contrast is important. </li></ul><ul><li>For paper… </li></ul><ul><ul><li>Dark text on a light background. </li></ul></ul><ul><li>For slides…. </li></ul><ul><ul><li>Light text with dark background. </li></ul></ul>Basic Power Point Guidelines
  14. 14. Basic Rules for Presentations <ul><li>For projection… </li></ul><ul><ul><li>Light text on a semi-dark background. </li></ul></ul><ul><ul><li>The eye is attracted to the light on the screen. </li></ul></ul>Basic Power Point Guidelines
  15. 15. Basic Rules for Presentations <ul><li>Stick with a single background. </li></ul><ul><ul><li>The background is the stage for your information. </li></ul></ul><ul><ul><li>Set the stage and leave it alone! </li></ul></ul>Basic Power Point Guidelines
  16. 16. Basic Rules for Presentations <ul><li>Don’t try to dazzle the audience with flying text and sounds. </li></ul><ul><li>Use graphics to emphasize your points. </li></ul><ul><li>Keep you text limited to the </li></ul><ul><li>4 X 4 rule. </li></ul><ul><li>4 lines of text; 4 words per line. </li></ul>Basic Power Point Guidelines
  17. 17. Basic Rules for Presentations <ul><li>Balance </li></ul><ul><li>Do not center bullet points. </li></ul><ul><li>It makes the text ragged. </li></ul><ul><li>And hard to read and follow with your eyes. </li></ul>Basic Power Point Guidelines
  18. 18. Basic Rules for Presentations <ul><li>Balance </li></ul><ul><li>Generally, left-justify bullets. </li></ul><ul><li>This keeps things neat.. </li></ul><ul><li>and easy to follow. </li></ul>Basic Power Point Guidelines
  19. 19. Basic Rules for Presentations <ul><li>Balance </li></ul><ul><li>Centered graphics leave little room for text. </li></ul>Basic Power Point Guidelines
  20. 20. Basic Rules for Presentations <ul><li>Balance </li></ul><ul><li>Place graphics off-center. </li></ul><ul><li>More room for text. </li></ul><ul><li>Better balance. </li></ul><ul><li>More pleasing to the eye. </li></ul><ul><li>Left placement leads the eye to the text. </li></ul>Basic Power Point Guidelines
  21. 21. Basic Rules- Capitalization <ul><li>AVOID ALL CAPS – VERY HARD TO READ. </li></ul><ul><li>First Cap - More Formal. </li></ul><ul><li>Harder To Type And More Decisions. </li></ul><ul><li>This is an example of capitalizing the first word. </li></ul><ul><li>Less formal. </li></ul><ul><li>Easier to type and fewer decisions. </li></ul>Basic Power Point Guidelines
  22. 22. Use Restraint With Fonts <ul><li>Employ only a few..stick to familiar fonts </li></ul><ul><li>Stay away from gimmicky fonts unless for a theme. </li></ul><ul><li>Keep type sizes consistent . </li></ul><ul><li>Serif vs. San Serif. </li></ul><ul><li>DON’T USE ALL CAPS. </li></ul>Basic Power Point Guidelines
  23. 23. Choose Fonts Wisely <ul><li>Italics are more difficult to read. </li></ul><ul><li>Use bold when you want some words to stand out. </li></ul><ul><li>Font size </li></ul><ul><ul><li>Easy to read (18 pt) </li></ul></ul><ul><ul><li>Easy to read (24 pt) </li></ul></ul><ul><ul><li>Easy to read (32 pt) </li></ul></ul><ul><ul><li>Easy to read (48 pt) </li></ul></ul>Basic Power Point Guidelines
  24. 24. Avoid Text Overload <ul><li>Having too much text on the screen can defeat the purpose of using PowerPoint. The slides begin to look like a jumble of text, making slides difficult to read and unrecognizable from each other. People will either try to read everything or copy everything down or they will lose interest. List only the key points. If you have more info to include use more slides or create handouts. </li></ul>Basic Power Point Guidelines
  25. 25. Basic Rules That You Must Have to Have a Good Presentation. <ul><li>One of the most common mistakes in creating a presentation is to place too much information on the screen. This can cause the reader to become distracted from the speaker…just like you are now. Audiences are much more receptive to the spoken word. </li></ul>Basic Power Point Guidelines
  26. 26. Basic Presentation Mistakes <ul><li>Too much information. </li></ul><ul><li>Reader gets distracted </li></ul><ul><li>Audiences are much more receptive to the spoken word. </li></ul>Basic Power Point Guidelines
  27. 27. Basic Rules <ul><li>Keep it simple.. </li></ul><ul><li>Make bulleted points easy to read. </li></ul><ul><li>Keep text easy to understand. </li></ul><ul><li>Use concise wording. </li></ul><ul><li>Bullets are focal points. </li></ul><ul><li>Presenter provides elaboration. </li></ul><ul><li>Keep font size large. </li></ul>Basic Power Point Guidelines
  28. 28. Basic Power Point Guidelines <ul><li>Use builds…don’t give them too much info at once </li></ul><ul><li>Use the same slide transition </li></ul><ul><li>4 X 4 Rule </li></ul><ul><li>Number your slides </li></ul><ul><li>Brand your slides </li></ul>Basic Power Point Guidelines
  29. 29. Choosing a Color Scheme <ul><li>Stick with power point defaults. </li></ul><ul><li>What may look good on your computer may be unreadable in the classroom. </li></ul><ul><li>Remember to use strong, contrasting colors. </li></ul>Basic Power Point Guidelines
  30. 30. Use Contrasting Colors <ul><li>Light colors on dark background. </li></ul><ul><li>Dark colors on light background . </li></ul>Basic Power Point Guidelines
  31. 31. Clip Art & Graphics <ul><li>A few excellent graphics are better than many poor ones. </li></ul><ul><li>Photographs can be powerful . </li></ul><ul><li>Don’t allow text </li></ul><ul><li>to creep on to a </li></ul><ul><li>picture. </li></ul><ul><li>Use sparingly! </li></ul>Basic Power Point Guidelines
  32. 32. Printing Your Presentation <ul><li>When printing your presentation for distribution to the judges, please: </li></ul><ul><ul><li>Choose “Handouts” </li></ul></ul><ul><ul><li>Print several slides per page such as 4 </li></ul></ul><ul><ul><li>Make sure the font size is readable in the print out </li></ul></ul><ul><ul><li>Choose “pure black and white” </li></ul></ul>Basic Power Point Guidelines
  33. 33. <ul><li>Religious leader </li></ul><ul><li>Civil rights activist </li></ul><ul><li>Author/poet </li></ul><ul><li>Labor activist </li></ul><ul><li>Minister </li></ul><ul><li>Antiwar activist </li></ul>Martin Luther King Jr. Basic Power Point Guidelines Is this a good slide?                                                                                                    
  34. 34. Martin Luther King Jr. <ul><li>Religious leader </li></ul><ul><li>Civil rights activist </li></ul><ul><li>Author/poet </li></ul><ul><li>Labor activist </li></ul><ul><li>Minister </li></ul><ul><li>Antiwar activist </li></ul>Basic Power Point Guidelines
  35. 35. What Did We Learn? Basic Power Point Guidelines
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