Town Hall Meeting Slides Rev 2 20080430

Sacred Heart of Jesus Town Hall Meeting Strategic Restructure Jun 2, 2009 SHJ Parish Strategic Plan: Church + School

Agenda
Opening Prayer
History
Situation Overview
Financial Analysis
Impact
Action Plan
Q&A
Jun 2, 2009 SHJ Parish Strategic Plan: Church + School

Opening Prayer and Why We are Here Father Bill Jun 2, 2009 SHJ Parish Strategic Plan: Church + School

History
SHJ founded in 1875
Rich history of serving Boulder County
Past six years many challenges
Past three years considered moving
Past 18 months – recommitted to stay in downtown Boulder
TAG and SWAT teams formed 6 months ago to create a sustainability plan

Our Parish Today Jun 2, 2009 SHJ Parish Strategic Plan: Church + School + We are one.

The Situation
SHJ “financially active” congregation has shrunk
Our organization is set up to handle twice the congregation
We have been running a deficit for the last two years
If we don’t act now our savings will be depleted in 15 months

How We Make Money Jun 2, 2009 SHJ Parish Strategic Plan: Church + School

SHJ is Losing Money
2006-2007 deficit= $247,619
2007-2008 deficit= $559,595
The dramatic increase in 2008 losses is due primarily to a flawed budgeting process.
Income from the school tuition and church offertory was over-estimated.
Expenses were based upon budgeted revenues
Expenses now being aligned to actual revenue.

How did we get here?
Mistakenly Optimistic
Aging Infrastructure/Deferred maintenance
Parish Center was over-staffed for revenue

Some Facts
The Archdiocese expects the parish to invest approximately $200,000/year in our children by offsetting a portion of the school’s operating costs
Annual offertory giving is down
Several benefactors are willing to make substantial donations for capital projects
Recent increase in work being done by volunteers

Good News is….
The parish is spiritually vibrant
1000 registered families – hundreds unregistered
200+ volunteers help run the church and school
Increasing numbers of First Communicants, Confirmandi, RCIA participants
The parish is solvent
$500K savings
Identified ways to generate revenue and save money

Action Plan
Actions already taken
New finance council formed
Budgeting process reformed
Recruiting new controller for parish
School tuition for 2008 / 2009 school year raised by 7%
Reduction in parish staff and salaries at 6/30/08
Rebuilt financial model to better manage future budgets
Moving Parish to Pastoral Model (volunteerism)
Implementation of ideas from the SWAT teams

Action Plan (cont’d)
Actions we still need to undertake
Volunteer Program (paid coordinator, recruitment)
Forming school advisory team
Reconstitute the parish council
2008-2009 budget goal- breakeven?
Work with other local parishes for ministry support
Live within our means

Impact to the Church
Ministries will change
Religious education, Hispanic, Youth and Liturgy will be led by volunteers
RCIA, Sacramental preparation, school, religious education will continue
Volunteer support will be critical
Less paid help
Transition to volunteer staff may take time and some less important things may not be attended to in a timely manner
Communication may slow down for a while
Need to transition to more modern / economical forms of outreach and build a volunteer staff to assist

Impact to the School
Mission, education caliber and care for our children will remain unchanged
Finance Council working with Principal (Jan) during budgetary process
School Advisory Team (SAT) will develop long-term plan for financial sustainability (fundraising, drive enrollment, curriculum review, etc.)

The Future
We Will Become Self-sustaining
Vibrant parish – solid donations – exceptional school – great people
We Must Rely on Volunteers
Personnel expense is our largest cost driver
We Must Rebuild Our Savings
A healthy savings account has given us a buffer to avert crisis – we need to rebuild it.

Questions

Appendix Jun 2, 2009 SHJ Parish Strategic Plan: Church + School

Trusted Advisors Group – TAG Team organized to address operating deficits
Fr. Bill – Pastor – Responsibility lies with me!
Michelle Anderson – Director of Administration
SHJ parishioner for 15 years, mother of two former SHJ students, Previously Director of Religious Education at SHJ, 20 years business experience
Jan Altevogt – School Principal
Joel Daly
New Chair of Finance Committee, father of 4 SHJ students, entrepreneur founder and COO of several high tech companies, managed 800 employees and $100M revenue
Randy Middleton
Recently baptized at SHJ, VP and GM for $75M 2500 employee business unit with ABSS, experience with organizational restructuring and change management
Bob Di Scipio
Father of four children all have attended or are attending SHJ school. 24 years business experience in various roles. CEO of Biotech / Pharmaceutical Software company. Experienced lawyer in corporate and tax law.
Neil Schiffhauer
Parish Council chairperson, retired IBM executive, returned to the Catholic Church in 2001 here at SHJ with the support of Fr. Bill and the RCIA team.
Paul Berberian
SHJ parishioner for 6 years, entrepreneur founded five companies CEO of three, took one went public in 2000, managed $75M revenue and over 400 employees
James Cavanagh
Director of Evangelization & Catechesis Archdiocese of Denver
Terry Gallagher
Parishioner of SHJ for 74 years, SHJ school alumnus, employed in the oil industry for over 50 years and in management for the past 40 years

Organizational Chart Jun 2, 2009 SHJ Parish Strategic Plan: Church + School Finance Council Parish Council Parochial Vicar

SHJ is Losing Money Jun 2, 2009 SHJ Parish Strategic Plan: Church + School
The dramatic increase in 2008 losses is due primarily to a flawed budgeting process.
Income from the school and church was overestimated.
Expenses were not reduced in expectation of lower income.
* Year End June 30

Town Hall Meeting Slides Rev 2 20080430

by pberberian on May 03, 2008

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Town Hall Meeting Slides Rev 2 20080430 — Presentation Transcript