The description of Electronic Tenders System CISLINK

1. Purchase by means of auctions-
The keystone to success in competitive
struggle
Prepared by: CISLink Ltd.
Date: March, 2012

2. The description of Electronic Tenders
System
 Designated purpose of the system
 System of Electronic Tenders allows:
 To optimize work of purchase managers (automatic gathering of price-lists)
 To lower purchase prices (online tenders )
 To make work of purchase managers more transparent for the top management of the
company (a trustworthy information about the prices of suppliers)

3. The description of Electronic Tenders
System
Standard way of interaction with suppliers
 As it usually occurs  Problems
 Usually purchase of vegs, fruit, fish, meat, sugar and other similar  At reception of prices by fax, or phone distortion of the entering
goods occurs with the use of several communication facilities: information is possible.
phone, fax, e-mail.  The purchase manager wastes a lot of time on dispatch, and then on
 In most cases, you should send a dispatch to every supplier gathering and processing of the information.
personally, that is very inconvenient, especially with daily orders.  Suppliers do not have opportunity to correct suggested prices and
 The purchase manager should process very much volume of consequently they lose orders, and the buyer cannot receive the least
entering information received in different formats, compare price.
"manually" , analyze the received prices and then make a decision  Opacity in decision-making on goods purchase causes suppliers’
on a choice of the supplier. doubt in objective choice.
Interaction with suppliers by means of CISLink
 The decision  Advantages
 It will take you less than 10 minutes to create & send the demand  For retail chain
to all suppliers through The Electronic Tenders System.  The less the purchasing price - the higher the profit. Average reduction
 The parameters of the order are set by the buyer independently of the price makes 7-10 %
and can be corrected if necessary.  Optimization of the manager's work. The time economy makes till 3
hours a day.
 During the tenders, suppliers aspire to offer the smallest prices to
get the order.  Efficiency, correctness of the received information
 Switching of the workers' attention from data processing on the analysis
 At the end of the tenders the retail chain receives the entire
and profitableness
report about the course of the tender, the consolidated price-list
in which the best prices are allocated automatically .  For suppliers:
 Equal conditions for all suppliers
 Transparency of the chain's purchase decisions
 The operative information on the current prices on the market

4. Work in The Electronic Tenders System
 The System of Electronic Tenders is a site Internet
(the address: www.cislink.ru/auction)
 Work in the system conditionally consists of three stages
 A pattern creation
 Creation and carrying out of the tender
 Reception and processing of the results

5. Tender Pattern Creation
 The pattern is created on a PC and further is unloaded on the page in
Internet. The standard Microsoft Excel application is used for the creation of a
pattern. The user saves Excel file on a hard disk of his PC. This file is a standard
assortment matrix, which contains name of the goods and the expanded
description of these goods.
 The pattern is unloaded on the site only once, further it is constantly accessible to
use.

6. Tender / consolidation of price-lists

7. Tender / consolidation of price-lists

8. Tender / consolidation of price-lists /
Invitation letter

9. Creation and carrying out of the tender
The tender is created from a pattern, which was unloaded
on the site before.
The user sets the convenient parameters of the tender: date,
time of the beginning and the end and so forth.
The created tender passes without user's participation.
The course of the tender is the participation of suppliers in
it.
Suppliers enter their information once ("closed tender") or
participate in the on-line tender.

10. Tender / consolidation of price-lists

11. Tender / consolidation of price-lists

12. Tender / consolidation of price-lists

13. Reception and processing of results
 After the end of the tender, the system generates reports
automatically. The basic report is sent to organizer's e-mail - it
is a competitive list in which all information from is
consolidated.
 Suppliers also receive reports in which they can see their price &
the winning price.
 Further, basing on the results of the tender, the organizer
makes a decision on the orders.
 The price factor is not the only one at decision-making. The
buyer considers also quality of the goods, a delivery condition,
etc. He may not buy the winner's goods.

14. Tender / consolidation of price-lists

15. Tender / consolidation of price-lists

16. Statistics
 We carried out over 25000 tenders for 5 years
 More than 500 suppliers has taken part in them
 The system is used in the following cities:
 Moscow, Saint Petersburg, Ekaterinburg, Samara, N.Novgorod, Kazan, Saratov,
Volgograd, Kaliningrad, Yaroslavl, Izhevsk, Voronezh, Belgorod, Lipetsk, Ufa.

 Users of Electronic Tenders System
 Auchan, Spar, Dixy, Kopeyka, Kupets, Lenta, Magnet, Supermonetka, Mosmart,
Ostrov, Paterson, Perekriostok, "5", 7 Continent and many others
« The time economy for the manager which
uses The Electronic Tenders System
 The most popular categories makes till 3 hours a day » - Sergey
Lomakin, the Director of company "
 Frozen, cooled fish, Kopeyka - Moscow “
 Shrimps, crab sticks, crab meat
 Fish canned food « Use of CISLink made it possible to
 Vegetable cans, the frozen vegetables reduce the price on a toothpaste more,
than for 50 % » - Christina Gritsevskaja, the
 Fresh vegetables - fruits Internet - auction expert of Auchan
Company
 Cheese, Groats, Sugar, Flour
 Accompanying materials (packages, a cash tape, etc.)

17. Additional opportunities of the system
 The online order
 Directly from the received consolidated price report the manager can send orders to all
suppliers simultaneously by pressing one button.

18. On-line order
 The order by results of the auction.
The organizer - Auchan Test
The name - Fresh fruits and vegetables on 22.06
Time of carrying out - 21.06.2004 12:30 - 21.06.2004 13:05
The message: - By delivery the presence of conformity declaration (the original) is
necessary.

============================================
 Local code Name Req. amount Amount Price Comments
 2203013 Pineapples 170 170 39.70 9 pieces
 2203015 Limes 10 10 58.20 Brazil
 2204003 Avocado 20 20 84.40 14 pieces, Izrael
 2216000 Paprika yellow й 20 20 85.00 80+, Holland
============================================
You can confirm the order HERE.

19. Catalogue
 The catalogue is created for systematizing and ordering of the data. The
choice of goods' names which make the nomenclature of the Catalogue, is
based on the commodity assortment of all Tenders carried out by CISLink.
 The basic function of the Catalogue is the formation of reports. The reports
contain information on the average price of each good and on its dynamics
for the certain period. Reports are formed separately for different categories
and different geographical regions.
 The Catalogue Reports are formed automatically, from the data, given in the
tenders by suppliers
 The price for each good calculates as simple average arithmetic of all prices
used for the report.

20. Catalogue:
reports «Average Price»

21. For the additional information address:
+7 (495) 363-02-05 or
auction@cislink.com
Thank you!