2014-04-16 Protection of Personal Information Act Readiness Workshop
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2014-04-16 Protection of Personal Information Act Readiness Workshop

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These are my slides for my presentation at the Protection of Personal Information Act Readiness Workshop at the OR Tambo Protea Hotel on 16 April 2014. My focus was on understanding data processing ...

These are my slides for my presentation at the Protection of Personal Information Act Readiness Workshop at the OR Tambo Protea Hotel on 16 April 2014. My focus was on understanding data processing constraints; identifying key risk areas and the benefits of better data protection frameworks.

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2014-04-16 Protection of Personal Information Act Readiness Workshop 2014-04-16 Protection of Personal Information Act Readiness Workshop Presentation Transcript

  • 2014-04-16 Responsible Data Processing Protection of Personal Information Act Workshop
  • 2014-04-16 Share your thoughts You can find me on Twitter as @pauljacobson #POPIready
  • Understanding your data processing constraints
  • Lawful processing conditions ✤ Accountability! ✤ Purpose limitation! ✤ Purpose specification! ✤ Further processing limitation! ✤ Information quality! ✤ Openness! ✤ Security safeguards! ✤ Data subject participation
  • There are exceptions
  • Personal or household activity
  • Anonymised and can’t be associated ! with a data subject again
  • By or on behalf of a! public body National security Public defence Crime and money laundering
  • Cabinet or! Executive Councils Judicial proceedings
  • 01 Journalistic, literary or artistic purposes
  • “solely for the purpose of journalistic, literary or artistic expression to the extent that such an exclusion is necessary to reconcile, as a matter of public interest, the right to privacy with the right to freedom of expression.” – Section 7(1), Protection of Personal Information Act
  • Regulatory function delegated to a code of ethics that will apply to the exclusion of the Act* * This is provided for elsewhere and forms part of a distributed enforcement mechanism
  • Conditions for lawful processing of personal information
  • Consent and data collection
  • 01 Consent, justification and objection
  • “… it seems to be a sensible approach to say that the scope of a person’s privacy extends a fortiori only to those aspects in regard to which a legitimate expectation of privacy can be harboured.” – Bernstein and Others v Bester NO and Others
  • Options Consent Legitimate interests Contractual conclusion or performance
  • Only in the case of consent may a data subject withdraw permission
  • “Legitimate interests” is vague, undefined and, yet, a very interesting justification
  • “The processing is necessary for the purposes of legitimate interests pursued by the data controller or by the third party or parties to whom the data are disclosed, except where the processing is unwarranted in any particular case by reason of prejudice to the rights and freedoms or legitimate interests of the data subject.” – Section 6, Schedule 2, UK Data Protection Act
  • Still, the “Lawful processing of personal information conditions” provide broad parameters and context for “legitimate interests” arguments …
  • 01 Special personal information
  • ✤ Children’s personal information! ✤ Religious or philosophical beliefs*! ✤ Race or ethnic origin! ✤ Trade union membership*! ✤ Political persuasion! ✤ Health or sex life! ✤ Criminal behaviour or biometric information
  • How transparent are you?
  • ‘‘consent’’ means any voluntary, specific and informed expression of will in terms of which permission is given for the processing of personal information
  • “A responsible party must take reasonably practicable steps to ensure that the personal information is complete, accurate, not misleading and updated where necessary.” – Section 16, the Protection of Personal Information Act
  • Do you facilitate meaningful access to personal information you hold?
  • Data processing
  • “Personal information may only be processed if, given the purpose for which it is processed, it is adequate, relevant and not excessive.” – Section 10, the Protection of Personal Information Act
  • Purpose specification “Personal information must be collected for a specific, explicitly defined and lawful purpose related to a function or activity of the responsible party” Be transparent about the purpose
  • Further processing must align with the original purpose* * There are exceptions too
  • Data integrity and retention
  • “… records of personal information must not be retained any longer than is necessary for achieving the purpose for which the information was collected or subsequently processed …” – Section 13, Protection of Personal Information Act
  • Don’t lose sight of the bigger data retention compliance picture Electronic Communications and Transactions Act Protection of Personal Information Act Everything else
  • POPI places special emphasis on security safeguards
  • “A responsible party must secure the integrity and confidentiality of personal information in its possession or under its control by taking appropriate, reasonable technical and organisational measures …” – Section 19, Protection of Personal Information Act
  • “A responsible party must, in terms of a written contract between the responsible party and the operator, ensure that the operator which processes personal information for the responsible party establishes and maintains the security measures referred to in section 19 …” – Section 21, Protection of Personal Information Act
  • Identifying key risk areas
  • How do you process personal information? Helpful questions Are you the responsible party or the operator? Is your reputation at risk and what could go wrong?
  • Do you engage in direct marketing?
  • Do you process personal information on your responsible party customers’ behalf?
  • Benefits of better protection frameworks
  • Clear privacy statements
  • Transparent dealings with stakeholders 2014 Heartbleed Bug OpenSSL exploit came to light Providers proactively contacted users and recommended password changes
  • Be responsible, reduce reputational harm risk in the process
  • “The way to gain good reputation is to endeavor to be what you desire to appear” – Socrates
  • Thank you for your time. Please feel free to contact me if we can assist you or answer questions. webtechlaw.com/contact Paul Jacobson 083 444 8260