The municipal partnering initiative 0810 longer

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The municipal partnering initiative 0810 longer

  1. 1. The Municipal Partnering Initiative Mixed Purchasing in Local Government By: David Rauch
  2. 2. Overview  History and Explanation of Program  Research Questions  Data Collection Method  Research on Contracting & Intergovernmental Relations  Procurement Data Analysis  The MPI Experience
  3. 3. 2011 Services # Comms. 2012 Services # Comms. 2013 Services # Comms. Crack Sealing 12 Crack Sealing 14 Crack Sealing 15 Resurfacing 5 Resurfacing 8 Resurfacing 6 Concrete 8 Concrete 11 Concrete 15 Sewer Lining 12 Sewer Lining 10 Sewer Lining 14 Sewer TV 4 Sewer TV 7 Sewer TV 6 Leak Detection 5 Leak Detection 5 Leak Detection 7 Hydrant Painting 6 Hydrant Painting 6 Hydrant Painting 7 Emergency Contr. Asst. 11 Contractor Asst. 9 Emergency Contr. Asst. 9 Water Meter Service 3 Water Meter Service 7 Cold Patch 9 Cold Patch 8 Hauling And Delivery 5 PW Hauling/Delivery 3 Pavement Marking 4 Line Painting 4 Bridge/Retaining Wall 2 Bridge Inspections 2 Custodial Services 8 Janitorial 4 Asphalt Patching 4 Tree Trimming 16 Street Sweeping 3 Sewer Cleaning 2 Generator Maintenance 8 HVAC Maintenance 8 JULIE Locates 2 Manhole Rehab 6 Valve Turning 5 Tree Removal/Stump Grind 16 EAB Treatment 2 Uniforms 5 Auditing Services 6 Inspectional Services 5 Landscaping 10 MPI Services Offered 2011-2013
  4. 4. Growth of MPI 2012 Highest # of services - 7 2013 Highest # of services - 11 2014 Highest # of services - 23
  5. 5. Research Questions  Have the communities that are involved saved money as a result of their participation? If so, how?  What were the intergovernmental dynamics that lead to the MPI?  How has the MPI adapted since its inception?  Are there lessons to be learned from the MPI’s experience?
  6. 6. Three MPI Services Sidewalk Removal & Replacement Cold Patch Crack Sealing
  7. 7. Research on Intergovernmental Relations and Contracting Intergovernmental Relations Contracting (Private/Public) Procurement
  8. 8. Reasons for Joining MPI
  9. 9. Purchase Cost and Time – Best Practice Example - City of Charlotte, NC Hours Percent Cooperatives Total 16 Total Days 46 Total weeks 6.2 30% COST $596.00 RFP Total 49 Total Days 112 Total weeks 15.20 100% COST $1,345.05
  10. 10. Construction Cost Trend Lines 2008-2013 Construction Cost Trend Lines 2008 2009 2010 2011 2012 2013 Bituminous Asphalt Per Ton National Ready Mix Concrete Price Fuel per Gallon Ill. Hwy. Laborer Prevailing Wage Construction Cost Average
  11. 11. Procurement Data Analysis – Crack Sealing ($/LBS.) Non-MPI Price – Red Solid Line MPI Price (2011-2013) – Green Square Line DuPage Community Price – Purple Rectangular Line
  12. 12. Procurement Data Analysis – Sidewalk Removal and Reconstruction ($/Foot) Non-MPI Price – Red Solid Line MPI Price (2011-2013) – Green Square Line DuPage Community Price – Purple Rectangular Line
  13. 13. Procurement Data Analysis – Cold Patch ($/Ton)
  14. 14. Kansas City Regional Purchasing Cooperative - AMINISTRATIVE SAVINGS CALCULATION Staff Time # Hours Rate Total Clerical Support – Includes producing, assembling, reproduction of documents, and preparation for mailing of documents/envelopes. hrs $ hr $ Buyer Hours Includes requisition review, research, determine source selection method, prepare draft and reviewing of bid document, bid opening, bid evaluation, award process. hrs $ hr $ Other costs - No. of Units Unit Cost Total Cost Paper Envelopes (including bid return envelopes, if your entity would normally have provided these) sheets envelopes ea ea $ $ Postage postage/qty ea $ Computer usage hrs ea $ Advertisements (when legally required or required by your entity policies) ads placed ea $ Total Administrative Cost To Produce Bid: $ ___
  15. 15. Glenview Staff – Estimated Cost Savings of 2013 Projects Project Number of Communities Total Project Value Savings Crack Sealing 15 $555k $40-50k Resurfacing (Lake Groups 1&2) 4 $3.2m $101-121k Resurfacing (Cook Group) 2 $2.3m $148-158k Concrete Flatwork (Groups 1-5) 15 $890k $57-77k Concrete Pavement (Groups 1&2) 4 $537k $15-19k Sewer Lining (Groups 1-4) 14 $4.0m $51-61k Sewer TV 6 $261k $56-66k Contractor Assistance 9 $126k $23-31k Leak Detection 3 $53k $5-8k Hydrant Painting 6 $74k $20-30k Asphalt Patching 2 $173k $2-4k Cold Patch 8 $138k -------- Hauling & Delivery 5 $500k $2-4k Pavement Marking 4 $167k -------- Custodial Services 8 $534k $12-14k Street Sweeping 3 $174k $2-4k Generator Maintenance 7 $96k $18-24k TOTAL SAVINGS REALIZED $552,000 – 671,000 15
  16. 16. Close-Knit Communities
  17. 17. 2011 Services # Comms. 2012 Services # Comms. 2013 Services # Comms. Crack Sealing 12 Crack Sealing 14 Crack Sealing 15 Resurfacing 5 Resurfacing 8 Resurfacing 6 Concrete 8 Concrete 11 Concrete 15 Sewer Lining 12 Sewer Lining 10 Sewer Lining 14 Sewer TV 4 Sewer TV 7 Sewer TV 6 Leak Detection 5 Leak Detection 5 Leak Detection 7 Hydrant Painting 6 Hydrant Painting 6 Hydrant Painting 7 Emergency Contr. Asst. 11 Contractor Asst. 9 Emergency Contr. Asst. 9 Water Meter Service 3 Water Meter Service 7 Cold Patch 9 Cold Patch 8 Hauling And Delivery 5 PW Hauling/Delivery 3 Pavement Marking 4 Line Painting 4 Bridge/Retaining Wall 2 Bridge Inspections 2 Custodial Services 8 Janitorial 4 Asphalt Patching 4 Tree Trimming 16 Street Sweeping 3 Sewer Cleaning 2 Generator Maintenance 8 HVAC Maintenance 8 JULIE Locates 2 Manhole Rehab 6 Valve Turning 5 Tree Removal/Stump Grind 16 EAB Treatment 2 Uniforms 5 Auditing Services 6 Inspectional Services 5 Landscaping 10 MPI Services Offered 2011-2013
  18. 18. Conclusion and Questions

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