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  • 1. Transportation Resources and News Share
    Using technology to improve efficiency, collaboration and communication at NCDOT.
  • 2. TRANShare
    TRANShare is the name given to a group of department-wide technological initiatives that, when implemented, will transform our business culture.  
    These initiatives include:
  • 3. TRANShareVision(SharePoint, ECM, GIS, ePlans and Website Restructure and Redesign)
    Public (Internet)
    External Partners (Extranet)
    DOT Employees (Intranet – Inside NCDOT)
    SharePoint
    information, collaboration, workflow
    (access to GIS, ePlans, ECM documents)
    ECM
    Central Document Repository
    Documents
    ePlans
    GIS
  • 4. SharePoint
    The Microsoft product that NCDOT will use to replace the employee intranet portal.
    It provides acomprehensiveplatform and front-end interface to meet our business needs while simplifying how we find and share information.
    Improves search functionality.
    Supports collaboration.
    Provides enterprise content management.
  • 5.
  • 6. SharePoint
    https://inside.ncdot.gov
    • Intranet for employees
    • 7. Task-driven, not driven by org chart.
    • 8. Robust search functionality.
    • 9. Improved employee communication.
    • 10. Better sharing of knowledge, data and resources among employees.
    • 11. Replaces old portal, In the Loop and Employee News emails.
  • SharePoint
    Extranet
    • Extranet for outside business partners.
    • 12. Better sharing of knowledge, data and resources with business partners outside NCDOT.
    • 13. Improved collaboration with business partners outside NCDOT.
    • 14. Improved efficiency and accuracy.
    • 15. Better customer service.
     
  • 16. SharePoint
    Internal Team Sites
    • Workstation authenticated.
    • 17. Empowers business units to own their content.
    • 18. Search functionality.
    • 19. Improvedcollaboration and sharing of knowledge, data and resources among employees.
    External Team Sites
    • Authenticated extranet.
    • 20. Simplifies business processes.
    • 21. Search functionality.
    • 22. Improvedcollaboration and sharing of knowledge, data and resources with external business partners.
     
  • 23.
  • 24. SharePoint
    Project Status
    • Launch of intranet (https://inside.ncdot.gov) Home, Employee and Transportation Servicestabs (accomplished)
    • 25. Launch of intranet Team Sites (Sept. 2011)
    • 26. Launch of intranet DMV and Business & Administration tabs (Oct. 2011)
    • 27. Launch of extranet landing page (Nov. 2011)
    • 28. Launch of extranet Team Sites (Dec. 2011)
  • ECM
    Enterprise Content Management, (ECM) refers to technologies used to capture, manage, store, preserve, and deliver documents to an organization.
    NCDOT is faced with large volumes of unmanaged information that exists in emails, in personal documents, on shared drives, or within enterprise systems.
  • 29. ECM
    Mission
    To provide a department-wide solution for information sharingthat supports increased productivity, higher compliance, improved level of service to NC residents, and better information to support business decisions for NCDOT staff.
  • 30.
  • 31. ECM
    Open Text
    NCDOT is using Open Text as our ECM software.
    Open Text and SharePoint will work together to allow people to search, view, comment on, or change files as appropriate based on their job responsibilities.
  • 32. ECM
    Objectives
    • Increased digitization of business documents (electronic files instead of paper).
    • 33. One central, secure and easily accessible document repository that allows us to maintain one official copy of a document, and enables employees to access it on a controlled permission basis.
    • 34. A single central standards, policies and procedures repository.
    • 35. Automation of records retention policies and procedures.
    • 36. Easier back-up and enhanced disaster recovery.
  • ECM
    Objectives
    • Improved productivity due to:
    • 37. More efficient access to documents through robust search and versioning;
    • 38. Easier internal and external collaboration;
    • 39. Workflow capabilities, including automated tracking and reporting;
    • 40. Remote access;
    • 41. Single sign-on authentication; and
    • 42. eSignature of documents and plans (CADD).
  • ECM
    Objectives
    • Increased security of sensitive and personal information.
    • 43. Increased flexibility for role-based access to information.
    • 44. Improved relationships with stakeholders.
    • 45. Reduced operating costs.
  • ECM
    Project Status
    • Select ECM software/tool (accomplished)
    • 46. Develop and execute Records Management Strategy, including:
    • 47. Revised Records Schedules
    • 48. Records Management Policies and Procedures
    • 49. Back File Conversion Plan (Taking existing paper and microfiche/film, making it electronic, and adding to ECM)
  • ECM
    Project Status
    • Release I – Project StorePhase I (April 4, 2012)
    • 50. Release II – Project StorePhase II- integrated with SharePoint (August 20, 2012)
    • 51. Follow on Releases TBD – Based on Planning and Design findings
  • GIS
    Vision
    • To ensure GIS data and technologies are integrated into workflows and business processes.
    • 52. To provide access to accurate, reliable and timely geospatial datathat will:
    • 53. Provide relevant information to decision makers;
    • 54. Improve how we collaborate with our partners; and
    • 55. Afford open access to all transportation-related geospatial information about our state for all who may need it.
  • GIS
    Mission
    To build, maintain and proactively support a comprehensive Enterprise Geographic Information Systemthat promotes information sharing and the effective use of geospatial technology for the benefit of our organization, our partners and our communities.
  • 56. GIS
    Objectives
    • Improved operational efficiencies and coordination among business units.
    • 57. Improved customer service.
    • 58. Geographic data integrated seamlessly with other business systems.
    • 59. Streamlined workflow.
    • 60. Better accuracy, security, integrity and distribution of geographicdata.
    • 61. Improved management of the system at a programmatic level.
  • GIS
    Focus Areas
    • Assess all GIS/geospatial holdings.
    • 62. Develop common standards, procedures and methodologies.
    • 63. View GIS information in a map-based environment by all the department’s business units.
  • ePlans
    Mission
    To ensure that all NCDOT units fully incorporate and effectively share electronic plans (ePlans) throughout planning, design, construction, and maintenance.
    This involves the following:
    • The development of proposed surface models;
    • 64. The availability of electronic plans to internal and external stakeholders;
    • 65. Plans that are coordinately correct; and
    • 66. Design plans and as-built plans that are stored electronically and are easily accessible.
  • ePlans
    Objective
    To make the best use of electronic plans data at NCDOT by:
    • Improving access to data for internal and external users;
    • 67. Reducing the cycle of re-engineeringof information;
    • 68. Standardizingproduct delivery; and
    • 69. Providing the appropriate tools and training to end users.
  • ePlans
    Focus Areas
    • Expand use of the Project Store, NCDOT’s project server.
    • 70. Provide CADD plans to construction contractors at the time of advertisement.
    • 71. Develop a CADD-based electronic as-built process and improve access to existing as-built plans.
    • 72. Examine opportunities to streamline the construction inspection process through the use of electronic records.
  • ePlans
    Focus Areas
    Develop a method of electronically sealing and signing engineering documents.
    Develop a method to create proposed surface models for all construction projects.
    Establish a standard method to transfer historic boundary information between PDEA and Highway Design.
    Ensure that CADD versions of environmental permit drawings are available to Division personnel. (accomplished)
  • 73. Website Restructure & Redesign
    Mission
    To deliver a restructured and redesigned website that is topic based, keyword driven, customer friendly and encourages customer interaction.
  • 74. Website Restructure & Redesign
    Objectives
    • Improve the quality of the user experience.
    • 75. Ensure user achieves what they have come to the site for.
    • 76. Reorganize the site from a “Business Department” structure to a “User Task” structure.
    • 77. Streamline the size and depth of the site.
    • 78. Integrate other new media into the site.
    • 79. Communicate NCDOT’s Values and Goals (i.e. NCDOT is not just about roads).
    • 80. Transform the look and feel of the site.
  • Website Restructure & Redesign
    Project Status
    Planning & Design (Present – Oct 2011)
    Development (Nov 2011 – May 2012)
    Tentative Go-Live (June 2012)