Transportation Resources and News Share Using technology to improve efficiency, collaboration and communication at NCDOT.
TRANShare TRANShare is the name given to a group of department-wide technological initiatives that, when implemented, will transform our business culture. These initiatives include:
TRANShareVision(SharePoint, ECM, GIS, ePlans and Website Restructure and Redesign) Public (Internet) External Partners (Extranet) DOT Employees (Intranet – Inside NCDOT) SharePoint information, collaboration, workflow (access to GIS, ePlans, ECM documents) ECM Central Document Repository Documents ePlans GIS
SharePoint The Microsoft product that NCDOT will use to replace the employee intranet portal. It provides acomprehensiveplatform and front-end interface to meet our business needs while simplifying how we find and share information. Improves search functionality. Supports collaboration. Provides enterprise content management.
ECM Enterprise Content Management, (ECM) refers to technologies used to capture, manage, store, preserve, and deliver documents to an organization. NCDOT is faced with large volumes of unmanaged information that exists in emails, in personal documents, on shared drives, or within enterprise systems.
ECM Mission To provide a department-wide solution for information sharingthat supports increased productivity, higher compliance, improved level of service to NC residents, and better information to support business decisions for NCDOT staff.
ECM Open Text NCDOT is using Open Text as our ECM software. Open Text and SharePoint will work together to allow people to search, view, comment on, or change files as appropriate based on their job responsibilities.
Back File Conversion Plan (Taking existing paper and microfiche/film, making it electronic, and adding to ECM)
ECM Project Status
Release I – Project StorePhase I (April 4, 2012)
Release II – Project StorePhase II- integrated with SharePoint (August 20, 2012)
Follow on Releases TBD – Based on Planning and Design findings
To ensure GIS data and technologies are integrated into workflows and business processes.
To provide access to accurate, reliable and timely geospatial datathat will:
Provide relevant information to decision makers;
Improve how we collaborate with our partners; and
Afford open access to all transportation-related geospatial information about our state for all who may need it.
GIS Mission To build, maintain and proactively support a comprehensive Enterprise Geographic Information Systemthat promotes information sharing and the effective use of geospatial technology for the benefit of our organization, our partners and our communities.
Providing the appropriate tools and training to end users.
ePlans Focus Areas
Expand use of the Project Store, NCDOT’s project server.
Provide CADD plans to construction contractors at the time of advertisement.
Develop a CADD-based electronic as-built process and improve access to existing as-built plans.
Examine opportunities to streamline the construction inspection process through the use of electronic records.
ePlans Focus Areas Develop a method of electronically sealing and signing engineering documents. Develop a method to create proposed surface models for all construction projects. Establish a standard method to transfer historic boundary information between PDEA and Highway Design. Ensure that CADD versions of environmental permit drawings are available to Division personnel. (accomplished)
Website Restructure & Redesign Mission To deliver a restructured and redesigned website that is topic based, keyword driven, customer friendly and encourages customer interaction.