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Office 2010 windows

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Winddows XP and MS Office 2010 for CAOT 85 - Microcomputer Office Applications - Excel

Winddows XP and MS Office 2010 for CAOT 85 - Microcomputer Office Applications - Excel

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  • 1. MicrosoftExcel 2010 Office 2010 and Windows 7: Essential Concepts and Skills (Customized Excel 2010)
  • 2. Objectives• Start Windows and log on to the computer• Discuss basic mouse operations• Identify the objects on the Windows desktop• Start a program• Identify components of a Microsoft Office Ribbon• File Management – Create folders – Save filesOffice 2010 and Windows : Essential Concepts and Skills 2
  • 3. Objectives• Change screen resolution• Perform basic tasks in Microsoft Office Excel• Use Microsoft Office Help and Windows Help• Entering text into a Worksheet cellOffice 2010 and Windows : Essential Concepts and Skills 3
  • 4. Introduction to the Windows 7 OperatingSystem• Windows is the most popular and widely used operating system• An operating system is a computer program (set of computer instructions) that coordinates all the activities of computer hardware such as memory, storage devices, and printers, and provides the capability for you to communicate with the computer• Windows is used to run application softwareOffice 2010 and Windows : Essential Concepts and Skills 4
  • 5. Using a MouseOffice 2010 and Windows : Essential Concepts and Skills 5
  • 6. Scrolling• A scroll bar is a horizontal or vertical bar that appears when the contents of an area may not be visible completely on the screenOffice 2010 and Windows : Essential Concepts and Skills 6
  • 7. Logging On to the Computer• Click the user icon on the Welcome screen to either display a password text box or the Windows 7 desktop• If Windows 7 displays a password text box, type your password in the text box and then click the arrow button to log on to the computer and display the Windows 7 desktopOffice 2010 and Windows : Essential Concepts and Skills 7
  • 8. Logging On to the ComputerOffice 2010 and Windows : Essential Concepts and Skills 8
  • 9. Introduction to Microsoft Office 2010• Microsoft Office 2010 is the version of Microsoft Office that we will using, offering features that provide users with better functionality and easier ways to work. The MS Office suite consists of: – Microsoft Word 2010 – Microsoft PowerPoint 2010 – Microsoft Excel 2010 – Microsoft Access 2010Office 2010 and Windows : Essential Concepts and Skills 9
  • 10. Excel• Excel is a powerful spreadsheet program that allows users to organize data, complete calculations, make decisions, graph data, develop professional-looking reports, publish organized data to the Web, and access real-time data from Web sites• Four major parts: – Workbooks and worksheets – Charts – Tables – Web supportOffice 2010 and Windows : Essential Concepts and Skills 10
  • 11. Starting a Program Using the Start Menu• Click the Start button on the Windows 7 taskbar to display the Start menu• Click All Programs at the bottom of the left pane on the Start menu to display the All Programs list• If the program you wish to start is located in a folder, click or scroll to and then click the folder in the All Programs list to display a list of the folder’s contents• Click, or scroll to and then click, the program name in the list to start the selected programOffice 2010 and Windows: Essential Concepts and Skills 11
  • 12. Starting a Program Using the Start Menu All Programs CommandOffice 2010 and Windows : Essential Concepts and Skills 12
  • 13. Starting a Program Using the Start Menu Microsoft Office FolderOffice 2010 and Windows : Essential Concepts and Skills 13
  • 14. Starting a Program Using the Start Menu Microsoft Office Excel CommandOffice 2010 and Windows : Essential Concepts and Skills 14
  • 15. Maximizing a Window• Click the Maximize button next to the Close button on the window’s title bar to maximize the windowOffice 2010 and Windows: Essential Concepts and Skills 15
  • 16. The Excel Worksheet Window, Ribbon, andElements Common to Office ProgramsOffice 2010 and Windows: Essential Concepts and Skills 16
  • 17. Displaying a Different Tab on the Ribbon• Click the tab on the Ribbon to displayOffice 2010 and Windows : Essential Concepts and Skills 17
  • 18. Minimizing, Displaying, and Restoringthe RibbonOffice 2010 and Windows : Essential Concepts and Skills 18
  • 19. Displaying and Using a Shortcut MenuOffice 2010 and Windows : Essential Concepts and Skills 19
  • 20. Customizing the Quick Access ToolbarOffice 2010 and Windows : Essential Concepts and Skills 20
  • 21. Creating a Folder• Connect the USB flash drive to an available USB port on the computer to open the AutoPlay window• Click the ‘Open folder to view files’ link in the AutoPlay window to open the USB flash drive window• Click the New folder button on the toolbar to display a new folder icon with the name, New folder, selected in a text box• Type the desired folder name, and then press the ENTER keyOffice 2010 and Windows : Essential Concepts and Skills 21
  • 22. Creating a FolderOffice 2010 and Windows 7: Essential Concepts and Skills 22
  • 23. Expanding a Folder, Scrolling throughFolder Contents, and Collapsing a Folder• Double-click the desired folder to display its contents and display a black arrow to the left of the folder icon• Double-click the folder identifying your class to collapse the folderOffice 2010 and Windows 7: Essential Concepts and Skills 23
  • 24. Expanding a Folder, Scrolling throughFolder Contents, and Collapsing a FolderOffice 2010 and Windows 7: Essential Concepts and Skills 24
  • 25. Switching from One Program to Another• Point to the program button on the taskbar to see a live preview of the window• Click the program button or the live preview to make the program associated with the program button the active windowOffice 2010 and Windows 7: Essential Concepts and Skills 25
  • 26. Saving a File in a Folder• Click the Save button on the Quick Access Toolbar to display the Save As dialog box• Type the desired file name in the File name text box to change the file name• Navigate to the desired save location• Click the Save button to save the workbook in the selected folder on the selected drive with the entered file nameOffice 2010 and Windows : Essential Concepts and Skills 26
  • 27. Saving a File in a FolderOffice 2010 and Windows : Essential Concepts and Skills 27
  • 28. Minimizing and Restoring a Window• Click the Minimize button on the program’s title bar to minimize the window• Click the program button on the taskbar to restore the minimized windowOffice 2010 and Windows : Essential Concepts and Skills 28
  • 29. Changing the Screen Resolution• Right-click an empty area on the Windows 7 desktop to display a shortcut menu that displays a list of commands related to the desktop• Click Screen resolution on the shortcut menu to open the Screen Resolution window• Click the Resolution button in the Screen Resolution window to display the resolution slider• If necessary, drag the resolution slider to the desired screen resolution• Click an empty area of the Screen Resolution window to close the resolution slider• Click the OK button to change the screen resolution• Click the Keep changes button to accept the new resolutionOffice 2010 and Windows : Essential Concepts and Skills 29
  • 30. Quitting a Programwith One File Open• Click the Close button on the right side of the program’s title bar to close the document and quit the programOffice 2010 and Windows : Essential Concepts and Skills 30
  • 31. Changing the Screen ResolutionOffice 2010 and Windows : Essential Concepts and Skills 31
  • 32. Opening an Existing Office File fromthe Backstage View• Click File on the Ribbon to open the Backstage view• Click Open in the Backstage view to display the Open dialog box• Navigate to the location of the file to be opened• Click the file to be opened to select the file• Click the Open button to open the selected file and display the opened file in the current program windowOffice 2010 and Windows : Essential Concepts and Skills 32
  • 33. Opening an Existing Office File fromthe Backstage ViewOffice 2010 and Windows : Essential Concepts and Skills 33
  • 34. Creating a New Workbookfrom the Backstage View• Click File on the Ribbon to open the Backstage view• Click the New tab in the Backstage view to display the New gallery• Click the Create button in the New gallery to create a new workbookOffice 2010 and Windows : Essential Concepts and Skills 34
  • 35. Creating a New Documentfrom the Backstage ViewOffice 2010 and Windows : Essential Concepts and Skills 35
  • 36. Closing a File Using the Backstage View• Click File on the Ribbon to open the Backstage view• Click Close in the Backstage view to close the open file without quitting the active programOffice 2010 and Windows : Essential Concepts and Skills 36
  • 37. Opening a Recent File Using theBackstage View• Click File on the Ribbon to open the Backstage view• Click the Recent tab in the Backstage view to display the Recent gallery• Click the desired file name in the Recent gallery to open the fileOffice 2010 and Windows : Essential Concepts and Skills 37
  • 38. Opening a Recent File Using theBackstage ViewOffice 2010 and Windows : Essential Concepts and Skills 38
  • 39. Creating a New Blank Workbookfrom Windows Explorer• In Windows Explorer, display the folder in which you want to create the new document• Right-click an open area in the right pane of the folder window to display a shortcut menu• Point to New on the shortcut menu to display the New submenu• Click Microsoft Excel Worksheet on the New submenu to display an icon and text box for a new file in the current folder window• Type the desired file name in the text box, and then press the ENTER keyOffice 2010 and Windows : Essential Concepts and Skills 39
  • 40. Creating a New Blank Documentfrom Windows ExplorerOffice 2010 and Windows : Essential Concepts and Skills 40
  • 41. Starting a Program from WindowsExplorer and Opening a File• Display the folder window containing the file you wish to open• Right-click the file icon or file name to display a shortcut menu• Click Open on the shortcut menu to open the selected file in the program used to create the fileOffice 2010 and Windows : Essential Concepts and Skills 41
  • 42. Saving an Existing Filewith the Same File Name• Click the Save button on the Quick Access Toolbar to overwrite the previously saved fileOffice 2010 and Windows : Essential Concepts and Skills 42
  • 43. Renaming a File• Navigate to the location of the file to be renamed• Right-click the file to be renamed to display a shortcut menu that presents a list of commands related to files• Click Rename on the shortcut menu to place the current file name in a text box• Type the new file name in the text box and then press the ENTER keyOffice 2010 and Windows : Essential Concepts and Skills 43
  • 44. Renaming a FileOffice 2010 and Windows : Essential Concepts and Skills 44
  • 45. Moving a File• Navigate to the location of the file to be moved• Display the folder in the navigation pane to which you want to move the file• Drag the file from the right pane to the desired folder in the navigation paneOffice 2010 and Windows : Essential Concepts and Skills 45
  • 46. Moving a FileOffice 2010 and Windows : Essential Concepts and Skills 46
  • 47. Deleting a File• Navigate to the location of the file to be deleted• Right-click the file to be deleted to display a shortcut menu• Click Delete on the shortcut menu to display the Delete File dialog box• Click the Yes button to delete the selected fileOffice 2010 and Windows : Essential Concepts and Skills 47
  • 48. Deleting a FileOffice 2010 and Windows : Essential Concepts and Skills 48
  • 49. Opening the Help Windowin an Office Program• Click the Microsoft Excel Help button near the upper-right corner of the program window to open the Excel Help windowOffice 2010 and Windows : Essential Concepts and Skills 49
  • 50. Moving a Window by Dragging• Drag the window title bar to the desired locationOffice 2010 and Windows : Essential Concepts and Skills 50
  • 51. Resizing a Window by Dragging• Point to the lower-right corner of the window until the mouse pointer changes to a two-headed arrow• Drag the bottom border to display more of the active windowOffice 2010 and Windows : Essential Concepts and Skills 51
  • 52. Obtaining Help Using the ‘Type words tosearch for’ Text Box• Type the search text in the ‘Type words to search for’ text box at the top of the Excel Help window• Click the Search button arrow to display the Search menu• Select the desired option on the Search menu, and then click the Search button arrow again to close the Search menu• Click the Search button to display the search results• Click the desired link to open the Help document• Click the Home button on the toolbar to clear the search results and redisplay the Help home pageOffice 2010 and Windows : Essential Concepts and Skills 52
  • 53. Obtaining Help Using the ‘Type words tosearch for’ Text BoxOffice 2010 and Windows : Essential Concepts and Skills 53
  • 54. Obtaining Help Using the Help Links• Click the desired link on the Help home page to display the associated pageOffice 2010 and Windows : Essential Concepts and Skills 54
  • 55. Obtaining Help Usingthe Help Table of Contents• With the Help window open, click the Home button on the toolbar to display the Help home page• Click the Show Table of Contents button on the toolbar to display the Table of Contents pane on the left side of the Help window• Click the desired link to view a list of Help subtopics• Click the desired subtopic to view the associated articleOffice 2010 and Windows : Essential Concepts and Skills 55
  • 56. Obtaining Help Usingthe Help Table of ContentsOffice 2010 and Windows : Essential Concepts and Skills 56
  • 57. Using Windows Help and Support• Windows Help and Support is available when using Windows 7 or when using any Microsoft program running under Windows 7 – Displays help for Windows 7Office 2010 and Windows : Essential Concepts and Skills 57
  • 58. Starting Windows Help and Support• Click the Start button on the taskbar to display the Start menu• Click Help and Support on the Start menu to open the Windows Help and Support window• After reviewing the Windows Help and Support window, click the Close button to quit Windows Help and SupportOffice 2010 and Windows : Essential Concepts and Skills 58
  • 59. Starting Windows Help and SupportOffice 2010 and Windows : Essential Concepts and Skills 59
  • 60. Entering Text in a Workbook• To enter data into a cell, you must first select it• The easiest way to select a cell is to click on it• Type the desired text and press ENTEROffice 2010 and Windows : Essential Concepts and Skills 60
  • 61. Entering Text in a Workbook• In Excel, any set of characters containing a letter, hyphen, or space is considered text.• Text is used to place titles, such as workbook titles, column and row titles, & worksheet names• By default, text will be left-justified in a cell• Calculations can not be performed on cells that contain text.Office 2010 and Windows : Essential Concepts and Skills 61
  • 62. Chapter Summary• Perform basic mouse operations• Start Windows and log on to the computer• Identify the objects on the Windows 7 desktop• Identify the programs in and versions of Microsoft Office• Start a program• Identify the components of the Microsoft Office RibbonOffice 2010 and Windows : Essential Concepts and Skills 62
  • 63. Chapter Summary• Create folders• Save files• Change screen resolution• Perform basic tasks in Microsoft Office programs• Manage files• Use Microsoft Office Help and Windows HelpOffice 2010 and Windows : Essential Concepts and Skills 63
  • 64. MicrosoftExcel 2010 Chapter Complete

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