Yap Wei Tyng0314058
Moy Ching Hong 0314014
Edwin Ho KhaiVun 0314846
Parham Farhadpoor 0313698
Chan Pin Qi 0314676
1.1) Project Background
1.2) Project Description
1.3) Views of Site
1.4) Landscape Plan
1.5) Project Objective
1.6) Success Criteria
2.) Project Management Team
2.1) Team Members
3.4) Timescale of project
4.1) Authorities and Approval
4.2) Primary Users
4.3) Other communities and Groups
5.1) Preliminary budget structure
6.) Reference Document/ Minute meeting
6.2) Minute meetings
Taylor’s University Lakeside Campus has a lot of facilities such as residential
area, campus and “The Broadwalk”. However, there are still some problems
faced by the students there were food were too expensive and they decide to
cook by their own. But they can’t found any cooking material in or near the
campus, the nearest location is Sunway Pyramid which is crowd and full with
traffic, it was hard for them to travel there just to buy cooking material. So, we
decide to build a shopping mall near the campus beside “The Broadwalk”.
This building name is “Smart”, because S stands for super and Mart stands for
market. Besides it was also considered as a smart supermarket because it
combines kitchen and supermarket. This building used an amount of 50m X 50m
of space. This building was faced to the campus because it was a beautiful view.
It was such a waste by leaving a beautiful lake without using the space wisely.
The main reason of this building is to provide student to have a nearer place to
buy food materials and able to cook and prepare their meal in the mall instead of
going back to the residential block to cook because it is too labor.
This building is facing to the campus because it has such beautiful view. This
building’s landscape also build to enhance the view of the campus and the
building area. The name of the landscape of this building is “Eye of Taylor’s”. It
because it was a shape of an human-being’s eye on the lake and it was located
in Taylor’s University so that how the name comes from.
1.3)Views of the Site
Eye of Taylor’s
Use the land in the site wisely
Provide an easier place for students and the others to buy and prepare
food with cheaper price
Improve the service that can be provided in this campus
Increase attractiveness of the campus and the lake
Provide a better location for students and the others to have their meal in a
Project is done in time
Project is done within the budget
Proper and encouraging project plan
Manage the project risks efficiently
Allocating time for process improvement
2. PROJECT MANAGEMENT TEAM
2.1 TEAM MEMBERS
Key Members Person-in-charge Company Contact Adress
Architect Mr. Yap Wei Tyng
Phone: +603 2297 3656
Fax:+603 2297 3730
Level3, Menara BRDB,
59000 Kuala Lumpur,
Civial Engineer Mr. Edwin
No.58, Jalan Taylor's
47500 Subang Jaya,
Contractor Mr. James
Moy Chin Hoong
Fax : +604-5307777
3, Ballista Road, Jesselton
Hill, 11200 Penang.
Miss Chan Pin Qi
Fax : +6035678901
Email : zerolimitation_QS@gamil.com
88, Sesame Street A,
47400 Petaling Jaya,
To completely understand the needs of students and negotiate between the client and the
construction team, giving professional advices on the construction and ensure follows the
requirement of the students and the functionality of the building.
Architect is the one who came out the design of the Smart.
Determine the materials needed for the Smart’s roof, wall, floors and more to suit the
weather, the condition in the environment.
Draw the plan of Smart.
Submit modification of the design of Smart during construction to contractor.
Closely supervise the construction company to ensure the building is built according to
Give advices to the client on the cost of the Smart building.
Architect recommends alternative solution to resolve any variations to original budgets.
Conduct an assessment of the site for the owner.
Consider the operations and performance of the facilities and make recommendations
for maintenance and improvement.
Assign the building for approval of authorities.
Design profession concerned with the design, planning, management and stewardship
of the surrounding of Smart to achieve the best use of land use.
Provide consulting services.
Prepare plans of landscape design of Smart.
Facilitate projects that create a balance between the needs and wants of people and the
limitations of the environment around Smart.
Supervision the design of a variety of projects, including urban regeneration schemes,
pedestrian schemes, road or retail schemes, and maintaining the character of sites of
Site analysis (including contours, soil, ecology, buildings, roads);
Assessing a site's potential to meet the client's specifications;
Carrying out environmental impact assessments;
Seeking and taking into account the advices of the consultant team.
Accurately preparing and presenting detailed plans and working drawings using software.
Presents to client and negotiate until final design is approved.
Matching the client's wishes with your knowledge of what will work best;
Contacting and coordinating manufacturers and suppliers;
Putting work out to tender, selecting a contractor and manager (mainly for larger
projects), and leading cross-functional teams;
Making site visits;
Ensuring deadlines are met.
Examining and checking work on-site (on large projects, landscape managers may do
this type of supervisory work);
Approving payment once work has been satisfactorily completed;
Analyzing various areas and factors that are related to designing and construction
Assisting in designing Smart.
Take effective part in estimating, scheduling, obtaining materials, planning, costs,
controlling cost and selecting equipment to be used.
Work according to a plan with regards to what are the key essentials and what needs to
be modified before the construction starts
Review and approve project reports and designs.
To build the project which has been created and assigned.
Ensuring clients of their duties.
Cooperate with other company which playing different role in the construction.
Consult with the workers in good time
Provide legal workers with specified information and background.
Guarantee the building is the built according to the drawings.
Negotiate with consultants, sub-traders and owner to achieve the common goal of work
being completed on time.
Manages all costs relating to Smart building and civil engineering projects, from the
initial calculations to the final figures.
Minimize the costs of a project and enhance value for money, while still achieving the
required standards and quality specified by statutory building regulations, which the
surveyor needs to understand and adhere to.
Work for either the client or the contractor, working in an office or on-site.
Preparing estimates and costs of the work.
When the project is in progress, quantity surveyors keep track of any variations to the
contract that may affect costs and create reports to show profitability.
Preparing tender and contract documents, including bills of quantities with the architect
or the client;
Undertaking costs analysis for repair and maintenance project work;
Assisting in establishing a client's requirements and undertaking feasibility studies;
Performing risk and value management and cost control;
Advising on procurement strategy;
Identifying, analyzing and developing responses to commercial risks;
Preparing and analyzing costing for tenders;
Allocating work to subcontractors;
Providing advice on contractual claims;
Analyzing outcomes and writing detailed progress reports;
Valuing completed work and arranging payments;
Maintaining awareness of the different building contracts in current use;
Understanding the implications of health and safety regulations.
The name of this project is SMART. The proposed site is situated at the end of the lake
of Taylor’s Lakeside University. The building consists of two stories activities blocks. Xxx
total build up area of this building is SMARTm.sq.
As this project is build beside the lake, and is sit on low land, therefore, special attention
and precaution need to take into account at design stage and during construction of
Flooding: This project is build beside the lake, when raining the site will flood and this will
slow down the project for just doing pump water.
Funding: The project will slow down, postpone or even abounded if the funding is not
Approval: The authority’s approval will affect the project. In case the project do not been
approving by the authority, the project will not carried out.
Labor: Lack of labor also the risk of the project. If there is no enough labor to do work, it
will affect the schedule of construction.
Pollution: The remnant of construction material will affect the site environment especially
the lake during the construction work. The sound of the construction will also affect the
surrounding of people activities such as study, rest and working.
Weather: The weather will make the project slow down and cannot follow the schedule
Safety: The safeties of construction of surrounding will hard guaranties. This is because
the material and the process of construction might be danger to those people passed by.
The working hour will be from 7am to 6pm
Water pumping engine will provide in case of flooding in site
The client must pay the previous work done then only will continue the next stage of
4.1 AUTHORITIES AND APPROVALS
MajlisPerbandaranSubang Jaya (MPSJ)
Tenaga National Berhad (TNB)
Fire and Rescue Department Malaysia (FRDM)
Syarikat Bekalan Air Selangor SDN. BHD (SYABAS)
Indah Water Konsortium SDN. BHD
PerbadananPengurusanSisaPepejal Dan PembersihanAwam (PPSPPA)
Telecommunication (Telekom Malaysia Berhad, Maxis Communications Berhad,
Uniform Building By-Laws (UBBL)
Development Order (planning approval)
Building Plan Approval
Earth Work Approval
Roro Bin Approval
Hording and Signboard Approval
Car park Approval
Road and Drainage Approval
Street and Lighting
Permission to Start Work
SistemPenuaian Air Hujan (SPAH)
Manual SaliranMesraAlam (MSMA)
Department of Occupational Safety and Health (DOSH)
Green Building Index (GBI)
Ikram Engineering Service SDN. BHD (IESSB)
Internal Facility Management
Bank and Finance
4.2. PRIMARY USERS
Purpose of this project is to provide convenience and fun for the students who stay in
Taylor’s University Lakeside Campus (either the hostel or the hotel) and their friends.
4.3. OTHER COMMUNITY AND GROUPS
Beside providing convenience for all the students who stay in the campus, this project is
designed for other students as well and also lecturers and other university employees.
This project is also purposed to attract people who live nearby the university and bring
them to the lakeside.
6. Reference Documents / Minute meeting
1. Zain, D., 2013, Authorities,
3M1M1E/preview?pli=1, Retrieved on 1 July 2013.
2. Local Authorities, Selangor, 1999-2013, Published by
angor/index.htm, Retrieved on 3 July 2013.
3. Project Document Templates, 2002-2013, Published by
University of Bristol, http://www.bristol.ac.uk/strategic-
projects/projects/projecttools/projectdocs/, retrieved on 26
4. Project scope, 2007-2013, Published by TechTarget,
Retrieved on 20 June 2013.
6.2 Meeting Minutes
6.2.1Meeting Minutes 1
ICI Project 02 Meeting 1 – 06 June 2013
Meeting called to order at 12.00pm by meeting chair Chan Pin Qi
Yap Wei Tyng
Chan Pin Qi
Moy Chin Hoong
Members not present:
Choosing sites and arrangement of the scope of work to each group
For the final decision, Yap Wei Tyng as the architect, as the
landscape architect, as the quantity surveyor, as the civil engineer, as
Motion from Yap Wei Tyng: Select the car park beside the Broadwalk
Vote: 5 in favor
Motion from Chan Pin Qi: Select student life centre as site
Vote: 3 in favor, 2against
Motion from PharhamFarhadpoor: Select the tennis court as site
Vote: 3 in favor, 2 against
Building for the site:
Motion from PharhamFarhadpoor: Use the site to build a sports
Vote: 2 in favor, 3 against
Motion from Chan Pin Qi: Use the site to build mini supermarket
Vote: 4 in favor, 1 against
Resolved: Combined restaurant, public kitchen and swimming pool in
Meeting adjourned at 1.00pm.
(Yap Wei Tyng)
6.2.2 Meeting Minutes 2
No. of Meeting : 02
Date : 18 June 2013 (Tuesday)
Location : Subway
Time : 12.00nn
1. Chan Pin Qi (PQ) Quantity Surveyor
2. Yap Wei Tyng (NY) Architect
3. Edwin Ho KhaiVun (EH) Civil Engineer
4. Moy Ching Hong (JM) Contractor
5. Parham Farhadpoor (PF) Landscape Architect
Item: Action By:
1. Parham suggested the design and the placing of the light is straight from
the building. Pinky suggested the light have to touch and float on the lake.
Vote:3 favor, 2 against
2. Parham prepared a landscape of the site and name it “Eye of Taylors”
3. Nicholas prepared a plain and side plain of the building.
4. Pinky calculated the material cost for the building. PQ
5. James choose the material use for building. Suggest: stone tiles, ceramic tiles.
There being no other business, the meeting was adjourned at 1.45pm.
(Edwin Ho KhaiVun)
6.2.3 Meeting Minutes 3
No. of Meeting : 03
Date : 23June 2013 (Sunday)
Location : Facebook
Time : 10.00pm
6. Chan Pin Qi (PQ) Quantity Surveyor
7. Yap Wei Tyng (NY) Architect
8. Edwin Ho KhaiVun (EH) Civil Engineer
9. James Moy Ching Hong (JM) Contractor
10. Parham Farhadpoor (PF) Landscape Architect
Item: Action By:
6. Finalize the findings of each of the members in the construction team.
7. Nicholas prepared measurement of site.
8. Nicholas came out with a detailed drawing of our building. NY
9. James found sample of the type and quantity of the materials needed for a
10. Parham came out details drawing of the landscape planning.
11. Edwin found sample of electricity plan of a normal building.
There being no other business, the meeting was adjourned at 10.30pm.
(Chan Pin Qi)