Digital asset management sharepoint 2010

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This document describes how to manage windows media assets using sharepoint 2010 step by step

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Digital asset management sharepoint 2010

  1. 1. http://www.parallelminds.biz Media Web Part in SharePoint 2010Microsoft SharePoint 2010 Enterprise Edition has many new features useful for enterprises.One who knows all these features can save a lot of cost and leverage SharePoint for bettermanagement of assets including multimedia assets in organization.SharePoint 2010 now also provides central repository for windows audio and video file.One can upload this multimedia content to mediaassets library and play them in browser usingSilverlight media webpartMicrosoft SharePoint 2010 Media Player web part supports only following Media file Format asfollows:- 1. Windows media Audio(WMA) 2. Windows Media Video(WMV) 3. ISO/MPEG Layer-3 (MP3) 4. MP4In order to leverage this SharePoint Digital asset management feature follow the steps givenbelowSteps:- 1. Open site in browser and enter credentials .The user must be site collection administrator
  2. 2. http://www.parallelminds.biz
  3. 3. http://www.parallelminds.biz2. Go to Site Action --->More options.
  4. 4. http://www.parallelminds.biz3. Here number of templates are available, but now we are interesting in to create an Asset Library. So we choose Asset Library. we can choose directly from the front or we can go to library in side navigation bar then select Asset library
  5. 5. http://www.parallelminds.bizOr
  6. 6. http://www.parallelminds.biz
  7. 7. http://www.parallelminds.biz4. Give the Name to your Asset library, we giving the name JustRock. Then click on create button.
  8. 8. http://www.parallelminds.biz5. It will take few second to create a library
  9. 9. http://www.parallelminds.biz6. Now our library is created.
  10. 10. http://www.parallelminds.biz7. Click on Add new Item to add new item in your library
  11. 11. http://www.parallelminds.biz8. After clicking on Add new item, new window is open here we can upload our media file. Click on brows.
  12. 12. http://www.parallelminds.biz9. After clicking on brows button we can browse media file from our local machine.
  13. 13. http://www.parallelminds.biz 10. As above mentioned it support only following media file :-  Windows media Audio(WMA)  Windows Media Video(WMV)  ISO/MPEG Layer-3 (MP3)  MP4If other than this file format, we select another one its give a message Assets in this formatcannot be played by the Media Player Web Part. Here we select a MPG file. So it shows themessage in yellow strip.
  14. 14. http://www.parallelminds.biz11. Now we are going to add FLV File again it gives the message.
  15. 15. http://www.parallelminds.biz
  16. 16. http://www.parallelminds.biz12. Now we are going to add MP4 file. This time it not gives any message. Then click on ok button.
  17. 17. http://www.parallelminds.biz
  18. 18. http://www.parallelminds.biz13. Wait for few second, until file upload.
  19. 19. http://www.parallelminds.biz14. After few second new window opens here we can put the information like title, keyword, comments, Author, time and date of creation and copy right information. Then Click on save button.
  20. 20. http://www.parallelminds.biz
  21. 21. http://www.parallelminds.biz15. Now our media file is successfully added
  22. 22. http://www.parallelminds.biz16. Now click on media file which we have uploaded, a new pop window is open in the side.
  23. 23. http://www.parallelminds.biz17. Then click on play button. Now a video song is start.Note: - Before binding the media file ensure that our“SharePoint Server publishing Infrastructure” feature isactive or not. If it is not active we are not able to see videoand audio web part under the media section on ribbonwhen we edit the page.
  24. 24. http://www.parallelminds.biz18. Now we want to bind this media file with a web part. Then go back to your site. And then go to Site Action ----->Edit Page.
  25. 25. http://www.parallelminds.biz19. Go to Editing Tools ----->insert
  26. 26. http://www.parallelminds.biz20. In the media section of ribbon there must be a video and audio web part. Because “SharePoint server publishing Infrastructure” feature is not activated here .So it’s not shown here. For this firstly we need to activate this feature.
  27. 27. http://www.parallelminds.biz21. Go to Site Action -----> Site Setting
  28. 28. http://www.parallelminds.biz
  29. 29. http://www.parallelminds.biz22. Go to Site Collection Administration ----->Site Collection feature
  30. 30. http://www.parallelminds.biz23. Here we can see SharePoint server publishing infrastructure feature is not activated. Click on Activate button.to start your feature.
  31. 31. http://www.parallelminds.biz24. Now our SharePoint server publishing Infrastructure feature is activated.
  32. 32. http://www.parallelminds.biz25. Now again we go back to our site. Then go to Site Action ----->Edit Page
  33. 33. http://www.parallelminds.biz26. Go to Editing Tools ----->insert
  34. 34. http://www.parallelminds.biz27. Now we are able to see Video and Audio web part in media section.
  35. 35. http://www.parallelminds.biz28. Click on video and audio web part. After clicking we are able to see media webpart on our page .then click on click here to configure.
  36. 36. http://www.parallelminds.biz29. After clicking on that we see the new option in left Most corner of the screen is Change Media
  37. 37. http://www.parallelminds.biz30. Click on drop down button and then click on “from SharePoint” option.
  38. 38. http://www.parallelminds.biz31. Then select the location of media file from here.
  39. 39. http://www.parallelminds.biz32. Now our media library name is JustRock .So click on JustRock and select media File then click on Ok Button.
  40. 40. http://www.parallelminds.biz33. Now our media File Successfully bind with Media Web Part .Click on play Symbol on .it will start.
  41. 41. http://www.parallelminds.biz34. Now save the changes. Click on save button in ribbon. And go back to home page.
  42. 42. http://www.parallelminds.biz35. Click on play button and Enjoy ……………….
  43. 43. http://www.parallelminds.bizThanking You!!!

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