Presentation advice


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Advice for undergraduate students about giving academic presentations.

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Presentation advice

  1. 1. SAC Guided Independent Learning Workshop
  2. 2. 1. Preparation 4. Delivering your talk2. Preparing your slides opre-talk preparation opresentation design ohandouts ovisual elements oopening otext ospeaking onumbers and obody language statistics oquestions ocharts odemeanour obackgrounds olength3. Practice 5. Conclusion SAC Guided Independent Learning 2
  3. 3. Preparing a presentation always takes far longerthan you anticipate. Start early! Where are you up to with your presentation? How much practice have you done? How many other people have read or listened to your presentation? SAC Guided Independent Learning 3
  4. 4.  Write a clear statement of the problem and its importance. Research. Collect material which may relate to the topic. If you are making a series of points, organize them from the most to the least important.Tip: The less important points can be skipped ifyou run short of time. SAC Guided Independent Learning 4
  5. 5.  Keep your sentences short, about 10-20 words each is ideal. This is the way people usually talk. Strive for clarity.  Are these the best words for making your point?  Are they unambiguous?  Are you using unfamiliar jargon or acronyms? SAC Guided Independent Learning 5
  6. 6.  A presentation should have the same structure as an essay or written research paper. A logical progression from; INTRODUCTION (Thesis statement) to BODY (strong supporting arguments, accurate and up-to-date information) to CONCLUSION (re-state thesis, summary, and logical conclusion). SAC Guided Independent Learning 6
  7. 7. Presentation Design Let the picture or graphics tell the story - minimize the use of text. Don’t overload your slides with too much text or data. SAC Guided Independent Learning 7
  8. 8. When you are presenting in front of an audience, you areperforming as an actor is on stage. How you are beingperceived is very important. Dress appropriately for theoccasion. Be solemn if your topic is serious. Present thedesired image to your audience. Look pleasant,enthusiastic, confident, proud, but not arrogant. Remaincalm. Appear relaxed, even if you feel nervous. Speakslowly, enunciate clearly, and show appropriate emotionand feeling relating to your topic. Establish rapport withyour audience. Speak to the person farthest away from youto ensure your voice is loud enough to project to the backof the room. Vary the tone of your voice and dramatize ifnecessary. If a microphone is available, adjust and adaptyour voice accordingly. SAC Guided Independent Learning 8
  9. 9. Presentation Design FOCUS. In general, using a few powerful slides is the aim. Number your slides and give them a title. Proofread everything, including visuals and nunbers. Keep “like” topics together. SAC Guided Independent Learning 9
  10. 10. Visual Elements Using a font size of 28 to 34 with a bold font is recommended for subtitles. Use clear, simple visuals. Don’t confuse the audience. Use contrast: light on dark or dark on light. light dark dark light SAC Guided Independent Learning 10
  11. 11. Visual Elements Graphics should make a key concept clearer. Place your graphics in a similar location within each screen.Tip: To temporarily clear the screen press W or Bduring the presentation.Press any key to resume the presentation. SAC Guided Independent Learning 11
  12. 12. Text Font size must be large enough to be easily read. Size 28 to 34 with a bold font is recommended. It is distracting if you use too wide a variety of fonts and colours. SAC Guided Independent Learning 12
  13. 13. Text Overuse of text is a common mistake.  Too much text makes the slide unreadable. Stick to a few key words.  If your audience is reading the slides they are not paying attention to you. Use graphics instead of text.  You can use Word Art, or a clip art image. SAC Guided Independent Learning 13
  14. 14. Numbers Numbers are usually confusing to the audience. Use as few as possible. If you have more than 12-15 numbers on a slide, that’s probably too many. Using only one number per sentence helps the audience absorb the data. SAC Guided Independent Learning 14
  15. 15. Statistics Cite your source on the same slide as the statistic using a smaller size font. SAC Guided Independent Learning 15
  16. 16. Charts Charts need to be clearly labelled. You can make more interesting charts by adding elements from the drawing toolbar. Numbers in tables are both hard to see and to understand. There is usually a better way to present your numerical data than with columns and rows of numbers. Get creative! SAC Guided Independent Learning 16
  17. 17. Charts SAC Guided Independent Learning 17
  18. 18. Charts SAC Guided Independent Learning 18
  19. 19. Backgrounds Backgrounds should never distract from the presentation. Using the default white background is hard on the viewer’s eyes.Tip: Backgrounds that are light coloured with darktext, or vice versa, look good. A dark background withwhite font reduces glare. SAC Guided Independent Learning 19
  20. 20. Backgrounds Colours appear lighter when projected. Pale colours often appear as white. Consistent backgrounds add to a professional appearance. For a long presentation, you may want to change background designs when shifting to a new topic. SAC Guided Independent Learning 20
  21. 21. Excitement Slides for business presentations should be dull! You don’t want to distract the audience. Sounds and transition effects can be annoying. Use sparingly. SAC Guided Independent Learning 21
  22. 22. Excitement Animation effects can be interesting when used in moderation.  Too much animation is distracting.  Consider using animated clip art  Consider using custom animation SAC Guided Independent Learning 22
  23. 23. Excitement You can insert video and audio clips into PowerPoint. You can also insert hyperlinks. SAC Guided Independent Learning 23
  24. 24. Timing - Practicing Your Presentation Talk through your presentation to see how much time you use for each slide. Are you using the right amount of time per slide? Decide which slides or comments need alteration to make your presentation smoother. SAC Guided Independent Learning 24
  25. 25. Timing - Practicing Your Presentation Practice and rehearse your speech at home or where you can be at ease and comfortable, in front of a mirror, your family, friends or colleagues. Use a recorder and listen to yourself. Videotape your presentation and analyse it. Know what your strong and weak points are. Emphasize your strong points during your presentation. SAC Guided Independent Learning 25
  26. 26. Content Make a list of key words/concepts for each slide. Read through the list before you begin. Dont attempt to memorize your text;  Your words will probably be different each time you practice.  Think about the ideas, and your words will follow naturally. SAC Guided Independent Learning 26
  27. 27.  When you are presenting in front of an audience, you are like an actor on a stage. Plan to get there a few minutes early to set up and test the equipment. Dress appropriately for your audience. Present the desired image to your audience. Look pleasant, enthusiastic, confident, proud, but not arrogant. SAC Guided Independent Learning 27
  28. 28.  Remain calm. Appear relaxed, even if you feel nervous. Speak slowly, enunciate clearly, and show appropriate emotion and feeling relating to your topic. Speak to the person farthest away from you. Vary the tone of your voice and dramatize if necessary.Tip: Turn off your cell phone. SAC Guided Independent Learning 28
  29. 29. Opening Jump right in and get to the point. Give your rehearsed opening statement; dont improvise at the last moment. Use the opening to catch the interest and attention of the audience. Briefly state the problem or topic you will be discussing. Briefly summarize your main theme. SAC Guided Independent Learning 29
  30. 30. Speaking Talk at a natural, moderate rate of speech Project your voice. Speak clearly and distinctly. Repeat critical information. SAC Guided Independent Learning 30
  31. 31. Speaking Pause briefly to give your audience time to digest the information on each new slide. Don’t read the slides aloud. Your audience can read them far faster than you can talk. If you plan to write on the slides to emphasize key points during the presentation, practice ahead of time.Tip: To select the writing tool, right-click during thepresentation. SAC Guided Independent Learning 31
  32. 32. Body Language Standing, walking or moving about with appropriate hand gestures or facial expressions is better than sitting down or standing still with your head down and reading from a prepared speech. Use the 3-second method, e.g. look straight into the eyes of a person in the audience for 3 seconds at a time.Tip: Use eye contact to make everyone in youraudience feel involved. SAC Guided Independent Learning 32
  33. 33. Body Language Don’t turn your back to the audience. Don’t hide behind the lectern. Avoid looking at your notes. Only use them as reference points to keep you on track.Tip: Talk, don’t read. SAC Guided Independent Learning 33
  34. 34. Questions Always leave time for a few questions at the end of the talk. If you allow questions during the talk, the presentation time will be about 25% more than the practice time.Tip: You can jump directly to a slide by typing itsnumber or by right-clicking during the presentationand choosing from the slide titles. SAC Guided Independent Learning 34
  35. 35. Questions Relax. If you’ve done the research you can easily answer most questions. If some questions are too specific or personal, politely refuse to answer. If you can’t answer a question, say so. “I’m sorry, I don’t have that information. I’ll try to find out for you.” SAC Guided Independent Learning 35
  36. 36. Demeanour Show some enthusiasm. Involve your audience. Ask questions, make eye contact, and use humour. Don’t get distracted by audience noises or movements. You’ll forget a minor point or two. Everybody does.Tip: If you temporarily lose your train of thought youcan gain time to recover by asking if the audience hasany questions. SAC Guided Independent Learning 36
  37. 37.  To end your presentation, summarize your main points in the same way as you normally do in the CONCLUSION of a written paper. Consider alternatives to “Any Questions?” for your closing slide. SAC Guided Independent Learning 37
  38. 38.  Do not belabour your closing remarks. Thank your audience and sit down. End your presentation with an interesting remark. Leave your listeners with a positive impression and a sense of completion. SAC Guided Independent Learning 38