F & A I Reach Vong Tith Phearoka


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Finance and Administration - Presentation by iREACH Vong Tith Phearok

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  • F & A I Reach Vong Tith Phearoka

    1. 1. Informatics for Rural Empowerment and Community Health (iREACH) Project Administration & Finance Practices
    2. 2. iREACH Organizational Chart Ministry of Commerce iREACH Project Chea Sim University of Kamchai Mear NiDA Project KCM Pilot Project DDD Project Center for Social Development KEP Pilot Project Research-to- Policy Committee Project Advisors/ Consultants – Training/workshop IDRC
    3. 3. iREACH Organizational Chart Ministry of Commerce (MoC) H.E PAN Sorasak /Secretary of State iREACH Project CHEA Sok Huor /Project Manager IM Sarun /Research Manager VONG Tith Phearoka / Financial Officer HEN Sokchea / Technical Leader NUON Pesseth /Part-time Web Master SENG Vanara /Part-time Secretary Chea Sim University of Kamchai Mear (CSUK) PIN Vanaro /Pilot Project Director NiDA Project (Use of ICT by Cambodia SME) KCM Pilot Project Project Coordinator (1) Research Coordinator (1) Technical Support (1) Multimedia Coordinator (1) Content Developer (2) Community Facilitator (10) DDD Project (Helping young rural people with skills of Information & communications technology) Center for Social Development (CSD) SENG Theary / Director KEP Pilot Project Project Coordinator (1) Research Coordinator (1) Technical Support (1) Multimedia Coordinator (1) Content Developer (3) Community Facilitator (10) Research-to-Policy Committee Inter-ministerial (information) Ministry of Commerce National ICT Development Authority Ministry of Post & Telecommunication Ministry of Women’s Affairs Ministry of Rural Development Ministry of Interior Ministry of Educations Ministry of Health Ministry of Environment Ministry of Agriculture Forestry & Fisheries … Project Advisors Sean O’Siochru / Overall & Policy Brian Unger / Technology Moa Chakrya / Technology Kim Mom Heng / Finance Advisor Consultants - Training workshop Celeste M. Cadiz / Participatory, Monitoring & Evaluation, Philippines Chat Ramilo / Gender, Philippines
    4. 4. Administrative & Financial Practices <ul><li>Administration </li></ul><ul><ul><li>iREACH Central Administrative Management </li></ul></ul><ul><ul><li>Pilot Projects Administrative Management </li></ul></ul><ul><li>Finance </li></ul><ul><ul><li>iREACH Central Financial Procedure </li></ul></ul><ul><ul><li>Pilot Project’s Financial Procedure </li></ul></ul>
    5. 5. Administrative Management <ul><li>iREACH Central Office </li></ul><ul><ul><li>Recruitment: ToR, Announcement/Selection, Contract </li></ul></ul><ul><ul><li>Staff policy: benefit, staff leave, … </li></ul></ul><ul><ul><li>Time sheet: Record In-Out, Daily work record and weekly meeting </li></ul></ul><ul><li>Pilot Projects </li></ul><ul><ul><li>Internal Staff Manual of Sub-grantee Institution </li></ul></ul><ul><li>Management Relations </li></ul><ul><ul><li>Communication: iREACH – Partner – Pilot Project, and iREACH – Pilot Project </li></ul></ul><ul><ul><li>Management: Monthly Workplan/Report, Quarterly Management Meeting and Bi-annual Planning/Reporting Meeting </li></ul></ul><ul><ul><li>Reporting: monthly and semi-annual report </li></ul></ul>
    6. 6. Financial Management <ul><li>iREACH Financial Management </li></ul><ul><ul><li>IDRC Grant fund: milestone in attachment B, satisfaction of Semi-annual TR & FR </li></ul></ul><ul><ul><li>Cash flow: Fund request, disbursement voucher (DV), check and approval </li></ul></ul><ul><ul><li>Expenses: Pre-approval of PM for expense, official receipt/s & DV for concurrence/approval, posting into QuickBooks and filing. </li></ul></ul><ul><ul><li>Reporting: Monthly to MoC, Bi-annual report to IDRC (QuickBooks and Excel) </li></ul></ul><ul><li>Pilot Project’s Financial Management </li></ul><ul><ul><li>Sub-grant fund: Milestone of MoU, Fund request, approval of PM, co-signature on check and fund installment to Partner Institution </li></ul></ul><ul><ul><li>Cash flow: Fund request for cash advance from Partner Institution (their own financial procedure). </li></ul></ul><ul><ul><li>Expenses: Their own financial procedure with the iREACH consent </li></ul></ul><ul><ul><li>Reporting: Monthly and bi-annual to iREACH/IDRC (QuickBooks and Excel) </li></ul></ul>
    7. 7. Best Practices <ul><li>Administration </li></ul><ul><li>Cross cutting communication (reducing bureaucracy) </li></ul><ul><li>Finance </li></ul><ul><li>Direct hand on training to Pilot Accountant Staff of KCM to improve financial skills resulting in smooth financial process/management. </li></ul>
    8. 8. Challenge <ul><li>Limited financial/accounting skills at the pilot projects (especially KCM, government institution) </li></ul>
    9. 9. <ul><li>Thank you for your time and attention </li></ul>