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Adobeconnect booking system

Adobeconnect booking system

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  • 1. University Carlos III of Madrid
    BookingRoomswith Adobe Connect
    Francisco Cruz Argudo
    email: paco@di.uc3m.es
    jabberid: paco.di.uc3m.es@rediris.es
    Sip: 518786@uc3m.es
    renum:34916248786
  • 2. Index
    OurSolution: MrBosy
    Description
    Features
    Technology
    Adobeconnect & MrBosy
    Ourexperience
    Use Cases
    Software License
    Roadmap
  • 3. OurSolution
    Mr. Bosy
    (Meeting RoomBookingSystem)
  • 4. MrBosy: Description
    Booking & managementsystemunderadobeconnect
    WWW interface
    Solvessome of the Adobe Connectlimitations
    ThesystemallowsuserstoaccessAbodeConnect in aneasy and intuitiveway, withoutanykind of mediation
    Thesystemallowsustooffer AC like a universal service (staff, teachers, students,….)
    Onlyauthorizedusers can book a meeting.
    InternalUsers (staff/teachers)
    LDAP authentication
    FederatedAuthentication (Spanish NREN SIR)
    Itispossibleto invite othersusers (internal and external UC3M users)
    Students and externalusers (onlyby invitación)
    They can notmake a reservation
    Thesystemcreatesanaccountforthesesusers and onlyforthismeeting (whenthemeetingfinishedusers are deleted)
    FederatedAuthentication (Spanish NREN SIR)
    Itispossibleto define externaluserslike “permanentusers”
    Supportserveralprofiles (administrator, translator,…)
  • 5. MrBosy: features I
    Works in a federatedauthenticationenvironment
    Uses standardattributeslike: CommonName, eduPersonAffiliation
    Internal and Authorizedusers
    Thesystemallows
    book a meetingby calendar
    show theavalilabilityfor a given date and time
    invite bothinternal and externalusers
    confirmtheattendance
    Show theusers’smeeting (my meeting calendar)
    Addusersby .csvfile
    Define the role of eachparticipant (Adobe Connect role)
    Multilenguagesupport (now: spanish, english, valencia)
    Cancel and modify a meeting
    closethemeeting (when time expire)
    An email issendingtoeachuser (login and passwordforexternalusersiftheydon’thave SIR access)
  • 6. MrBosy: features II
    Externalusers
    Receivean email with a validlogin and passwordforthismeeting (iftheydon’thave SIR access)
    Whenthemeetingisoverthesystemdeleteallexternalusers
    Change AC username
    Changepassword
    Confirmattendance
    Translator
    Translatethesystemto a new language
  • 7. MrBosy: features III
    Administrator
    Knowsallthemeetings in thesystem
    Availabilityweektable
    Toeachmeeting
    Date and time
    Number and Identification of participants
    Systemconfiguration
    Number of roomsavailable
    LDAP
    BBDD
    AC parameters (server name, login, passwd, recording folder, DDBB, ..)
    Languages and usersmanagement
    Statictics: start date-end date
    Number of meeting (graph)
    Numbrer of internalusers (graph)
    Number of externalusers (graph)
    Numbers of hours (graph)
    Allinformation (text)
  • 8. MrBosy: Tecnology
    Developmentunder PHP 5.0
    MySQLlikeDatabase
    Apache like Web server
    Support browsers:
    Firefox
    Opera
    Chrome
    Internet Explorer
    Safari
    Runningwith 7.0, 7.5 and 8.0
    Runningwith Linux and windows server 2008
  • 9. AC & MrBosy:
    Adobeconnect
    A permanent URL.
    Don’tclosethemeetingwhenfinished (poormeetingoptimization)
    Itisnotpossibletohavetwomeetingswiththesamename
    A manual roommanagementisrequired
    Federateauthenticationisnotsupport
    Poorstatistics
    • MrBosy
    Theroomonlyis active duringthemeeting time
    Themeetingoverautomatically (thesystemreportsusers 10 minutes before)
    themeetingnameisnotimportant
    Isnotrequired a roommanagement
    Federateauthenticationissupport
    Betterstatistics
  • 10. Ourexperience
    TheservicestartedNovember of 2009
    The AC users
    Great successbecausetheydon’taskusanything. Selfservice
    The new AC users
    Training cousers (AC and mrbosy)
    Supportmeeting (first 5 minutes)
    Usedthe multimedia rooms
    Some figures
    2010
    Meetings: 363
    hours: 889
    Internalusers: 958
    Externalusers: 256
    2011 (1-1-2011/29-04-2011)
    Meetings: 164
    Hours: 321
    Inrternalusers: 659
    Externalusers: 371
  • 11. Use Cases
    Researchgroups (national and international)
    Inter-universitymaster
    E-learning and tutoring
    Congress
    Thesispresentations
    Helpdeskpforlibraryusers
    Internal and externalmeeting at computerservice
  • 12. Software License
    Under LPUC3M v 1.0
    Agreementbetweenbothinstitutions
    UC3M can install and cofingure (remote) thesystem
    Instalationcost
    Universitiescooperating in theproject
    Universidad Politecnica de Valencia
    OpenIDsupport
    Translationto Valenciano
  • 13. Roadmap
    • Currentversion 2.2
    • 14. Nextversion 2.3 (June 2011)
    • 15. Fixbugs
    • 16. Configurable open meetingbasedon
    • 17. CommonNameattribute
    • 18. eduPersonAffiliationattribute
    • 19. Betterstatistics
    • 20. AC Recordingmanagement
    • 21. Octuber 2011: moodleintegration
  • Thanks