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Digital Rights Management One For Sharepoint


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An Introduction to Persistent File and Document Security through Digital Rights Management for Sharepoint.

An Introduction to Persistent File and Document Security through Digital Rights Management for Sharepoint.

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  • 1. DRM One for SharePoint
    January 2010
    Bill Blake
    President & COO, eDocument Sciences, LLC
  • 2. Backgrounds
    Key Functions
    System Requirements
  • 3. Backgrounds
    Changes in Enterprise Environment
    Sharing Domain
    Working Environment
    (paper docs)
    Temporary Part-time
    (digital docs)
    Content Management Systems
    Info-management difficulties and inefficiency due to the scattered value data
    Increased threat of information leakage
    Docs are easier to copy, manipulate, reproduce and distribute.
  • 4. Background
    Driving factors & diversified requirements on information security
    Changes in information sharing patterns
    Increased value of corporate info
    • Docs are recognized as intellectual properties
    in enterprises
    • Corporate document management is challenged
    • 5. Digitalization led to the widespread of digital
    document-based work environment
    • Information systems are rapidly deployed in
    a wide range of industries
    Efficient Information Management
    & Persistent Information Control
    Increased leaks, increased risk
    Rigorous watch on corporate info.
    • Loss of data could lead to a serious threat to business
    • 6. 65% of data loss is from SMBs
    • 7. Security officers fight with the constant threats of attacks from inside and outside
    • 8. 85% corporate data loss is committed by insiders
  • Introduction
    A glance on DRM ONE for SharePoint
    • An innovative DRM solution which is seamlessly integrated with Microsoft Office SharePoint Server 2007 (MOSS 2007)
    • 9. Provides effective and persistent protection of any digital contents that can be found on enterprise environment, such as Microsoft Office documents, PDFs, image files and more
    • 10. Enables organizations to utilize safe information sharing throughout the entire document lifecycle
    • 11. Fully supports other applications developed on Microsoft Office SharePoint Server platform
  • MOSS permissions are mapped with the permissions of MS IRM & DRM ONE for SharePoint
    * The ‘Unpackage’ action converts a secured document into a normal document.
    ** Permissions in the same color are analogous with each other in their functionality.
  • 12. DRM functionality of MS IRM vs. DRM ONE for SharePoint
  • 13. System Architecture
    Permission Mapping
    DRM Server
    Permission checking &
    doc. Usage, license issuing
    DRM Packager
    Uploading DRM docs
    DRM docs are unpackaged thru DRM Packager and then uploaded as normal docs
    Downloading Normal docs Normal docs are packaged thru DRM Packager, and then saved in the user PC as DRM docs
    Normal docs are directly uploaded to MOSS
    DRM Client
    Document usage logs
  • 14. Security coverage of DRM ONE for SharePoint
    Document Lifecycle
    The zone where information leaks
    Document Security Domain
  • 15. Key Functions
    Quick and Easy DRM activation and Permission settings
    • Administrator can activate DRM on a MOSS library by a click.
    • 16. DRM Permission settings require only a few clicks.
    • 17. Administrator can set additional DRM Permissions on DRM ONE for SharePoint Console.
    - Additional DRM Permissions are mapped to the DRM Permissions granted by MOSS.
    The administrator grants DRM Permissions to the library users.
    The administrator logs on to DRM ONE for SharePoint Console, and grants additional DRM Permissions.
    An administrator logs on to MOSS and activates DRM on a document library.
  • 18. Features & Functions
    Usage log and audit record management
    • On DRM ONE for SharePoint Console, administrators can search and view each and every document usage logs and audit records with usage log search option, and also export the search results as an Excel file.
    Usage Logs
    Provides all usage logs of DRM documents. Administrators can search the logs by specifying search conditions and/or entering keywords. The search results can be exported as an Excel file.
    Audit Records
    Provides all audit records which contains information on changes in DRM configuration and/or service management. Administrators can search the records with the search option. The search results can be exported as an Excel file.
  • 19. Features & Functions
    Easy-to-use service management options
    • DRM ONE for SharePoint Console provides convenient options to updates service components; product license and DRM Client software installation file.
    Product License File Update
    Product license file needs to be updated for increased users or Server system upgrades. Administrators can update the existing license file with the new file by a few simple clicks.
    DRM Client Software Update may distribute the updated DRM Client software for product enhancement. Administrators can update the existing DRM Client software with the new one so that users can install and use the updated software.
  • 20. Features & Functions
    Control user actions – opening DRM documents
    • Prohibits user from opening the DRM documents when:
    - The DRM Client software is not installed on the user PC
    - The user has no Permission to the DRM documents (an alert message appears)
    - The user is not authenticated (a logon dialog appears)
    If the user is not logged on, a logon message box
    pops up
    If not, the DRM document cannot be opened.
    An alert message is prompted
    DRM Server checks the user’s Permissions
    If the user has authenticated and verified the Permission that are granted to the user, the DRM document is opened
    User attempts to open a DRM document
  • 21. Features & Functions
    Control user actions – using DRM documents
    • Restricts the user’s attempts when the user does not have the applicable Permission.
    - If the user has no “Print” Permission, the user cannot print the DRM document.
    - If the user has no “Edit” Permission, the user cannot use any of the edit functions.
    - If the user has no “Screen Capture” Permission, the user cannot capture the screen of the DRM document.
    A user opens a DRM document and attempts to do followings.
    When the user has the applicable Permission, the attempted action is allowed.
    Attempting to print the DRM document
    If not, the attempted action cannot be allowed, and an alert message appears.
    Attempting to edit the DRM document content
    Attempting to capture the screen image of the DRM document
  • 22. Benefits
    With DRM ONE for SharePoint, you can…
    • Safeguard sensitive information such as intellectual property, financial data, project development, etc. from both insiders and outsiders
    • 23. Eliminate unauthorized use even after the delivery
    • 24. Maintain constant control of sensitive information throughout the full lifecycle
    • 25. Prevent or discourage unnecessary and costly lawsuits caused by fatal data loss or theft
  • DRM ONE for SharePoint System Requirements
    DRM Server Requirements
    DRM Client Requirements
    • HW
    - CPU: Pentium IV 1GHz or higher
    - Memory: more than 256MB
    • OS
    - Windows 2000 Professional
    - Windows XP Home, Professional
    - Windows Vista (32 bit)
    • Browser
    - Microsoft IE 6.0 (SP1 or higher), 7.0
    System Requirements
    • Server with processor speed of 2.5 GHz or higher; dual processor of 3 GHz or higher recommended.
    • 26. Requires Windows Server® 2003 Standard/Enterprise/Datacenter /Web Edition (Service Pack 2 or higher) as operating systems.
    • 27. RAM
    - Standalone deployment requires 2 GB RAM; 4 GB recommended.
    - Farm deployment requires 2 GB RAM for Front-end Web
    Servers; 4 GB recommended for SQL and Application Servers.
    • Hard Disk
    - NTFS formatted partition with at least 3 GB of free space; more
    than 3 GB free space is recommended for Website operation.
    • Microsoft .Net Framework 3.0 that supports ASP.Net 2.0
    • 28. Windows® SharePoint® Services 3.0
    • 29. Microsoft Windows Workflow Foundation runtime components
    • 30. SQL Server 2000 SP3a or higher or SQL 2005 SP2 or later is required. SQL 2005 Analysis Services SP1 or later is required for some advanced features.
  • Analyst Quote on DRM ONE for SharePoint
    “Enterprise Rights Management” -Business Imperatives and Implementation Readiness / Gilbane Group / Aug. 2008
    “The Gilbane study shows the fast-growing demand for integration of scalable ERM capabilities with Microsoft SharePoint, which mirrors SharePoint’s growing popularity as a content management platform,” said Bill Rosenblatt, study director and Senior Gilbane Group Analyst. “’s integration with SharePoint Server 2007, among other content management systems, is indicative of the company’s foresight in providing ERM solutions that anticipate market demand, which has led to’s very large installed base worldwide.”
  • 31. Thank you – Building Secure Information Solution
    Thank you!