Office2007 Overview Express

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  • 1. Microsoft Virtual Labs Express ® Microsoft Office 2007 Overview
  • 2. Microsoft Office 2007 Overview Table of Contents Microsoft Office 2007 Overview .................................................................................................. 1 Exercise 1 Getting Familiar with the Ribbon................................................................................................ 2 Exercise 2 Become Familiar with the Mini-toolbar and Changes to Context Menus................................... 4 Exercise 3 Working with Galleries and Live Previews ................................................................................ 6
  • 3. Microsoft Office 2007 Overview Microsoft Office 2007 Overview After completing this lab, you will be better able to: Objectives Navigate the new Ribbon Use Mini-toolbars to format text Take advantage of Live Preview and the Gallery Estimated Time to 15 Minutes Complete This Lab Computer used in this Lab MOSS Page 1 of 7
  • 4. Microsoft Office 2007 Overview Exercise 1 Getting Familiar with the Ribbon Scenario The ribbon is the primary replacement for menus and toolbars and is perhaps the most obvious change in Office 2007. The ribbon is designed to make it easier for users to browse command options. It consists of tabs that are organized around specific scenarios or objects. Each tab is organized into several sections, or chunks, that contain related controls. The ribbon can host rich content including buttons, galleries, and dialog box content. It also adapts to screen resolution and orientation changes. The ribbon is context sensitive. For example, when a table is selected in an Office Word 2007 document, additional contextual tabs are visible that provide the user the ability to apply quick formats or change the table layout. In this exercise, you are introduced to the ribbon during an Office Word 2007 authoring session. The goal of this exercise is to become familiar with the ribbon layout and learn how it improves efficiency for using authoring commands. Tasks Detailed Steps 1. Review the overall a. Login using the following credentials: layout of the ribbon, • Username: administrator and navigate some of • Password: pass@word1 its tabs to locate and use select • Log on to: LITWAREINC functionality. b. Wait for the Warmup Script to complete and the popup window to close. c. Open Windows Explorer. d. Navigate to C:HOLUserExperienceExercise1. e. Double-click NewWorld1.docx. f. Select the first two paragraphs of text. g. If the Home tab is not currently selected in the ribbon, click the Home tab. h. In the Font chunk, click the font face list. i. Hover over each of the font faces in the list as shown in Figure 1.1. Figure 1.1. Selecting a Font Face Note: As you hover over each font face in the list, note how the formatting for the first two paragraphs of text in your document changes. j. Now click on the text box on Page 2 of the document. Note: Note the appearance of the Text Box Tools contextual tab set in the ribbon. Page 2 of 7
  • 5. Microsoft Office 2007 Overview Tasks Detailed Steps k. Click the Styles contextual tab within the Text Box Tools contextual tab set. l. Hover over the styles in the Text Box Styles chunk, as shown in Figure 1.2. Figure 1.2. Previewing Text Box Styles Note: As you hover over each style in the Table Styles gallery, note how the text box in your document reflects the new style. m. Click one of the text box styles to apply it to the text box. n. Click outside the text box. Note: The Text Box Tools contextual tab set disappears in the ribbon. o. Close Office Word 2007 without saving any changes. Page 3 of 7
  • 6. Microsoft Office 2007 Overview Exercise 2 Become Familiar with the Mini-toolbar and Changes to Context Menus Scenario New to Microsoft Office 2007 is the mini-toolbar, a small toolbar that appears when, for example, a word is selected in a document. This toolbar reveals the most common application commands for text objects and increases the efficiency of users that need to perform frequently repeated formatting tasks. In addition the context menu has been redesigned to incorporate richer content. In many cases, a rich gallery that shows in a contextual tab will also appear in the context menu as well. For example, if a picture needed to be rotated in a document, the user could perform that task from that object’s context menu rather than having to use the contextual tabs. In this exercise, you will use mini-toolbars and context menus to modify an existing document. The goal of this exercise is to become familiar with the on-object UI and learn how it complements the ribbon functionality. Tasks Detailed Steps 1. Use the mini-toolbar a. From Windows Explorer, navigate to C:HOLUserExperienceExercise2. to modify the b. Double-click NewWorld2.docx. formatting of a word. c. Double-click the word adapt near the end of the first paragraph. d. Hover over the italicize icon in the mini-toolbar as shown in Figure 1.3 and click once to apply italic formatting to the text. Figure 1.3. Using the Mini-toolbar for Text Formatting e. Click once on the bold icon to apply additional formatting to the word adapt. Note: Note that when you select text in a document, the mini-toolbar initially appears faded and is simply a visual cue to the user that formatting changes can be easily applied to the selection using the mini-toolbar. It becomes fully enabled when you hover over it. As you move the mouse away from the selected text and mini-toolbar, you will notice that the mini-toolbar begins to fade before it disappears completely. Note: Use mini-toolbars to change other formatting in the document. 2. Use context menus to a. Navigate to the last page of the document. change the properties b. Select the entire second column in the table. of a table. c. Right-click anywhere within the second column. Note: Both the mini-toolbar and context menu appear when right-clicking the second column. If a command in the mini-toolbar is used, the rest of the context menu disappears and the mini-toolbar sticks around for further use. d. From the Cell Alignment menu command, click the Align Center icon as shown Page 4 of 7
  • 7. Microsoft Office 2007 Overview Tasks Detailed Steps in Figure 1.4. Figure 1.4 Using the Context Menu for a Table e. Close Office Word 2007 without saving any changes. Page 5 of 7
  • 8. Microsoft Office 2007 Overview Exercise 3 Working with Galleries and Live Previews Scenario Office 2007 supports a results-oriented design. With this design, users are presented with a set of choices, which are easily visualized when they want to apply formatting or change the document in some way, instead of having to change settings in dialog boxes. The selection of any of these options results in one or more underlying commands being applied. For example, users do not have to learn the sequence of commands needed to wrap text around a picture in a document. They can simply select the look they want from a visual gallery. The gallery is a new control that is the visual manifestation of the results-oriented design. The gallery offers a list of command sequences, combining rich graphics with adaptable text styles to convey feature results to users. This new control supports live previews, which actually update the document while users mouse over the choices available in the gallery. Thus, the exact result of applying a gallery option can be seen before the user selects that option. In this exercise, you will work with galleries and live previews to modify an existing document. The goal of this exercise is to become familiar with the concept of the results-oriented design. Tasks Detailed Steps 1. Select a table object a. From Windows Explorer, navigate to C:HOLUserExperienceExercise3. in an Office Excel b. Double-click NewWorld3.xlsx. 2007 document and c. Select the cell range from B3 through H22. use live previews to see how other d. Click the Insert tab. formatting options e. In the Tables chunk, click the Table command. would appear. f. In the Create Table dialog box that appears, click OK to accept the cell range from B3 through H22. Note that the Table Tools contextual tab set appears. g. In the Design contextual tab, hover over the gallery items in the Table Styles chunk. Notice how the table live previews the different styles. h. Choose one of the table styles by clicking an item in the gallery. Note: Click the Home tab and click the Conditional Formatting menu command in the Styles chunk. Select a color scale or icon set. i. Close Office Excel 2007 without saving any changes. Page 6 of 7
  • 9. Microsoft Office 2007 Overview Thank you for attending Microsoft Virtual Labs Express. Do you want more time? Would you like more comprehensive content? Take a 90-minute Microsoft Virtual Lab today! • TechNet Virtual Labs for IT Pros: http://www.microsoft.com/technet/traincert/ • MSDN Virtual Labs for Developers: http://msdn.microsoft.com/virtuallabs Page 7 of 7