Document management overview_(share_point_server_2010)

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Document management overview_(share_point_server_2010)

  1. 1. Document management overview (SharePoint Server 2010)<br />
  2. 2. This article provides a high-level description of the various elements of a document management solution based on Microsoft SharePoint Server 2010.<br />In this article:<br />The elements of a document management system<br />The planning process<br />
  3. 3. The elements of a document management system<br />An effective document management solution specifies:<br />What types of documents and other content can be created within an organization.<br />What template to use for each type of document.<br />What metadata to provide for each type of document.<br />Where to store a document at each stage of its life cycle.<br />How to control access to a document at each stage of its life cycle.<br />How to move documents within the organization as team members contribute to the documents' creation, review, approval, publication, and disposition.<br />What policies to apply to documents so that document-related actions are audited, documents are retained or disposed of properly, and content that is important to the organization is protected.<br />Whether a document has to be converted from one format to another as it moves through the stages of its life cycle.<br />How documents are treated as corporate records, which must be retained according to legal requirements and corporate guidelines.<br />
  4. 4. The planning process<br />Identify document management roles<br />Analyze document usage<br />Plan the organization of documents<br />Plan how content moves between locations <br />Plan content types<br />Plan workflows<br />Plan content control<br />Plan policies<br />

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