4 Ways To Take Control Of Your Email 01 30 10

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PP on managing your inbox in 4 easy steps

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  • Daily email volume is now at 210 billion a day worldwide. The burden of managing all that email has promoted a backlash in some. One extreme reaction is called “Email Bankruptcy”
  • Process one item at a time. Start at the top.
  • 4 Ways To Take Control Of Your Email 01 30 10

    1. 1. How many emails are in your inboxes waiting for a response?<br />25 emails <br />5o emails<br />150 emails<br />
    2. 2. 4 stepsto take control of your email inbox<br />By Parnell Pierre-Louis<br />
    3. 3. Common inbox assumptions<br />All email is important<br />All email requires an immediate response<br />All email should be kept indefinitely<br />These assumptions<br /> are often untrue<br />
    4. 4. Inbox management model<br />First Step: Mostemails fall into two categories<br />
    5. 5. General principles<br />Email management is part <br /> of time management <br />Email should not be used <br /> for everything<br />Email should be kept as <br /> long as needed – and then <br /> gotten rid of<br />
    6. 6. Inbox management model<br />Second Step: Schedule uninterrupted time to process and organized emails<br />
    7. 7. Third Step: Process one email at a time <br />Using the 4 D’s for “Decision making” Process<br />
    8. 8. Inbox management model<br />Fourth Step: Do it daily<br />
    9. 9. Processing your emails <br />
    10. 10. Summary of the four steps<br />Most emails are Reference Info or Action Info <br />Set up a reference system<br />Set daily processing time 15 minutes to 1hr.<br />Process emails in a organized order <br />Use the 4 D’s method to process<br />Do it daily<br />
    11. 11. Alternatives to email<br />Email isn’t the best tool to collaborate<br />Other more effective tools available<br />Instant messaging<br />Pick up the phone<br />Microblogging (Twitter)<br />Wikis<br />Using these tools can reduce email usage and increase productivity<br />

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