E-Procurement in Norway
André Hoddevik, Project Director
Agency for Public Management and eGovernment
Agency for Public Management and
eGovernment (DIFI), Department for
Public Procurement
An advisory and policy enabling uni...
Broad persepective on
e-procurement
National e-procurement program includes
entire public sector (both government and muni...
Main goals for e-procurement
Better procurement
Increase loyalty to framework agreements
Increase buying power
More effect...
The ”tool-box” – Ehandel.no (I)
E-sourcing:
Tender notices – DOFFIN (private operator)
mandatory database for electronic s...
The ”tool-box” – Ehandel.no (II)
E-procurement and -invocing:
E-procurment plattform (private operator)
Many-to-many integ...
Business model (I)
All solutions runned by external, private operators
Centrally negotiated contracts between Difi and pri...
Business model (II)
Mainly user-financed
Connection fee
Subscription fee
Additional services (change management, training,...
Keys to success
Top leader commitment
Clear goals
Dedicated and competent
project team
Focus on change management
Informat...
www.peppol.eu
PEPPOL is an EU co-funded project CIP-ICT PSP-2007 No 224974
PEPPOL – Pan-
European Public
Procurement Onlin...
PEPPOL is an EU co-funded project CIP-ICT PSP-2007 No 224974
Contents.
1. Overview
2. Our stakeholders
3. The value propos...
PEPPOL is an EU co-funded project CIP-ICT PSP-2007 No 224974Page 13
Overview
PEPPOL is an EU co-funded project CIP-ICT PSP-2007 No 224974
The PEPPOL project
Pilot A objective: Enabling EU-wide public...
PEPPOL is an EU co-funded project CIP-ICT PSP-2007 No 224974
The PEPPOL Vision
Any supplier (incl. SMEs) in the EU can com...
PEPPOL is an EU co-funded project CIP-ICT PSP-2007 No 224974
PEPPOL project structure
PEPPOL is an EU co-funded project CIP-ICT PSP-2007 No 224974
Who is in PEPPOL?
Participant organisation name
Participant
s...
PEPPOL is an EU co-funded project CIP-ICT PSP-2007 No 224974Page 18
Our stakeholders
PEPPOL is an EU co-funded project CIP-ICT PSP-2007 No 224974
Project
Mgt
ICT Industry
(software and services)
Industry
Ass...
PEPPOL is an EU co-funded project CIP-ICT PSP-2007 No 224974Page 20
The value
proposition for
participants
PEPPOL is an EU co-funded project CIP-ICT PSP-2007 No 224974
PEPPOL business benefits for…
Contracting authorities:
Reduce...
PEPPOL is an EU co-funded project CIP-ICT PSP-2007 No 224974
Contracting authority
operational benefits include...
Assess ...
PEPPOL is an EU co-funded project CIP-ICT PSP-2007 No 224974
PEPPOL business benefits for…
Suppliers:
Reduced costs throug...
PEPPOL is an EU co-funded project CIP-ICT PSP-2007 No 224974
Supplier
operational benefits include...
Qualifying as a cros...
PEPPOL is an EU co-funded project CIP-ICT PSP-2007 No 224974Page 25
It’s time to connect!
PEPPOL is an EU co-funded project CIP-ICT PSP-2007 No 224974
PEPPOL timeline
PEPPOL is an EU co-funded project CIP-ICT PSP-2007 No 224974
Pilot contributors
Three main groups of participants/contribu...
PEPPOL is an EU co-funded project CIP-ICT PSP-2007 No 224974
How to get access to PEPPOL solutions
Pre-award components
PE...
PEPPOL is an EU co-funded project CIP-ICT PSP-2007 No 224974www.peppol.eu
eProcurement
without borders in
Europe
www.peppo...
E-procurement in Norway - André Hoddevik
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E-procurement in Norway - André Hoddevik

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Besides the insights of the Norwegian program of E-procurement, also the PEPPOL project is presented.

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E-procurement in Norway - André Hoddevik

  1. 1. E-Procurement in Norway André Hoddevik, Project Director Agency for Public Management and eGovernment
  2. 2. Agency for Public Management and eGovernment (DIFI), Department for Public Procurement An advisory and policy enabling unit for Public Procurement and eProcurement issues within the Norwegian Government Mission to cater for better, more efficient and trustworthy Procurement in the public sector in Norway Ethics and anti-corruption Follow up of White Paper to Parliament on “Improved public procurement” Follow up of “Action plan for environmental friendly and socially responsible public procurement” E-procurement Coordinator of the PEPPOL (Pan-European Public Procurement Online) project
  3. 3. Broad persepective on e-procurement National e-procurement program includes entire public sector (both government and municipalities) Consistency with relevant European initiatives Simplicity for both buyers and sellers (Buyer-driven, seller-friendly solutions) Electronic support to all procurement processes Source Procure Pay
  4. 4. Main goals for e-procurement Better procurement Increase loyalty to framework agreements Increase buying power More effective procurement Effective workflow Effective communication Safer procurement Reduce error handling (eg. invoices) Increase traceability and transparency
  5. 5. The ”tool-box” – Ehandel.no (I) E-sourcing: Tender notices – DOFFIN (private operator) mandatory database for electronic submission of tender notices (mandatory above € 60.000) E-sourcing (Two alternative private operators) Complete electronic workflow and communication from planning phase to contract signing Including support for eSignatures (eg. signing offers/proposals) Supporting all public procurement procedures
  6. 6. The ”tool-box” – Ehandel.no (II) E-procurement and -invocing: E-procurment plattform (private operator) Many-to-many integration buyers and suppliers (E-catalogues, e-orders, e-order confirmations) eCatalogue management and search engine Order and invoice handling (3 alternative private operators) supporting electronic workflow for buyer on ordering and invoice-handling PEPPOL and CEN BII-based standards for procurement and invoicing (UBL syntax binding)
  7. 7. Business model (I) All solutions runned by external, private operators Centrally negotiated contracts between Difi and private operators Subscription agreements - Buyers vs Operator and - Suppliers vs Operator All solutions delivered as SaaS
  8. 8. Business model (II) Mainly user-financed Connection fee Subscription fee Additional services (change management, training, support,…)
  9. 9. Keys to success Top leader commitment Clear goals Dedicated and competent project team Focus on change management Information, training and support Strict routines – ”one way only” Sanction disloyalty
  10. 10. www.peppol.eu PEPPOL is an EU co-funded project CIP-ICT PSP-2007 No 224974 PEPPOL – Pan- European Public Procurement Online André Hoddevik, Project Director Agency for Public Management and eGovernment (Norway)
  11. 11. PEPPOL is an EU co-funded project CIP-ICT PSP-2007 No 224974 Contents. 1. Overview 2. Our stakeholders 3. The value proposition for participants 4. It’s time to connect Page 12
  12. 12. PEPPOL is an EU co-funded project CIP-ICT PSP-2007 No 224974Page 13 Overview
  13. 13. PEPPOL is an EU co-funded project CIP-ICT PSP-2007 No 224974 The PEPPOL project Pilot A objective: Enabling EU-wide public eProcurement 50% EU contribution for achieving interoperability Coordinated by the Norwegian Agency for Public Management and eGovernment (Difi) Consortium and scope: 18 beneficiaries from 12 countries Total budget 30,8 M€ 8 work packages, <1.600 person months and 10 M€ on sub-contractors Project start up: 1 May 2008, duration 42 months The PEPPOL project is the result of the European Competitiveness and Innovation Programme (CIP) ICT Policy Support Programme (ICTPSP) 2007 and 2009 Call for Proposals
  14. 14. PEPPOL is an EU co-funded project CIP-ICT PSP-2007 No 224974 The PEPPOL Vision Any supplier (incl. SMEs) in the EU can communicate electronically with any European contracting authority for all procurement processes. 15
  15. 15. PEPPOL is an EU co-funded project CIP-ICT PSP-2007 No 224974 PEPPOL project structure
  16. 16. PEPPOL is an EU co-funded project CIP-ICT PSP-2007 No 224974 Who is in PEPPOL? Participant organisation name Participant short name Country Agency for Public Management and eGovernment (Coordinator) Difi Norway Agência Nacional de Compras Públicas ANCP Portugal Assistance au developpement des echanges en techologies economiques et financieres Adetef France Central Services Directorate General KSZF Hungary Consip S.p.A. Consip Italy CSI Piemonte CSI Piemonte Italy InfoCamere IC Italy Intercent-er Intercent-er Italy Ministry of Economy and Finance MEF Italy Ministry of Economy, Competitiveness and Shipping SSDP Greece Ministry of Finance VM Finland National Financial Management Authority ESV Sweden National IT- and Telecom Agency NITA Denmark PEPPOL.AT: Consortium Ministry of Finance, Federal Computing Centre and Federal Procurement Agency PEPPOL.AT Austria Scottish Government ScotGov UK Senator of Finances – Free Hanseatic city of Bremen Bremen Germany University of Koblenz-Landau UKL Germany University of Piraeus UPRC Greece
  17. 17. PEPPOL is an EU co-funded project CIP-ICT PSP-2007 No 224974Page 18 Our stakeholders
  18. 18. PEPPOL is an EU co-funded project CIP-ICT PSP-2007 No 224974 Project Mgt ICT Industry (software and services) Industry Associations Contracting Authorities Standards bodies European Commission Other Large Scale Pilots Suppliers (especially SMEs) Beneficiaries Business Processes And Infrastructure Non PEPPOL beneficiary PEPPOL Beneficiary influenced Awareness
  19. 19. PEPPOL is an EU co-funded project CIP-ICT PSP-2007 No 224974Page 20 The value proposition for participants
  20. 20. PEPPOL is an EU co-funded project CIP-ICT PSP-2007 No 224974 PEPPOL business benefits for… Contracting authorities: Reduced costs and improved efficiency ... through automated and integrated processes Better control of the use of funds … through greater transparency by using common processes Access to more competition for goods and services Help modernise their economy ... by Government being a driving force to achieve a critical mass of eProcurement adoption by using Government purchasing power to stimulate innovation Facilitate exports by domestic companies Participate in a top European project in public eProcurment innovation... with the possibility to influence the future evolution
  21. 21. PEPPOL is an EU co-funded project CIP-ICT PSP-2007 No 224974 Contracting authority operational benefits include... Assess and qualify foreign suppliers Describe their needs for goods and services in a uniform way Validate eSignatures prepared with foreign certificates (and sign documents electronically themselves) Send orders electronically cross borders Receive invoices electronically cross borders
  22. 22. PEPPOL is an EU co-funded project CIP-ICT PSP-2007 No 224974 PEPPOL business benefits for… Suppliers: Reduced costs through automated processes... electronic transmission of machine readable data eliminates re-keying. Increased sales through easier access to markets... because many inhibitors to cross border business are removed. Simplified processes and procedures... current procedures are sometimes cumbersome Creating an innovative image... participating in a PEPPOL pilot creates a positive company image
  23. 23. PEPPOL is an EU co-funded project CIP-ICT PSP-2007 No 224974 Supplier operational benefits include... Qualifying as a cross border supplier Describing their goods and services in a uniform way Signing documents electronically with certificates of their choice Receiving orders electronically across borders Sending invoices electronically across borders Having a single interface to European contracting authorities
  24. 24. PEPPOL is an EU co-funded project CIP-ICT PSP-2007 No 224974Page 25 It’s time to connect!
  25. 25. PEPPOL is an EU co-funded project CIP-ICT PSP-2007 No 224974 PEPPOL timeline
  26. 26. PEPPOL is an EU co-funded project CIP-ICT PSP-2007 No 224974 Pilot contributors Three main groups of participants/contributors to PEPPOL piloting have been identified: 1. Contracting authorities Recruited by Beneficiaries (users of beneficiary / national infrastructure) 2. Economic operators Recruited by Contracting authorities as potential / existing suppliers (users of beneficiary / national infrastructure / other infrastructure) May come from non-PEPPOL countries 3. ICT industry Suppliers of software and services to Beneficiaries, contracting authorities and economic operators Health care sector main priority for recruitment of pilot contributors in the test pilot phase
  27. 27. PEPPOL is an EU co-funded project CIP-ICT PSP-2007 No 224974 How to get access to PEPPOL solutions Pre-award components PEPPOL eSignature validation tools PEPPOL VCD tools PEPPOL eCatalogue template tools …as standalone web based solutions, or as integrated parts of eTendering / eSourcing tools Post-award solutions …Either tools for connecting your existing eProcurement solutions handling eCatalogues eOrdering and/or eInvoicing through the PEPPOL transport infrastructure (Middleware, BusDox, AP, SMP...) …or PEPPOL enabled eProcurement software or SaaS handling eCatalogues eOrdering and/or eInvoicing
  28. 28. PEPPOL is an EU co-funded project CIP-ICT PSP-2007 No 224974www.peppol.eu eProcurement without borders in Europe www.peppol.eu
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