Knowledge Management System (KMS)


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Knowledge Management System (KMS)

  1. 1. Knowledge Management System (KMS) By Alasdair Cain, Office of Research, Development, and TechnologyResearch and Innovative Technology Administration June 2011
  2. 2. RITA’s Research Coordination Activities USDOT composed of 10 different Planning operating administrations (FHWA, Council & FAA, FTA, FRA, NHTSA, FMCSA, Planning Team PHMSA, OST, MARAD, SLSDC) RITA is responsible for coordinating the research activities of these operating administrations through: □ Senior-level management fora: (Planning Council & Planning Research KMS RITA Clusters Team) □ Interaction of USDOT and external researchers on key multi-modal research topics (Research Clusters) □ Project-level visibility into Technology USDOT-wide research spending Transfer (KMS) □ Leveraging real-world research outputs (Technology Transfer Program) 2
  3. 3. The Knowledge Management System (KMS) What is the KMS? Why do we need it? A publicly available, web-based,  Assist RITA in its research coordination, searchable database of USDOT-funded facilitation, and strategic planning efforts research project records  Facilitate knowledge sharing and A central information repository of leverage opportunities for cross-modal project records from each USDOT collaboration across USDOT operating administration  Provide USDOT staff with a tool to Active projects and projects completed quickly answer requests from external after 9/30/2008 stakeholders for information on research Content similar to TRB’s RiP database: programs and projects □ Project title  Foster research coordination and □ Program collaboration across federal and state □ Short description/abstract government, academia, and industry □ Sponsor and performer POC details  Enhance research funding transparency □ Project status (active / completed) in support of the Administrations Open □ Funding amount Government initiative □ Project findings/outputs (final  Congressionally mandated reports/patents/new technologies, etc) 3
  4. 4. Timeline Summer 2010 - Build KMS beta: KMS beta ▫ Volpe Center contracted to build KMS beta ▫ Content provided by USDOT operating  Mined from existing data sources administrations, supplemented by data from TRB  Incomplete listing of projects ▫ Currently contains over 3,000 projects  Variable quality (missing fields, etc) ▫ Accessible to all USDOT HQ staff  Manual data entry in most cases▫ Fall 2010 - Review Process:  One time snapshot, no data refresh ▫ Internal review by USDOT staff (Oct/Nov) ▫ External review by expert panel (Nov) Review Process ▫ Developed KMS Evaluation Report (Nov/Dec) 2011 – Establish the KMS at RITA HQ: USDOT Research Hub / KMS  Rebrand the KMS for public use as the “USDOT Research Hub/KMS”  Comprehensive list of RD&T projects ▫ Establish the USDOT Research Hub/KMS within  High level of data quality the National Transportation Library (NTL) at  Publicly accessible USDOT HQ  Sustainment plan to maintain up-to- ▫ Scheduled to be publicly available in fall 2011 date database with automated data ▫ Coordinate with TRB……. refresh processes 4
  5. 5. Coordination with TRB Export of Research Hub / KMS project records to RiP database USDOT Research Hub / KMS TRBs RiP Database - Only USDOT-funded projects - Projects from many different funding sources - Active projects and projects completed after Sept 2008 - Database records go back several - Includes links to final reports and years other project-related outputs - Final reports provided in TRID Export of RiP project records to Research Hub / KMS database• Around half of USDOT Research Hub/KMS project records come from the RiP database• Data collection effort focuses on obtaining projects NOT already represented in RiP• New USDOT search button now available on RiP Advanced Search 5
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  10. 10. KMS – Example Project Record 10
  11. 11. UTC Program and USDOT Research Hub/KMS• UTC program grant recipients already submit project records to RiP, and will therefore automatically also be represented in USDOT Research Hub/KMS• The UTC Program model for submission of project records generally works well and is being adopted as a model for other USDOT research programs• USDOT Research Hub/KMS will provide UTC program grant recipients with a new opportunity to showcase your research programs and products• USDOT Research Hub/KMS will be used by RITA to highlight research activities across the Department and develop “white papers” on research success stories• Important to make sure your project records are accurate, complete, and up to date: – Include project funding amount – Ensure that RITA and/or FHWA/FTA are referenced as project sponsor – Ensure that individual projects are entered, not just the name of the overarching grant – Important to update project status from “active” to “complete” once project is finished• Important for us to be able to link project outputs to the completed projects that funded them, in order to demonstrate the value of the research investment: – At a minimum, links to final reports – Intend to build towards comprehensive documentation of all project outputs and any real- world impacts• Thanks for your help! 11
  12. 12. Questions / Comments? For more information: (202) 366-0934 12